Identity Service Providers (IDSPs): The Game-Changer for Right to Work Checks

Right to Work checks are a crucial part of the hiring process in the UK, ensuring that employers comply with legal requirements while safeguarding their workforce. With the rise of digital solutions, Identity Service Providers (IDSPs) have emerged as an efficient way to carry out these checks. But what exactly are they, and why should employers care? Let’s dive into the essentials.

What Are Identity Service Providers (IDSPs)?

An Identity Service Provider (IDSP) uses Identity Document Validation Technology (IDVT) to digitally verify the identity of job applicants. This technology allows employers to streamline the Right to Work check process, particularly for British and Irish nationals with valid passports.

Here’s how it works:

1. Upload Documents: Applicants upload a digital copy of their passport or passport card and a selfie via the IDSP’s portal or app.
2. Validation: The IDSP verifies the authenticity of the document and matches it to the individual’s submitted image.
3. Employer Report: A report confirming the check is shared with the employer.

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Why Use IDSPs?

While manual Right to Work checks are still an option, IDSPs bring significant advantages for certain cases. Here’s why more businesses are considering this digital upgrade:

• Time-Saving: Automating identity verification reduces administrative effort.
• Accuracy: Advanced technology minimises the risk of errors, such as missing fraudulent documents.
• Remote-Friendly: Perfect for remote hiring, IDSPs eliminate the need to physically check documents.

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Who Can Use IDSPs?

IDSPs are limited to British and Irish nationals with valid passports or Irish passport cards. If the passport is expired, a manual check is required. Employers must also ensure they provide alternative methods for individuals who cannot or choose not to use an IDSP to avoid discriminatory practices.

For employees outside this eligibility, employers can conduct:

• Manual Checks: Using original documents.
• Online Checks: For those with biometric residence permits or EU settlement scheme status.

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Steps to Conduct a Right to Work Check with an IDSP

If you're considering IDSPs, here's a quick guide to get started:

1. Confirm Eligibility: Ensure the candidate has a valid British or Irish passport or passport card.
2. Select a Certified Provider: Choose an IDSP listed on the UK government’s certified provider directory, ensuring at least a "Medium Level of Confidence."
3. Verify Results: Cross-check the report with the individual’s biographic and photographic details.
4. Keep Records: Retain a copy of the IDSP’s report for the duration of employment and two years afterward.

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Do IDSPs Cover All Bases?

While IDSPs simplify identity verification, employers retain ultimate responsibility for compliance. This means:

• Conducting a ‘Day-One Check’ to ensure the person presenting themselves for work matches the IDSP report. This can be done in person or via video call.
• Establishing a statutory excuse to protect against penalties for employing workers illegally.

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The Cost Factor

IDSP services aren’t free, with costs varying depending on the provider. Employers should consider:

• The volume of checks they’ll need.
• The flexibility of pricing plans (e.g., one-off fees or prepaid bundles).

What Makes IDSPs Worth It?

Despite some limitations, IDSPs are a game-changer for employers:

• Counterfeit Prevention: IDVT technology aids in identifying fake documents, offering peace of mind.
• Remote Hiring Compatibility: Ideal for businesses operating virtually or hiring across geographies.

For now, the system works best for organisations frequently hiring British or Irish nationals remotely, but with technological advancements, its scope could expand in the future.

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Staying Compliant: Why It Matters

Failing to carry out proper Right to Work checks can lead to serious consequences, including:

• Fines: Up to ￡20,000 per illegal worker.
• Legal Trouble: Criminal convictions for negligence.
• Business Impact: Losing the ability to sponsor visas for foreign workers.

With IDSPs, businesses have a powerful tool to meet compliance standards efficiently—provided they understand the limitations and responsibilities involved.

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In Conclusion

Using an Identity Service Provider is an excellent way to streamline the Right to Work check process while embracing the benefits of digital technology. However, employers must remain vigilant, ensure proper training for staff, and perform the necessary checks beyond IDSP results to maintain compliance.

If you’re an employer considering this route, investing in the right provider and understanding your obligations can save time, reduce risk, and keep you on the right side of the law.

Got questions about Right to Work checks or IDSPs? Contact us today!