Import PST File to Shared Mailbox Office 365 Using Best Solution

Most users search for How do I import PST files into Office 365 public folder? But they can't find any reliable solution to this problem. So after looking into this problem, we have come up with the best solution to import PST file to shared mailbox Office 365. Firstly, we will discuss the manual approach to execute this process. Moreover, we will discuss the professional method for automated migration. Now, before starting with the blog let's have a quick overview of the topic.

What are PST Files and Office 365?

PST is known as the Personal Storage Table. It is a file format that is used to store the data offline. Furthermore, It stores copies of information like messages, calendar events, contacts, and attachments. Moreover, this is used by applications like Microsoft Outlook, Windows Messaging, and Microsoft Exchange Client.?

Now, let us discuss Office 365. After that, we will discuss the user's needs to import PST to Office 365 shared mailbox

Office 365 is a cloud-based suite that features numerous productivity applications. Users can subscribe to gain access to the latest versions of Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, and more. These applications can be installed on PCs, Macs, tablets, and phones, allowing users to work from any location with internet access. Additionally, the subscription provides flexibility and scalability suitable for various types of users and organizations.

Why do Users Import PST to Shared Mailboxes?

There can be various reasons for Importing PST files into shared mailboxes some of them are:

• Emails are centrally located for multiple users, enhancing accessibility.
• Facilitates teamwork by sharing historical data within teams.
• Ensures adherence to regulatory and internal policies for archiving and retention.
• Improves data security and disaster recovery options compared to standalone PST.
• Integrates emails, contacts, and calendar items into a single storage for efficient management.

These are some of the reasons. Now, let's move ahead with the blog and start with the methods to execute this process.

Methods to Import PST to Office 365 Shared Mailbox

In this section of the blog, we will be discussing the different types of methods to execute this process. We will talk about the manual method and the professional method. The manual method is free to use and the professional method is an automated process. It uses a tool to execute the process effortlessly. We will discuss both the process in detail. Let's start with the manual method.

How to Import PST File to Shared Mailbox Office 365 Manually?

Now, let us start with the manual method.?

Method 1 – Import PST Files to Shared Mailbox Using Import/Export Wizard Via Outlook

The following method is divided into two parts firstly we will log in to Outlook and then we will import the PST file.

Step 1: Log in to Outlook

1. Open MS Outlook on your computer and go to File, then click Add Account.
2. Input your Office 365 email address and then click on the "Continue" button.
3. Enter your password and click OK, then Finish to complete setting up Office 365 in Outlook.

Step 2: Import your PST file to Outlook 365 online.

1. At the top left of your screen, click on File.
2. Then select Open & Export and choose Import/Export.
3. Choose Import from another program or file and then click Next.?
4. After that, select Outlook Data File and click Next again.
5. Finally, click Browse to locate the PST file you wish to import.
6. Select it and click Next.
7. If you want to import everything, choose the main file and check Include subfolders.?
8. Select Import items into the same folder and add your Office 365 account ID.
9. Finally, click Finish to import PST files into your Shared mailbox in Office 365.

Method 2 – Import PST Files to Shared Mailbox in Microsoft 365 Online Using Drive Shipping

1. Copy the Outlook PST file to a drive and encrypt it for security.
2. Ship the encrypted drive manually to the Microsoft data center.
3. Microsoft will validate the files upon receipt.
4. After verification, Microsoft will import the PST files to the Shared mailbox using the Network Upload method.

These are the complete steps of the manual method. However, there are some drawbacks to this method that it can be a time-consuming method. Moreover, you need to have the technical skills to execute this process. Otherwise, you can face some errors like data loss and data corruption. For the effortless profess we recommended the professional method. Now let's discuss about it.

Professional Method to ?Import PST File to Shared Mailbox Office 365

The Aryson Import PST to Office 365 Tool can easily execute this process. It is an automated tool that is built for especially performing this type of task. Moreover, this tool has a simple user interface so that every user can use this tool easily. Now let us move towards the steps to use this tool.

1. Download, install, and launch the Import PST to Office 365 Tool.
2. To choose the Outlook data file click on the Select Files button.
3. Enter your Office 365 email address and login using Modern Authentication.
4. Choose the desired software features and click Next.
5. Select whether you want to import to a Mailbox Folder, Public Folder, or Archive online.
6. Click Convert to begin importing the PST files into Office 365.

These are the complete steps to use the tool to Upload PST to Office 365 Shared Mailbox. Moreover, this tool also has some amazing features that are mentioned below.?

Features of Import PST to Office 365 Tool

• Import PST files into Office 365 accounts online.
• Upload single or multiple PST files into Office 365 mailboxes.
• Maintain the hierarchy of mailbox files and folders after importing PST files.
• Migrate emails, contacts, calendars, tasks, and notes from PST files into Office 365.
• Support PST files from various Outlook versions including 2021, 2019, 2016, 2013, etc.

Conclusion?

Here is the end of this blog. In this comprehensive guide, we have explained the manual method and the professional method in detail so that you don't get confused anywhere. Now, you can easily import PST file to shared mailbox Office 365. At last, you can opt for any method that suits your requirements.