HOW TO UNLOCK PROJECT PORTFOLIO TEAM SUCCESS WITH ORGANIZATION CHARTS

A project portfolio requires contributions from several, sometimes hundreds, of people. Your perspective of your project portfolio team matters. Making one shift can unleash the potential of your team and their ability to contribute to the project portfolio’s success.?Organization?charts provide quick and reliable insights into who is who and the structure the organization feels it needs to achieve its strategies. They help?identify all stakeholders?across the organization that are impacted, positively or negatively, by the project portfolio’s result and the path to achieving that result while revealing reporting relationships. All of this helps properly establish the?project portfolio?and ensure its?kickoff?engages all stakeholders effectively.?

Formal organization charts are also not the best way to encourage and establish highly productive teams because they are intended to provide a specific and rather rigid hierarchy that represents only a portion of the organization’s vibrant heartbeat. Informal alliances and lines of?communication?are usually not represented.?

#empowering #teammembers

Empower each team member?to bring their best by shifting perspective and creating an informal organization chart that transforms the siloed, hierarchical, rather permanent, triangle-shaped formal organization chart into a circular visual designed to bring clarity to the person’s?role on the team?and their primary interactions for the life of the project portfolio. This structure helps the project portfolio team thrive and represents the conceptual collaborative home for the team for the duration of their involvement.?

To create the project portfolio organization chart, imagine lifting the team completely out of the formal organization chart into a neutral space, perhaps gathering them in a meadow on a warm day, to explain why they are important to the?project portfolio’s success, what their primary contributions are, and who they will be interacting with most. The project portfolio organization chart contains the answers to those questions.?

The #projectportfolio #organizationchart can take the form of an infographic with the help of a #diagramming tool, where lines depict primary communication channels instead of reporting relationships. A simple version can be a tabular visual with roles as row names and projects within the portfolio as column names. Colors can define centers of excellence, employers, or key decision-makers.?“TBD” or empty spaces illustrate the shopping list of resources still needed on the team. The result could look something like this:

There is more to a person than their #jobtitle and to whom they report. Formal organizational titles may be the same as the person’s contribution and role on the team. Where they are different from the project portfolio structure, shift from the formal to the informal titles. “VP of Marketing” definitely hints at the level of skill, subject matter expertise, and experience a team member may have; it is likely not as illuminating as “Market Researcher” or “Brand Coordinator” if that is their contribution to the team. Role names that describe the primary contribution expected of that person are the most successful. For example, “Senior Business Analyst” is definitely accurate; “Requirement Maven” or “Product Analyst” may be more revealing.?

A project portfolio organization chart does not replace the formal organization chart unless your organization chart is already in a projectized form (which may also be the model of your?Project Management Office). Team members will still have formal organizational reporting relationships and responsibilities; organizational savvy remains an essential element of the project portfolio’s?communication plan. Describing a project portfolio team outside the constraints of the formal organization chart is a powerful way to build #effectiveteams.?

About PMWorld 360 Magazine

#articles #templates #resources

?PMWorld 360 Magazine has been around since 2018. It’s been voted the top digital project management ezine from 2019 to 2023. We’ve recently launched our new project management niche?#jobboard, and while it’s relatively new, it’s already becoming one of the best niche job boards online. It’s the perfect place to post jobs for project managers, leaders, technology professionals, and other aligned roles. Here’s why.

• We offer a premium niche-specific job posting service, so your roles don’t get buried in a sea of non-relevant postings.
• Our website is easy to use, and job seekers can easily search for jobs by keyword, location, or category.
• We recently launched and are quickly becoming one of the best places to post jobs online for specific niche roles.
• We help employers and recruiting agencies to promote roles on social media.
• We offer valuable resources that are directly related to our hiring niches.
• We provide excellent customer service and are always happy to help you with your job postings.
• Our audience is your directly aligned audience.

?

When you’re looking to recruit top talent, remember to post on online boards that cater to your niche. With PMWorld 360 Magazine’s job board, employers and recruiting firms can?create an account?on our job search engine and?start posting jobs?and attracting top talent today! You’ll be sure to find the perfect candidate in no time.

Find out more about how to post jobs affordably with?PMWorld 360 Magazine’s project management job board,?where our audience is your future talent.

NEW FOR RECRUITERS!?

We're now welcoming?#recruiters?to post all?#technicaljobs, including #itjobs and #projectmanagementjobs, on our site.

NEW RESUME WRITING SERVICE FOR JOB SEEKERS!

Our highly experienced IT and Project Management writers provide #jobseekerssupport with professional #resumewriting services. Reach out to us today to get a resume that gets noticed!

Our Blog and Recruiting For Other Roles

?Also, visit our?job blog?for more information on other key business roles and what you need to know when it comes to your recruiting efforts.