HR Officer MEIBC (Durban, Cato Ridge) R40,000 PM CTC (BBEEE)

Specialist roofing group, who cater to roofing supplies like roof sheeting, timber trusses, insulation, fasteners, flashings and gutters, seeks a HR Officer

Main purpose of the position:

Working closely on a daily basis with the Head of Human Resources South Africa, the HR Officer provides support for all HR operations – Patterson Task Grades A to C. This includes but is not limited to: the payroll processes, recruitment and placement process; administration of benefits; performance, employee relations, employment equity, learning training and development and other HR-specific functions. All duties are conducted in close coordination with the Head of Human Resources South Africa and serves to support the overall objective of ensuring quality service and output is provided to the company with regards to HR aspects.

Key responsibilities:

Recruitment

Guide and advise hiring managers on job definition and analysis, recruitment strategies, selection process and job offers

Lead recruitment processes including conducting thorough screening of applicants, interviewing of candidates and recommending short-list of 3 top candidates to hiring managers

Ensure that all employee positions have up-to-date position descriptions, and that all employees are provided the same

Coordinate the advertisement of new positions and ensure that hiring that takes place is aligned to the Employment Equity Plan. Exceptions to this should be discussed and agreed to with the Head of Human Resources South Africa

Perform all administrative functions linked to recruitment

Ensure a recruitment status and tracking report is kept up to date

Coordinate the Onboarding/Induction process for all new employees

Payroll Administration

In collaboration with the Head of Human Resources South Africa, perform payroll administrative functions such as gathering payroll input, verifying VIP payroll reports and finalising payroll

Coordinate timesheet completion process for all employees and check monthly payroll information to ensure accuracy of basic personnel data before payroll is finalised

Support the Head of Human Resources South Africa in undertaking salary reviews

Employee Relations

Advise and support Line Managers on disciplinary procedures as per the Company Disciplinary Code

Assist and give advice on the interpretation, application and implementation of applicable labour legislation and MEIBC Agreements

In close communication and collaboration with Head of Human Resources South Africa, deal with employee grievances and IR issues

Compile ER Reports monthly to determine trends

Stay abreast with developments and changes pertaining to ER best practice, labour legislation and MEIBC Agreements

Continuous report back to the Head of Human Resources South Africa on the climate within the workplace

Represent company at CCMA and Bargaining Council dispute proceedings

Partake in meetings with Shop Stewards and Union Officials as and when required

Daily interaction with production employees

Employee Performance Management

Follow up on administrative formalities linked to the completion of a probationary period for all new employees

Monitor and track due dates for execution and completion of performance appraisals, and alert Head of Human Resources South Africa to any challenges or discrepancies in this regard

Ensure that recommendations for merit increases, salary increments, promotions, reclassifications, demotions, etc. are captured in a timely manner, and are made in accordance with established policies and procedures

Assist in supporting all line managers through training and all necessary support in implementing Performance Management

Exit Management

Coordinate and assist in scheduling and conducting employee exit interviews

Ensure all administration and execution is administered with all facets of employee’s separation

Ensure that all company assets are returned, and check lists completed and signed off

Compile quarterly reports and statistics on resignations

Learning, Training and Development

Coordinate, compile and submit the annual Workplace Skills Plan and Annual Training Report in line with MERSETA requirements

Prepare an annual Training Calendar emanating from Section 4 of the Performance Management Review Template. Have approved and signed off by Head of Human Resources South Africa and publish to the Company. Coordinate training in line with the approved Plan and approved Budget for company training

Ensure Training Registers are kept and evaluations of training effectiveness

Compile monthly Training Report

Compile and keep up to date a Skills Matrix for all positions

Record and keep up to date all documents and certificates in the HR filing system as well as on Sage 300

Employment Equity

Work in collaboration with the Head of Human Resources South Africa to ensure the equitable representation of suitably qualified employees from designated groups in occupational categories and levels within the Company and according to the Employment Equity Plan

Work in collaboration with the Head of Human Resources South Africa to retain and develop employees from designated groups

Work in collaboration with the Head of Human Resources South Africa to implement appropriate training plans and measures to develop employees from designated groups

Administrative Activities

Prepare and Compile monthly HR Reports

Maintain and update employee files and Sage 300 with regards to salary and allocated benefits and allowances, transfers, promotions, completion of probation, termination of service etc.

Support the implementation of all HR strategic goals

Other Special Requirements

Knowledge

Solid knowledge of HR principles including Industrial Relations, processes, systems, procedures and practices.

Solid knowledge of general administrative systems and processes.

Solid knowledge of all applicable HR related legislation.

Basic understanding of budget systems and controls.

Basic understanding of organisational business processes and procedures.

Skills

Computer literacy

Excellent interpersonal skills.

Good communication (both oral and written) and presentation skills.

Good problem solving and conflict management skills.

Good time management skills.

Excellent administration skills.

Competencies

Attention to detail.

Able to work under pressure.

Able to work independent and as part of a team.

People and task orientated.

Assertive.

Creative and innovative.

Action orientation.

Customer Orientation

Budgetary responsibility:

Administration monitoring and reporting of the respective Training Budget

Qualifications required:

Minimum academic qualification: A recognised formal Degree or Diploma in Human Resources

Qualifications as an added advantage: A recognised IR qualification

Professional registration: SABPP an advantage

Registered: Skills Development Facilitator

Experience required:

General work experience (years): At least 5 years in the Metal Industry.

HR Generalist experience

HRIS systems an advantage

Presentation and facilitation skills an advantage

Key competencies and skills:

Determination to meet personal goals and objectives

Deliver results and meet customer expectations

Relationship building and interpersonal Relationships and Conflict Handling

Creative thinking and problem solving

Ability to negotiate

Excellent Communication and presentation skills

Able to operate in a pressurised environment with due dates.

Exhibit flexibility and adaptive to changing environments

Ability to execute and Coordinate and organize events and Projects.

Meticulous attention to detail.

Be in possession of a valid driver’s licence and willing to travel locally

High degree of Integrity and Confidentiality

Language requirements:

English

Computer literacy:

Computer literacy is essential with good working knowledge of Microsoft packages.

HR related software packages advantageous.

Send your CV to [email protected]