Important features required for a Document Management System
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Each Organization has unique requirements based on the business.?Defines the most important feature that defines a good DMS based on generic requirements.?nTireDMS is a software application helps to track digital documents from approval to publication.?
Document Management System offers a central repository to store, access and manage.?Includes features that allows documents to be shared internally or externally and offers tool to control and publish the documents.
Organization use a document management solution are:
Ease of access:
Ease of accessing any application is important because that drives adoption within the Organization.?If the nTireDMS has difficult to access and has poor user interface, the training efforts and cost will be high.?Leads to adverse effect on Organization’s Productivity.?
Organization:
Here the documents need to be organized as per the requirement.?Should be easy to create and access.?The hierarchy of folders should be easy to define and replicate.
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Multiple Upload type:
Enables multiple upload of files and folders using various methods.?Offers a scanning application, helps to scan and upload the documents.?Offer Plug-ins to upload through various applications.
Security:
nTireDMS has advanced security feature, ensure that have full control on who accessed which type of documents.?User role based security feature, restricts the access to the specific feature of Document Management.?
Version Control:
Enables various version of documents to be maintained.?Check-in/Check-out feature is available to avoid unknowing overwrite by users when a new version is updated.?Defines the version numbering as per the Organization requirement.?
Advanced Search:
Users able to search & find the documents what they want.?Search results is available promptly to the users and able to write search queries & saves them for repetitive use.?
Defines the most important features of nTireDMS.?Identifies features that your Organization communicates with all stakeholders and prepares the own list.?Categorize each items in the list and evaluates the document management application.