I'm hiring: Admin Assistant Manager - Banking in London

Our client, a reputable international bank located in the heart of City of London, is looking for an Admin Assistant Manager.

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[Purpose of the Job]

Mainly to focus on all operational and budget related matters to assist Administration Manager and Head of Planning, Middle Office & Admin with. Being responsible for Health & Safety and all ad hoc duties as required in order to ensure a smooth day-to-day running of the Department.

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[Key Responsibilities]

(1) General administration

- Ensuring a smooth and efficient running of a day-to-day operational side within the team and managing an Administration Officer. Admin team needs to cover every possible aspect of office management that makes it an extremely varied and busy department indeed (anything from creating visitor passes & setting up meeting rooms to placing purchase orders; to name just a few examples of Admin team responsibilities here).

- Liaising with building management, contractors, suppliers on a regular basis

- Setting up new corporate card holders, direct debits, standing orders etc.

- Maintaining and updating office databases

- Implementing new procedures and systems when required

- Events planning

(2) Budget management

- Being responsible for accounts payable and accounts receivable administration; making sure invoices are paid on timely manner, processing expenses, returns, reimbursements in internal system etc.

- Recording monthly corporate card expenditure

- Providing complex reports as necessary (proficient Excel skills required)

(3) Health and Safety

- Assisting Admin manager with every aspect of H&S management and taking responsibility of keeping all H&S records up to date.

- Ensuring the office is compliant with all health and safety laws.

- Liaising with building management, M&E contractor and subcontractors, arranging repair and regular maintenance as and when required.

(4) Supporting Admin, HR Manager and Head of Planning, Admin and HR on all matters that may arise such as helping to manage contract renewals, submitting internal approvals etc

[Requirements]

(1) Minimum of 2 years of relevant experience as Office Manager, Facilities Manager, Assistant Administration Manager or similar role in UK required, ideally within financial industry/banking sector

(2) Must have advanced MS Excel skills

(3) Outstanding communication skills

(4) Meticulous attention to detail

(5) Reliable, good time-keeping, ability to multi-task

(6) Any level of Korean language skill is an advantage but not essential

[Conditions]

(1) Location: City of London (Bank area)

(2) Working hours: 9am~5pm

(3) Annual leave: 23 working days in the first full calendar year and thereafter increased by one day per year into maximum of 28 working days (excluding 8 Bank/Public Holidays)

(4) Basic salary: Up to 45K (depending on experience)

(5) Benefits: Group Personal Pension Scheme(Employer contributes 8% of basic salary), Life Assurance, Private Medical and Dental Insurance, Annual Health Check, Season Ticket Loan, Eye care Voucher, Annual Bonus Scheme(full calendar year required)

[Before you apply]

(1) The right candidate must be eligible to work full-time in UK immediately without any restriction. If you’re on any visa permitting full-time work in UK, please indicate your visa status in your CV and when it expires. ?

(2) Please send your CV in MS Word format to [email protected]

(3) ONLY right candidates will be contacted, and if your application is successful, we’ll contact you within 5 working days.