Initsys Risk Manager Application
New laws such as the Building Safety Act 2022 and the Fire Regulations Act 2022 have increased the responsibilities and potential punishment for the Responsible Person. This role begins with the Manager of Premises and now requires significant changes to working practices to fulfil the "duty of care" responsibilities and comply with the Law.
"A Responsible Person has control over the premises or activities. This person could be the owner or someone appointed to manage it. The responsible person has a legal duty to ensure that the Premises is safe, that all necessary safety measures are in place, and that checks of these systems are documented for the life of the building."??
There are penalties for responsible persons that do not follow safety guidelines. The UK government can issue fines and take legal action against venue operators who fail to comply with the guidelines. The penalty will depend on the breach's severity and the Premises' size. In some cases, Premises operators may also face criminal charges.
There may be some exceptions to these penalties. For example, if an operator can demonstrate that they have taken all reasonable steps to comply with the guidelines but are still unable to do so due to circumstances beyond their control, they may not be penalised. However, this will depend on the specific circumstances of each case.
Risk Manager App takes all aspects of a premises risk. It encapsulates them into profiles that Responsible Persons and their subordinates use to check systems and services are as expected and ready for use should the unthinkable happen. It includes instruction on how to deal with trauma in easily understood terms, as well as tools covering anti-terror advice and a way to call the Police when in a "Run-Hide-Tell" situation (where it may not be possible to use the emergency numbers because the person may be hiding).
Other Laws Initsys Risk Manager can help with (additional packs are available for each section) and others created on demand by you.
These items (and others) fall under the same "duty of care" as the Fire Safety Order.
Food businesses must implement procedures based on Hazard Analysis and Critical Control Points (HACCP) principles for storing and preparing safe food. The General Food Law provisions state that food shall not be placed on the market if it is unsafe. The governing body is responsible for ensuring that the national school food standards are met in England. The Food Standards Agency guides packaging and labelling and preparation and cooking.
COSHH stands for Control of Substances Hazardous to Health.
It is a law that requires employers to control substances that are hazardous to health. You can prevent or reduce workers' exposure to dangerous substances by finding out what the health hazards are, deciding how to avoid harm to health (risk assessment), providing control measures to reduce liability to health, making sure they are used correctly and keeping all control measures in good working order. The Health and Safety Executive provides guidance on COSHH basics, types of harmful substances and how to prevent or reduce workers' exposure to them.
The Health and Safety at Work Act 1974 is the primary Law governing health and safety at work in Great Britain. It requires all businesses to provide all necessary information, instruction, training, and supervision to ensure the health and safety of employees. Employers must also perform a risk assessment of hazards relevant to their workplace. Certain work activities have specific regulations, such as those for construction work or working with asbestos. Employers must report serious workplace accidents, occupational diseases, and specified dangerous occurrences under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). The Health and Safety (Offences) Act 2008 and The Control of Artificial Optical Radiation at Work Regulations 2010 are relevant laws.
TERRORISM
The term "terrorism" comes from French terrorisme, from Latin: terror, "great fear", and "dread", related to the Latin verb terrere, "to frighten". The terror cimbricus was a panic and state of emergency in Rome in response to the approach of warriors of the Cimbri tribe in 105 BCE.
In the modern world, terrorism can happen anywhere and is, and always has been, something that need not have a common reason. In the main, it is places of public gathering that it occurs. Random acts of violence perpetrated against the innocent serve to punish the majority.
History will tell us that the reason why this happens is impossible to predict, every act has had a different cause, and the size and type of venue are not an indicator of where it might occur next.
It is crucial to educate oneself about the threat of terrorism and prepare for any potential attacks. Knowing the signs of suspicious activity and reporting it to authorities can help prevent terrorist acts. Additionally, planning for emergencies and knowing what to do during an attack can save lives. These steps can help ensure the safety of oneself and others in the community.
MARTYNS LAW
Martyn's Law is a proposed legislation that aims to improve public security and Resilience against terrorism in the UK—named after Martyn Hett, one of the 22 victims of the Manchester Arena bombing in 2017. The Law would require venues and public spaces to protect people from terrorist attacks, such as conducting risk assessments, implementing security measures, providing staff training and having preparedness plans.?
Using a tiered model, the Law would apply to different locations depending on their size and activity. A standard tier would apply to places with a maximum capacity of over 100 people. An enhanced level would apply to high-capacity stadiums, arenas and shopping centres. Enforcement of the Law would be by an inspection capability providing guidance and sanctions if needed.
Martyn's Law is not yet passed as Legislation. Still, the government announced its details on 19 December 2022. It said it would work closely with security partners, businesses and victims' groups to deliver it. The Law is supported by Martyn Hett's mother, Figen Murray, who has campaigned for better security standards since her son's death.
Martyn's Law is designed with one purpose in mind, to make us prepare for terror in the same way that we are supposed to prepare for a fire (comply with Legislation) or, increasingly, a medical emergency. We need to be aware of threats and how we might deal with them when they occur.
It is human nature to want to do this. We want to prepare; the best planning relies on having these things ready. To do this, we are supposed to check.
But the unfortunate truth is that we do not.?
We let fire extinguishers go out of date on maintenance, and we use them as doorstops, and revellers often steal them. We chain fire exits, often because they are the easiest way of entrance for a burglar. We build obstructions of rubbish in these exit paths and do not check device operation. Door hinges rust to the point where they cannot open.
We often use First Aid equipment and do not replenish - commonly on an exercise or drill.?
This human failure to have the will but not the memory to check, coupled with other forms of disaster, causes loss of human life and injury. Recent inquiries have shown this to be true.
Duty of Care defines responsibility whether you are the captain of an aeroplane or a ship, a teacher in a classroom, a manager in a pub or restaurant, a religious leader or a caretaker in a community hall.?
And that definition now carries a threat.
If you are the responsible person and something happens, there is no appropriate equipment or systems preparation check. It is you who is to blame in any inquiry.?
But how do you do this? How do you prove that you do take notice of Legislation?
By subscribing to the Risk Manager App, you can show this. This toolkit provides the necessary prompts to check devices, systems and exits - pre-flight checks and tools that assist in an emergency.
Modules
PRE-FLIGHT CHECKS
Just as the captain of an aircraft or ship goes through a checklist before every journey (no matter how small), these checks must be completed regularly, not as often as an aeroplane, but completed nevertheless. Reminders are sent automatically from our robotics directly to the application, and a notification is sent should a response not occur.?
HOSTILE RECONNAISSANCE
Hostile Reconnaissance is the term given to the information-gathering phase conducted by those individuals or groups with malicious intent. It is a vital component of the terrorist attack plan. However, terrorism may not be a site's only threat, so 'hostile' can refer to any individual or group conducting Reconnaissance.
Hostile Reconnaissance aims to collect information to inform the planning of a hostile act against a specific target. The information gathered is typically used by hostiles to assess security and the likelihood of detection, to assess vulnerabilities in security and the possibility of success it may be gained through online research, conducting on-site visits, and, where possible, through insider knowledge.
Protect Duty Subscribers can identify Hostile Reconnaissance and log that information where it is collated and passed on to counter-terror teams. It can be determined and logged by observing suspicious behaviour that deviates from normal behaviour in a given context. Some examples of suspicious behaviour are:
Suspicious behaviour should be challenged and reported to the relevant authorities after conducting a dynamic risk assessment. The Protect App tool electronically passes that information to Government agencies. Disrupting hostile surveillance can help prevent or deter attacks and save lives.
EMERGENCY PLANNING
Emergency Planning is preparing for, responding to, and recovering from emergencies that may disrupt lives, businesses, and communities. Various hazards and threats, such as extreme weather, cybercrime, terrorism, flooding, fire, pandemic, etc, can cause emergencies. Emergency planning aims to prevent emergencies from occurring where possible and, when they do occur, to reduce, control, or mitigate the effects of the crisis.
Emergency planning is essential because it can help to:
?Protect people, property, and the?environment from harm.
?Maintain essential services and functions.
?Minimise disruption and damage.
?Enhance Resilience and recovery.
?Learn from the experience and improve?future preparedness.
Emergency planning involves different levels of responsibility and cooperation, from individuals and communities to local and national authorities. The Civil Contingencies Act 2004 provides a legal framework for civil protection in the UK, setting out the roles and duties of different responders. The National Risk Register and the Community Risk Register provide information on the likelihood and impact of various risks in the UK.
Emergency planning also requires awareness, training, and resources to ensure people know what to do before, during, and after an emergency. Some examples of emergency planning activities are:
?Conducting risk assessments and?contingency planning
?Implementing security measures and?protective actions
?Providing staff training and public education
?Having emergency plans and preparedness plans
?Having suitable insurance and business?continuity arrangements
?Co-operating and sharing information with other responders
?Signing up for alerts and warnings from?relevant authorities
The Risk Manager App allows subscribers to?initiate crisis and emergency plans and generate advice panels that are accessible at any time. It is also compatible with Local Resilience, a planning tool for councils of all sizes to meet their obligation as a responder to the Civil Contingencies Act.
MAKING THAT EMERGENCY CALL
Often one of the most challenging aspects of any inquiry is explaining the delay experienced by victims of the attendance by responders to an incident. These delays take many forms. However, making the first emergency service call is the most common. Who is responsible for making that call, are they credible enough to generate the correct response, and does the person taking the call have enough experience to ask the right questions? Recent history has shown us that this is one of the most important aspects of any incident.
The Risk Manager App can allow an electronic call for an emergency response silently and quicker than a call using the traditional method of calling 999/911; this is vital. Once triggered, the app will ask for additional information from the person instigating it, increasing responders' awareness of the situation.?
One of the recommendations in some terrorist situations is to hide, making it very difficult to make a voice call; the Risk Manager App will open a listen-only channel that responders can use to improve their response further.
Having more than one person communicate with responders is also possible because the information is collated in real time and passed to response in time order, geolocated.?
One incident, one message stream. A critical factor in the situation on 7 July 2005 (London) where the response was stretched because of multiple calls from transport personnel, all apparently from different addresses because there was no geographic awareness of the street and exit names.
The examples on the right show that delayed or confused calls to the Police in a terrorist incident can have severe consequences for the victims and the responders, such as increased casualties, prolonged suffering and reduced chances of survival.
THE NECESSITY FOR THE RISK MANAGER APP
"As we discuss raising awareness on preventing terrorism, it's important to note that tools are available to aid this effort. One such tool is the Risk Manager App, which offers several advantages. Firstly, it provides real-time alerts and updates on potential threats in a given area. This allows individuals to take appropriate precautions and stay safe. Additionally, the app offers resources and guidance on how to respond during an attack. Overall, the Risk Manager App is a valuable resource in our ongoing efforts to combat terrorism and keep our communities safe."
HOW THE RISK MANAGER APP WORKS
The Risk Manager App uses buttons and chats between the system and the user to complete tasks such as those in the pre-flight section. It allows the user to raise an issue at any time, such as a hostile reconnaissance incident or call responders if necessary.
Behind the buttons is intelligent software (Initsys DarkARX), which uses the same processes as a highly trained human to make decisions and process the incoming information; we call these processes Profiles.
Profiles have many routes to a result, linked and altered depending on circumstance and response. They can analyse historical data to perfect answers or indicate the rise of a threat and prompt users to make a decision. If a pre-flight check is ignored or not completed within a pre-set or discovered time frame, the profile will prompt users to clarify why or to achieve the required inspection.
Inbuilt into the Risk Manager App are several preformatted tasks meeting current Legislation and those considered sensible. Users may request new buttons and profiles specific to their venue by calling the helpdesk, which will ensure their completion. These may include food safety standards, Health and Safety reports/violations, Refrigeration checks and other processes (more specific to a premises we can only imagine).
This flexibility makes the Risk Manager App a vital component of any Premises.