Introduction to Project Management

1.?Defining Projects

1. Definition:

• What is a Project: A project is a temporary endevor undertaken to create a unique project, service, or result.
• It has a definite beginning and end and are undertaken to fulfill objectives by producing deliverables.
• What is a Deliverable : A deliverable is defined as any unique and verifiable product, result, or capability to perform a service that is required to be produced to complete a process, phase, or project.

2. Qualities: ?There is 4 qualities that characterize project of all type:

1)???? Creates a unique product, service, or result.

2)???? Is a Temporary endeavor.

3)???? Drives change.

4)???? Enable business value creation.

3. Creation:

1)???? Meet regulatory, legal, or social requirements:

• Material issue
• Legal requirement

2)???? Satisfy stakeholder requests or needs:

• Market demand
• Customer request
• Stakeholder demands.
• Social need

3)???? Implement or change business or technological strategies:

• New Technology
• Competitive forces
• Political changes
• Market demand

4)???? Create, improve, or fix products, processes, or services:

• New Technology
• Material issues
• Customer request
• Market demand

2. Project Management:

1. Portfolio Management:

Portfolio is a group of projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives.

• Portfolio Management:

i.????? Facilitates the effective governance and management of the work that helps achieve organizational strategies and priorities.

?ii.????? Aligns portfolios with organizational strategies by selection the right programs or projects, prioritizing the work, and providing the needed resources.

2. Program :

A program is a group of related projects, subsidiary programs, and or program activities that accomplish a set of goals. ?

• Portfolio Management:

?i.????? Focuses on the interdependencies between projects and the program level to determine the optimal approach for managing them. Made up of subsidiary programs and projects.

?ii.????? Benefits can be obtained by managing them together, rather than managing them individually. The program should not be misinterpreted as large projects.

??iii.????? The project management is the application of knowledge, skills, tools, and techniques to project activities in order to meet the project requirements.

3. Operations : Operations trasforms resource or data inputs into desired good, services, or results, and delivers value to the customers. ?

• Portfolio Management:

??i.????? Ongoing production and continued efficiency to meet customer demands.

??ii. Does not pertain to format project management and will not be covered in this course.

???iii.?Concepts and methodologies that pertain to project management may be useful for operational managers.

3. Parts of projects:

1.?? PROJECT LIFE CYCLE:

-????????? A series of phases that a project passes through from start to completions; a framework for managing the project. Can be predictive or adaptive with phases that may be sequential , iterative, or overlapping. ?A series of phases that represent the evolution of a product, from concept through delivery, growth, maturity, and retirement. Phases in a product life cycle can include one or more project life cycles.

2.?? PROJECT PHASES:

-????????? A Collection of logically related project activities that, together, produces one or more deliverables. Can be described by a variety of attributes that ma be measurable and unique to a specific phase.

• Start the Project
• Organizing and Performing
• Carrying out the Work
• Ending the Project

?3.??PROJECT MANAGEMENT PROCESS:

-????????? There is a 5 elements for project management process :

• Initiation
• Planning
• Executing
• Monitoring and Controlling
• Closing

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4.????? PROCESS GROUPS :

• A Logical grouping of project management processes to achieve specific project objectives. Independent of process phases as well as the application area or industry focus.

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5. PROCESS GROUPS :

• Project management processes are categorized by Knowledge Areas, which are interrelated and interdepended. The 10 identified Knowledge Areas in Guide are used in most projects most of the time.

4.???Business and Project Artifacts:

1- DATA & INFORMATION:

• Work performance data: the raw observations and measurements identified during activities performed to carry out the project work. Throughout the life cycle of a project, a significant amount of data is collected as a result of documenting or recording various processes and are shared among project team members.
• The Collected data are analyzed in context aggregated, and transformed to become work performance information that can be communicated verbally or distributed as reports.

2- BUSINESS DOCUMENTS:

• Business case a documented economic feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used as a basis for the authorization of further project management activities.
• It is used throughout the project life cycle and provide the basis to measure success and progress throughout the project by comparing the actual project results with the documents.
• Development of the plan begins early in the project by identifying the intended benefits of the project as well as any information documented in the business case.

3- AGREEMENTS:

• A mutually binding document that obligates a seller to provide the specific products, services, or results of a contract, memorandum of understanding MOU, letters of agreement, verbal agreements, email or other tangible forms.
• An agreement represents a legal relationship that is subject to remedy in the courts.

4- ?PROJECT CHAPTER:

• The document issued by the project sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
• The Charter is developed early in the project and referenced as an input across many processes throughout the life of the project.

5- PROJECT MANAGEMENT PLAN:

• Comprehensive document that describes how the project will be executed, monitored, and controlled.
• It is developed early in the project, The plan is composed of sub components that each address a different Knowledge Area of the project .

6- PROJECT DOCUMENTS:

• A Series of project documents will be used through the life of the project.
• Many of these documents will be created as an output from a process then used as inputs for other processes.
• Most of these will be dynamic documents that may be updated as needed throughout the project.

5. Success Factors

• A Common Challenge at the end of the project is successful. Some traditional metrics used to measure project success include time, cost, scope, and quality of the results.
• It is possible for a project to be successful from a scope, schedule, or budget viewpoint, but able be unsuccessful from a business viewpoint.
• Success should be about achievement toward the project objectives.
• Project stakeholder may have different ideas as to what success looks like as well as the foctors that are most important.