Introducing SharePoint eSignature: Simplifying Document Management with Security and Efficiency

In today’s fast-paced digital workplaces, streamlining workflows is crucial. Microsoft has introduced SharePoint eSignature, a powerful new feature designed to simplify how organizations manage, sign, and store critical documents—all within a secure, compliant environment.

What is SharePoint eSignature?

SharePoint eSignature integrates directly into your SharePoint workspace, enabling users to request and add signatures on documents without leaving the platform. Launched in the U.S. earlier this year, this feature is now available in Canada and the UK, with a broader global rollout planned soon in 2025. By embedding eSignature into SharePoint, Microsoft helps you manage crucial documents quickly, reducing the need for manual steps while keeping your content securely within the Microsoft 365 trust boundary.

Key Features of SharePoint eSignature

1. Sequential Signing: For workflows requiring multiple signers, SharePoint eSignature now allows you to set a specific order for signatures. This feature automatically forwards the document to each signer in sequence, ensuring smooth, controlled progress from one signature to the next.
2. Adobe Acrobat Sign and DocuSign Integration: SharePoint eSignature integrates with popular third-party eSignature providers like Adobe Acrobat Sign and DocuSign. This means users can initiate eSignatures directly from PDF documents within SharePoint. Once signed, documents are automatically saved back to SharePoint, ensuring secure storage without extra uploads or downloads.
3. No Extra Cost with Flexible Options: Activating SharePoint eSignature requires no additional Microsoft charges, although users must have a valid license for Adobe or DocuSign if using these integrations. The pay-as-you-go model keeps it cost-effective for companies of any size.

Why This Matters for You

SharePoint eSignature is a significant step toward efficient, secure digital workflows. With its seamless integration, robust security, and time-saving features, businesses can streamline document signing processes, reduce costs, and focus on what matters most—driving results.

For more information, check out the SharePoint technical documentation here.

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