Important HR Reports you must know!

HR reporting and analytics allow companies to make better decisions. Organizing and improving methods for reporting can also aid in monitoring essential staff KPIs. Human resource operations such as recruiting, onboarding, and compensation may make or ruin a company. As a result, HR reports are critical for assessing work processes and their outcomes. Today, we'll go over all you need to know about HR reports to?run a better firm.

What is human resource reporting?

Human resource reporting or HR reporting consists of detailed information regarding each employee. This information includes personal details as well as work performance data. Hence, reports allow companies to understand and manage general employee performance. Provided that HR is responsible for training, operations, filling the talent bridge, onboarding, etc. it’s reports are pivotal to organizational functioning.?

Which are the 6 standard HR reports?

In typical settings, HR reporting systems can generate multiple reports. Additionally, each company has different reporting needs so the analytics obtained are flexible. Examples of reports in human resources include attendance reports, payment reports, calendar management reports, and more.?

Let’s take a deep dive into some common HR report examples:?

1. Recruiting Report

These are certainly some of the most important reports that exist. Measuring hiring metrics allows HR to stay informed on key happenings.?

There are 3 major kinds of recruiting reports:?

1. Hiring time: COVID-19 has left many positions open across organizations. A report that can measure the best time to hire talent and provides relevant can help build strong talent management divisions.?
2. Hiring Cost: These reports analyze the cost of each employee hired. While a lot of companies are making use of HR chatbots to reduce recruiting costs, some other factors to consider are advertisement costs, social media, insurance etc.?
3. Retention Reports: Turnover analysis helps to understand how much is being spent on resignation, rehiring, and re-training. Furthermore, retention reports enable HR heads to understand what can be done to increase retention rates in specific departments.?

2. Attendance Report

This report provides metrics to understand and manage employee attendance. A good attendance report gives a variety of reports across different measurements. If you need help to create an attendance policy for your business, you may check out this comprehensive attendance policy guide. These are some of the most common ones:?

• Daily Reports: Provides attendance details based on specific dates. Moreover, it gives insights into the number of people taking leaves at particular times.

• Monthly Attendance Reports: These attendance reports display details of employees for an entire month. They can include all details from daily reports and these: Employee, Name, Employee ID, Casual Leaves, Sick Leaves, Earner Leaves, Maternity Leaves, Paternity Leaves and Sabbatical Leaves

• Working Hours Report: This one gives details on clocking-in and clocking-out times. As a result, you can find out the number of hours worked as well as overtime details. The particulars included are: Employee ID, Employee Name, Check-in Check-out, Early/Late Entry Early/Late Exit Check-in/out location, Total Hours, Payable Hours, Status Shifts and Shift Allowance, Time Zone

• Attendance Summary Reports: This report is insightful to understand the following information: Payable days, expected payable days, Paid off days, Expected working days, unpaid off days.?

3. Leave Reports

Leave reports are important as they provide details on employee absences. In addition, they are used to obtain data about employees that are ‘on leave.’ If you need help to create a leave policy for your business, you may check out this comprehensive leave policy guide. A leave report generates the list of employees placed on extended leave. Some of the details included are:?

• Type of leave (paid/unpaid/medical)Duration of absence, Return period

Furthermore, leave reports can also provide information on the number of remaining paid leaves, working hours missed during leave, etc.?

4. Employee History reports

Employee history reports are important as they provide the most accurate and updated personal information on employees. These reports summarize employee profile changes over a period of time. Examples of such details include marital status and residential information.?

5. Performance Management Reports

These reports involve measuring, reporting, and managing employee progress. Furthermore, performance management metrics include performance appraisals and KPIs. Performance management reports are vital as they can improve the execution of strategies and output delivery. All employees are measured within this report to improve overall organizational success.?

6. Compensation Reports

The analysis of this report helps organizations to design and implement the following processes:?

• Compensation tools, Appraisal system, Salary reviews and negotiations, Allocation of allowances, Overtime and flexible work policies Relocation and retention Outsourcing policies

Most compensation reports also include the generation of benefits reports. The latter provides additional information on benefits such as insurance, pension plans, special occasions, etc. These benefits are based on employee ranks, policy, and organizational budgets.?

In conclusion, these HR reports play a crucial role in providing valuable insights for effective decision-making. By analyzing data on employee performance, engagement, and trends, organizations can make informed decisions and implement strategies to enhance productivity, employee satisfaction, and overall organizational success. Remember, data-driven HR reports are the key to unlocking the potential of your workforce and driving positive change.