Introducing edERP for Schools

Why do schools need an ERP solution?

From grade school to University, educational institutions experience a number of challenges. If the school is exceptionally large or has multiple campuses, for example, information among the different departments can be fragmented and nearly impossible to compile into a comprehensive picture of performance.

It can be difficult linking information together without the help of an enterprise resource planning system, or ERP. Typically, data is housed on different systems that don’t communicate, making it nearly impossible to compare financials, admissions, and other metrics such as admission rates across campuses.

Large amounts of fragmented data from a wide variety of sources in large volumes, coupled with a lack of a unified platform ultimately impact performance analysis and drive attention away from what should be the main focus: providing quality education to students.

If your institution is growing, these challenges will only become more complicated in the future. Schools that do not take steps to address these challenges will be at a disadvantage which can lead to a decline in the quality of education, student performance, and potentially, enrollment.

Let’s dive into how investing in an ERP system can help solve these challenges and others.

edERP

Background

An ERP is an all-in-one software platform that offers integrated automated business tasks for better operations management. Institutions can access real-time campus metrics anywhere and at any time to inform current and future planning.

Schools and institutions can benefit from our ERP solution specifically designed for the education sector. We call this solution edERP. This system runs on Oracle NetSuite, the leading ERP platform for businesses around the world.

Features

As the name suggests, edERP is designed for the unique needs of school management and includes a multitude of features. edERP can help management:

Learn trends, transition patterns, and proficiency levels

For example, colleges and universities can understand how quickly students sign up for certain courses, and what types of courses fill up quicker than others.

Schools and Universities can see how many students are graduating from year to year and run comparisons on student performance between graduating years and other metrics.

Take stock of the current school scenario and future planning

How are your school or institution’s finances? Management is tasked with determining what needs to be addressed in order to improve your finances (e.g., Is your school collecting too much debt, or is it spending more than it is profiting?).

Enhance student programs

Especially for grade schools, STEM (or STEAM) programs encourage students to indulge their curiosity and explore the sciences, technology, engineering, arts, and mathematics. It is important for schools to track student participation in STEAM activities, test scores, and other program specifics to determine performance. Potentially, schools can go one step further and track matriculation into STEM-type degrees for students entering college or university.

Establish a plan for training educators

Faculty and staff training is a crucial part of making a system work well. Management is tasked with organizing training across campuses throughout the year and depending on the size of the staff, number of campuses, etc., this can be a large undertaking that requires a robust system to ensure that training programs run smoothly.?

Meet requirements by Education Department and other governing bodies

From year to year, certain types of documentation may need to be reviewed and updated to meet policy requirements handed down by governing bodies. Depending on the size of the school or institution, this can be a large undertaking as it affects a large number of students, staff, or faculty. A system that can organize documentation and ensure that it is accessible to all who have the authority to do so is crucial to adhering to these requirements.?

How edERP can help K-12 schools

edERP can help your institution manage:

●?????School Planning and Course Scheduling. For example, monitoring course registrations and determining which courses fill faster than others and why.

●?????Admissions and Enrollment processes. This includes managing the application processes from the time the student submits an application to the time they enroll in classes as well as those put on a waitlist.

●?????School financials and budgets: Helping the school track budgets, spending, and income through fees as well as identifying and tracking any delays in payments.

●?????Stakeholder interactions. Students, faculty, and parents are major stakeholders with whom schools must interact regularly to ensure their needs are being addressed. These interactions need to run as smoothly as possible to avoid any impediments while managing the school. For example, one type of interaction is the parent-teacher association, also known as PTA, that schools must regularly communicate with to ensure that the needs of parents are being met.

●?????Grading, attendance, and discipline recording. Tracking student attendance, performance, and any disciplinary issues and actions as well as generating customized reports for the same is all possible through this system.

●?????Internal and external procurement. Proper tracking of inventory is important to determine what supplies need to be ordered and to determine budgeting.

●?????Faculty center. The faculty center is where faculty can access their personal information, class schedules, and class attendance. A robust system can provide a seamless experience for faculty that is user-friendly as well as meets the needs of both - management and faculty.

The time to invest in edERP is now

ERPs like edERP are invaluable to schools and educational institutions because they allow schools to shift their focus from tedious and complicated administrative tasks to efforts on providing better quality education for students.

Softype, the developer of edERP, will guide you through ERP implementation, walking you through the process and addressing any questions that arise. Contact our experts to learn more.

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