HR Automation: Why, How and When

The pandemic of COVID-19 forced millions of employees to work remotely. The situation revealed the urgency of business process automation and in the scope of Human Resources, in particular.

Globally it’s one of the data-driven scopes that like logistics, eCommerce currently go through digital transformation. However, it’s still hardly connected with paperwork making routine tasks whether time-consuming or affecting their quality by the inability to give the required attention.

A fair share of clauses on the to-do list of an HR manager can be performed automatically with minimum supervision. Considering that the constantly increasing market pace affects and accelerates internal workflow speed the answer to the question why HR automation? is pretty clear.

By simplifying for the department the handling of endless similar tasks you give it the ability to pay more attention to its main priority — people who already work or can start contribute for your startup, company or enterprise in-house or remotely as well as minimizing the number of mistakes within everyday routine due to the lowering concentration.

HR Digital Transformation: How and Why

So what exactly can be automated? Let’s go over by the main duties of an average HR to discover what you can do to raise his or her efficiency and productivity.

Recruitment

From job board automation and CV scanning tools, there are a lot of helpful digital solutions that can help to attract, sort out and define quicker the selection of candidates for further examination by the trained eyes.

They also allow keeping track of everyday activities to monitor the task progress and the chosen approach efficiency.

Off/Onboarding

Ironically to become an actual team member or leave the role behind the one has to be it on paper first. The bigger company is the more complicated the process that can result in the big fat folder of documents.

But one of the basic HR automation benefits is the ability to move all these operations to the digital platform saving time and simplifying the access to employee info for those who have proper authorization.

Actualization

All related documents including employee personal information have to be regularly updated. Going folder by folder not only can take hours but also raise the risks of data losses and false inputs.

With a digital database, even a mistake detection and correction can take seconds and accessed at any time and place if it’s permitted by the system.

Tracking

Spent time on a certain task is the basic metrics to evaluate employee productivity as well as estimate the level of reliability and motivation that can significantly affect task performance.

Tracking solutions come not only with punch-clock functionality but also can present custom reporting without delays for analysis and further actions like de- or promotions, fines/bonuses, etc.

Continue reading the article on Medium.