ISO 45001:2018 Mandatory Documents:

Mandatory Documents:

• Scope of the Occupational Health and Safety Management System (OHSMS) (Clause 4.3): Defines the boundaries and activities covered by your OHSMS.
• OH&S Policy (Clause 5.2): Outlines your organization's commitment to occupational health and safety and its core principles.
• Roles, Responsibilities, and Authorities within the OHSMS (Clause 5.3): Clearly defines who is responsible for different aspects of your OHSMS, including their authorities and accountabilities.
• OH&S Process for Addressing Risks and Opportunities (Clause 6.1.1): Describes how you identify, assess, and address occupational health and safety risks and opportunities within your organization.
• Methodology and Criteria for Assessment of OH&S Risks (Clause 6.1.2.2): Explains how you evaluate the severity and likelihood of OH&S risks.
• OH&S Objectives and Plans for Achieving Them (Clause 6.2.2): Sets specific, measurable, achievable, relevant, and time-bound objectives for improving your OHS performance, along with plans to achieve them.
• Emergency Preparedness and Response Process (Clause 8.2): Explains how your organization prepares for and responds to potential emergencies.

Mandatory Records:

• OH&S Risks and Opportunities and Actions for Addressing Them (Clause 6.1.1): Documents identified risks and opportunities, their evaluations, and the actions taken to address them.
• Legal and Other Requirements (Clause 6.1.3): Records relevant legal and other requirements related to occupational health and safety that your organization needs to comply with.
• Evidence of Competence (Clause 7.2): Demonstrates that employees have the necessary skills and knowledge to perform their tasks safely.
• Evidence of Communication (Clause 7.4.1): Documents communication activities related to OHS within your organization.
• Plans for Responding to Potential Emergency Situations (Clause 8.2): Outlines specific plans for different types of emergencies.
• Results on Monitoring, Measurements, Analysis, and Performance Evaluation (Clause 9.1.1): Records the outcomes of your OHS performance monitoring and evaluation activities.
• Maintenance, Calibration, or Verification of Monitoring Equipment (Clause 9.1.1): Documents calibration and maintenance records for any equipment used for monitoring OHS performance.
• Compliance Evaluation Results (Clause 9.1.2): Records the results of your evaluations of compliance with legal and other requirements.
• Internal Audit Program (Clause 9.2.2): Outlines the plan for conducting internal audits of your OHSMS.
• Internal Audit Reports (Clause 9.2.2): Documents the findings and corrective actions identified during internal audits.
• Results of Management Review (Clause 9.3): Records the outcomes of your management review meetings, including decisions and actions taken.
• Results of Corrective Actions and Their Effectiveness (Clause 10.2): Documents the effectiveness of corrective actions taken to address nonconformities and prevent their recurrence.

Additional Notes:

• The specific format of these documents and records is not prescribed, but they should be clear, concise, and readily accessible.
• You can combine multiple requirements into one document if it makes sense for your organization.
• It's recommended to have a document control system in place to manage and maintain these documents and records effectively.

Remember, complying with ISO 45001:2018 goes beyond documenting procedures. It's about creating a culture of safety within your organization and continuously improving your OHS performance.