The Importance of Email Security and Backup

Back in the day, email security and backups weren't top-of-mind concerns. But nowadays, especially for the business owners, they're crucial.

Many businesses switched to custom domain email services. It gives them a more professional vibe. Setting up email with your own domain is usually straightforward, thanks to domain registrars.

But here's the catch: while they make it easy to set up email, they often skimp on talking about keeping your emails safe and backed up.

That's why I'm writing this article – to highlight why email security and backups are vital for modern businesses like yours.

With the right know-how, we can safeguard our emails and data better.

As we know today, mainly all businesses use email. It is one of the most important communication tool for communication with clients, vendors, and virtually everyone in between.

Given the significance of email in modern communication, hackers and malicious actors recognize it as a prime target for their harmful activities. They employ various tactics such as phishing, spam, malware, and email spoofing to exploit vulnerabilities.

Their tactics have become increasingly sophisticated, enabling them to craft emails that convincingly mimic trusted senders.

True story: The Reality of Email Security

In a real-life incident that happened approximately three years ago, a fashion apparel business faced a challenging situation.

The office manager, responsible for handling payments, received an email from a factory they regularly worked with. The email claimed that a payment was needed to release a new collection.

During a busy season, the manager noticed something unusual about the bank details but didn't pay much attention due to the urgency of the situation. The email looked genuine, complete with an invoice that seemed just like previous ones from the factory.

Without much hesitation, a payment of $40,000 was made. The following day later, she knew she had made a mistake when she called the factory.?

Despite reporting the problem and all efforts to resolve the issue, they didn't get any of the funds back and never found out who was behind it.

That's why it's important to have email security. It helps stop things like phishing and malware. And now, with advanced tools using AI, it's even better at keeping your emails safe.

These tools can even recognize if you've emailed someone before, but the email looks different or comes from a different domain.

The Importance of Email Backup

Email backup is just as crucial as email security. If something were to happen to your email—like getting a virus or losing important data—having a backup ensures you can restore those vital conversations and attachments.

Furthermore, email backup is valuable for other scenarios, such as when employees leave the company or mistakenly deleting data due to company-related issues.

At the end of the day, you must do everything to be able to protect your company data.

Many people don’t think like this; they don’t think the unthinkable will happen to them.

But if you have a business, you must do your part. It's essential to recognize the importance and take proactive steps to implement the tools necessary for safeguarding.

?If you need assistance with implementing email security measures or setting up reliable backup solutions for your business, don't hesitate to reach out to us.

Our team is here to help you safeguard your valuable data and ensure the smooth operation of your business.

Contact us today for expert guidance and support.