Human Resource Officer

Link to position posting

Location:??Peoria, IL

Posting Close Date: 4/22/24

On-Site Work – Not Remote

Position Summary: As part of the HR team, this position performs complex HR duties for the Peoria Campus. The HR Officer is responsible for mandated documentation, maintenance/input of human resource programs and systems, applicant processing, support of HR operations as well as recommending process/procedure improvement. The position requires knowledge of HR law, Civil Service Statutes and Rules, University of IL Policy and Rules, UIC Policy and Rules, union contracts and the state benefit programs. Serves as a departmental resource. This position requires independent judgment, discretion, initiative and organization. The position works under direction from the Human Resource Associate (HR Director). Duties & Responsibilities

Performs Civil Service recruitment functions including: requisition submission (JDXpert), postings (Cornerstone), applicant eligibility review, credentialing/scoring, data collection, nepotism forms, education and license verifications, restrictive screenings, submission of criminal background checks, references, I-9’s, processing of new employee documentation, system entry and paperwork. May include Day I orientation of new employees. Back-up for staff benefit orientations.?Position promotes compliance with Civil Service employment policies, procedures, documentation requirements and rules, as well as University, state, and federal employment policies. Assists with Civil Service information requests and audit prep.?Supports HR Director with job description review/analysis, maintenance and audits as assigned.

Processes FMLA/leave documentation for Civil Service employees. Disseminates information to department managers and staff in the use and tracking of leaves. Applies FMLA law and University leave policies based upon extensive knowledge. Serves as an UIC leave resource. Assists employees in applying for disability and Shared Benefits.

Reviews bi-weekly payroll entry and processes payroll corrections and miscellaneous transactions. Maintains accurate funding source information for all positions. Assists with salary reports and recommendations. Responsible for processing separations/terminations and miscellaneous transactions including system accesses/security. Assists with GoTime leave process for Civil Service exempt staff. Assists with twice yearly GoTime upload making adjustments as needed. Responsible for Extra Help benefit time tracking and entry.

Responsible for confidential employee filing as well as database maintenance. Responsible for the maintenance of written operations manual for the department. Serves as a resource to employees by coordinating SURS retirement meetings and processing of retirement related transactions. Distributes University announcements as instructed.

Performs other related duties and projects as assigned. Prepares reports, composes correspondence as requested. Provides policy interpretation for staff and managers. Participates in employee activities and programs. Examples include celebrations, flu shots, service awards, committees, etc. Promotes staff involvement and works to develop positive relationships between the Human Resource Department and staff.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or any combination totaling three (3) years (36 months) from the following categories: course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:30 semester hours equals one (1) year (12 months)Associate’s Degree (60 semester hours) equals eighteen months (18 months)90 semester hours equals two (2) years (24 months)Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

Preferred Qualifications

Experience with FMLA and payroll processing preferred.?

NOTE:? Each posting requires a separate on-line application. Applications cannot be re-used.?? Submission of application including complete work and education history is required; all information submitted will be verified.??Please note that once you have submitted your application you will not be able to make any changes.? In order to revise your application you must withdraw and reapply.? You will not be able to reapply after the posting close date.? Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705?to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures and employment eligibility review through E-Verify. The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act. As an EOE/AA employer, the University of Illinois encourages applications from individuals regardless of an applicant’s race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status. The university provides accommodations to applicants and employees.