How to Use Office 365 Mail

Once you have downloaded and installed Office 365 Mail on your device, it is time to know some brilliant features of Outlook.

1. Understanding the Tab and Ribbon Interface

Figure 1

The office mail has an intuitive tab-ribbon interface that you can use to execute different functions. There are set of tabs and if you click on the specific tab, a corresponding ribbon expands out below the tab. There are different functional groups in each ribbon. Check Figure1.

For example, the “Home” tab is the default tab where you will find common commands in the application. In the tab, you have Groups like – New, Delete and Respond. In the New group, you can create a new email. Respond to an email received from your client, team member or customer in the Respond group.

If you do not want a ribbon on your screen then double click on the tab and ribbon collapses. Double click again on the tab and the ribbon will reappear. In this way, you can use the tab-ribbon interface to use different commands in the Outlook.

2. Using the File Tab to Manage Account Settings

Figure 2

The File Tab is an important tab. Click it to find your Account settings, Automatic Replies, Mailbox Settings, and Rules and Alerts. You can customize your schedule and manage your response to inbound emails.

Figure 3

On the Account page click the Arrow button to go back to the default page.

3. Using the Expander button in the Functional Groups

Figure 4

You can see special expander buttons in the lower right-hand corner of some functional groups in the ribbon. For example, if you click on the expander button in the Quick Steps group, as shown in Figure 4, some additional functions related to that group are visible. 

4. Create a New Email

Click on the New Email link and an email field box pops up. You now see a different tab-ribbon interface because you are dealing with the “message” functionality. Enter the email ID of the sender; click into the text box and write the content of the mail. Click the send button and send the mail.

Figure 5

5. Set up a Calendar

If you want to schedule a meeting or appointment or notify an individual or group of people about it then click on the expander in the New Item group and box pops up. See Figure 6.

Figure 6

You can set up a Skype meeting, schedule meeting to communicate with a group of users or team members.

Figure 7

Office 365 Mail offers multiple functions in an expandable and collapsible Tab-Ribbon interface to give you an intuitive communication center on your device.