How to Unsubscribe from SharePoint? A Step By Step Guide

Managing notifications and subscriptions in SharePoint can be challenging, especially when email alerts pile up or access to a site is no longer needed. If you're wondering how to unsubscribe from SharePoint, the process involves disabling alerts, removing site access, or canceling subscriptions, depending on your specific needs.

In this guide, we'll break down the steps to stop SharePoint notifications, leave sites, or cancel a subscription effectively. Whether you're an individual user trying to manage alerts or an admin looking to declutter permissions, this article has you covered.

We’ll also address common concerns like whether unsubscribing affects your data and how to adjust notifications without fully leaving SharePoint. By the end, you’ll have clear, actionable steps to regain control over your SharePoint experience.

Let's dive in and explore the simplest ways to handle these changes while maintaining seamless workflow and organization.

How to Unsubscribe from SharePoint Notifications?

Stopping SharePoint notifications can streamline your inbox and reduce unnecessary distractions. Whether you’re dealing with frequent updates or irrelevant alerts, managing these notifications is straightforward.

Steps to Stop SharePoint Notifications:

1. Access the “Manage Alerts” Section:
2. Edit or Delete Alerts:
3. Disable Alerts in Shared Libraries:

Tips for Managing Notifications:

• Group Alerts: Instead of receiving updates for every change, set up grouped alerts for important activities.
• Use Email Filters: Even after unsubscribing, some residual notifications may occur. Use email filters to manage these.

By following these steps, you can ensure that you only receive relevant updates, keeping your workflow efficient. Adjusting these preferences doesn’t impact your ability to access the site or its data—it simply limits unnecessary communication.

How to Remove Access to a SharePoint Site?

Let’s know more about how to unsubscribe from SharePoint. If you no longer need access to a SharePoint site, you can remove it from your account by unfollowing or leaving the site entirely. These steps vary depending on whether you are a user or an admin.

Steps for Site Owners to Remove User Access:

1. Navigate to “Site Permissions”:
2. Manage Permissions:

Steps for Users to Leave a SharePoint Site:

1. Unfollow the Site:
2. Request Permission Revocation:

How to unsubscribe from SharePoint?

Cancelling a SharePoint subscription is different from unsubscribing from notifications or leaving a site. In SharePoint, subscriptions typically refer to Microsoft 365 plans or individual SharePoint site subscriptions. Here’s a guide on how to cancel or manage your SharePoint subscription.

1. Accessing the Microsoft 365 Admin Center:

• To cancel a SharePoint or Microsoft 365 subscription, you first need to access the Microsoft 365 Admin Center.
• On the left sidebar, go to “Billing” and select “Your Products.”

2. Canceling Your Subscription:

• Once you’ve found the relevant subscription, click on it to view more details.
• Look for an option to cancel or turn off recurring billing. This will stop future charges but keep your SharePoint site active until the end of the billing cycle.

3. Impact of Subscription Cancellation:

• When you cancel a subscription, SharePoint access is restricted after the billing cycle ends. You may lose access to SharePoint Online services, including sites, document storage, and collaboration tools.
• However, your data can be saved or transferred before the cancellation date. Microsoft provides tools to back up your data to ensure it’s not lost.

4. How to Cancel a Subscription Without Losing Data:

• Export Content: If you need to retain content from your SharePoint site, you can export documents, libraries, and other resources before canceling the subscription.
• Transfer Ownership: Before canceling, you may transfer site ownership to another user or admin to avoid disrupting ongoing projects or team collaborations.

5. Canceling SharePoint Trial or Subscription in Microsoft 365:

• If you're using a trial version of SharePoint through Microsoft 365, you can cancel it by simply ending the trial. If you don’t want to transition to a paid plan, you can choose to disable it or delete the SharePoint site.
• Subscription cancellation doesn’t affect your data immediately. You can still access it until the end of the trial or billing cycle, allowing time to make necessary arrangements.

Alternative Solutions to Unsubscribe from SharePoint

Unsubscribing from SharePoint doesn’t always mean you need to delete alerts or completely leave a site. There are alternative ways to adjust your experience without fully unsubscribing, giving you more flexibility and control over notifications and access.

1. Adjust Notification Preferences:

• Instead of completely unsubscribing from SharePoint email alerts, you can adjust the frequency and type of notifications you receive.
• To adjust notification settings, go to Site Settings > Manage Alerts. Here, you can fine-tune your alerts so you only get updates on specific activities or changes rather than receiving a flood of emails.
• Choose the Email Frequency to receive a daily or weekly summary instead of individual alerts.

2. Mute Notifications for Specific Documents or Libraries:

• SharePoint allows you to set alerts for specific files or libraries. If you only want to stop notifications for certain files but still stay subscribed to others, you can manage individual alerts by selecting the “Alert Me” option on specific documents or libraries and choosing to mute notifications.
• This way, you’re not overwhelmed with updates on everything, but you can still track what’s important to you.

3. Unfollow Sites or Pages:

• If you're part of multiple sites in SharePoint, unfollowing sites you no longer need helps streamline your notifications. Unfollowing a site stops it from appearing in your "Following" list and ensures you won’t receive updates unless specifically mentioned.
• You can always follow a site again later if you need to re-engage with the content.

4. Modify Permissions Instead of Unsubscribing:

• If your goal is to limit access without unsubscribing from a site, you can modify permissions instead. Site owners can adjust user permissions to reduce access to certain site areas or limit editing rights without removing users completely.
• This allows for more control over what users can see and interact with, without fully unsubscribing or revoking access.

These solutions give you the power to keep using SharePoint efficiently without the distraction of unwanted notifications. Whether it's adjusting alert preferences or modifying site access, SharePoint offers several ways to streamline your experience.

Data Safety Before Unsubscribing SharePoint

Before taking steps to cancel your subscription plan, you should aware of how to safe your data. If you are unubscribing from the current plan and wants to move your data to another tenant. Then you can use the SysTools SharePoint Migration Tool. This tool can help you to transfer your SharePoint data to another account.?

Conclusion

How to Unsubscribe from SharePoint? It is a commonly asked query nowadays. It involves managing your notifications, removing site access, or even canceling your subscription, depending on your needs. Whether you're an individual looking to reduce email clutter or an admin managing team access, SharePoint offers several ways to streamline your experience.