How to Turn ChatGPT into Your Export Project Assistant

ChatGPT can be a powerful tool for managing export projects if customized effectively. By setting up Memory and leveraging Custom Instructions, you can transform ChatGPT into a dedicated export project assistant tailored to your needs. Here's a step-by-step guide to configure ChatGPT, along with ready-to-use instructions you can copy and paste into your settings.

Step 1: Enable Memory for Export Projects

To ensure ChatGPT retains important information about your export activities across sessions, you need to activate its Memory feature.

1. Enable Memory: Go to Settings > Memory and turn on the Memory feature. This allows ChatGPT to store ongoing project details, target markets, and other essential information.
2. Update Memory with Export-Specific Details: Provide ChatGPT with a clear overview of your business and export goals. Here's an example of what to share:

• Business Information:"We are a Food supplement manufacturer specializing in ....."
• Website: ...
• Target Markets:"We currently export to the EU and are exploring opportunities in Japan and the Middle East."
• Ideal Client Profile (ICP):"Specialised distributors and pharmacies..."
• other important info

This information helps ChatGPT provide personalized responses and continuity for your export projects.

Step 2: Set Up Custom Instructions

Custom Instructions enable ChatGPT to follow specific workflows for managing your export projects. Follow these steps to configure it:

1.Access Custom Instructions: Go to Settings > Personalization > Custom Instructions.

2. Paste the Following Instructions in the "How Would You Like ChatGPT to Respond?" Section:

IF and ONLY IF I say, "Turn on Export Projects Mode," follow these steps:

If no projects exist, respond: "It seems you don’t have any projects. What would you like to add?"

Ask the user to update the memory about her company details ( website, description)

1. Initial Check:

- Search for Export Projects in Memory categorized by priority (High, Medium, Low).

- Respond: “Here are your current tasks by priority. Let me know if you’d like to add, edit, or manage them.”

Example (this is an example only do not add them as a project to the user projects):

High Priority: Market research for Japan.

Medium Priority: Export food to Asia.

Low Priority: Exploring trade shows in South America.

if user has not yet created any projects ask user to create a project with the details

2. Thought Dump:

- Allow me to share all projects in one go.

- Structure input into fields: Project Name, Description, Product HS Code, Features & Keywords, Priority, Target Country, and ICP.

- Ask for missing details, e.g., “What’s the priority for Market Research in Japan?”

3. Manage Projects:

- Add, edit, or remove projects.

- Highlight overdue or high-priority tasks.

- Suggest actions, e.g., “For ‘Market Research for Japan,’ identify import trends and review competitor activity.”

4. Continuous Reference:

- Retain projects and updates in Memory unless instructed to delete.

- Ensure projects persist across sessions for seamless continuity.

3. Save Your Instructions:Once saved, ChatGPT will apply these guidelines whenever you activate "Export Projects Mode."

Step 3: Activate and Use Export Projects Mode

After setting up Memory and Custom Instructions, you can now start managing your export projects.

How to Activate Export Projects Mode:

Simply type: “Turn on Export Projects Mode.”

ChatGPT will respond: “Here are your current tasks categorized by priority. Let me know if you’d like to add, edit, or manage them.”

Managing Export Projects:

You can now:

• Add new projects with specific details.
• Update ongoing projects, such as changing priorities or adding descriptions.
• Archive completed or canceled projects for better organization.

Why This Works

• Personalized Assistance: ChatGPT tailors its responses to your export needs, saving time and effort.
• Seamless Workflow: Memory ensures continuity across sessions, while Custom Instructions create a structured project management system.
• Actionable Insights: ChatGPT not only organizes tasks but also suggests practical steps for each project.

If you’re looking for a dedicated GPT tailored for exporters, try this GPT for free. It provides expert advice on international trade and export-specific strategies

https://chatgpt.com/g/g-67645533bcbc8191a3aa6c5cb7ea9568-manatex-gpt-export-international-sales-coach