How to Transfer Gmail Emails to Flash Drive Efficiently?

Do you want to transfer Gmail emails to flash drive but don’t know how to? In this blog, I will explain all the possible ways to copy Gmail email to USB drive step by step. The issue of storage full or saving the data has crossed everyone’s mind and that’s why they need to have a transfer of all the emails.

Gmail is a web-based email service used by everyone in today’s date. It is used to connect with people remotely for business, proposals, and invitations purposes. However, there is a constant fear of losing your data so there comes the need to copy. There are some ways to transfer emails from Gmail to USB drive like:

• Using Google Takeout
• Gmail Download option
• Gmail Print option
• Automated Software

Important Note: Before opting for a technique to copy Gmail emails to a flash drive, first connect a USB Flash Drive to your computer. Then choose it as a preferred destination path or copy & paste emails.

Transfer Emails from Gmail to USB using Takeout

Google Takeout is a tool provided by Google for users to download their data from Google easily, and directly to their computer or Google Drive. Follow the steps given below to transfer your files to your desktop:

1. Sign in to your Google and run Google Takeout.
2. Go to create a new export.
3. Select the data that you want to include and in which format you want.
4. Click on the button next step.
5. Choose the destination you need.
6. Then select the frequency of your export.
7. Select the file type and size accordingly.
8. Then click on Create Export.
9. Login to your Gmail account and download the ZIP file.
10. Extract the downloaded ZIP and get the MBOX file.

In this way, anyone can easily transfer Gmail emails to flash drives.

Limitations of Using Google Takeout

While using google takeout it gets downloaded in large files which can take up a lot of space and slow your device. It doesn't provide features like downloading based on date or folder.?

The process of using this is very long and will consume a lot of your time. It also won't provide emails that are received after exporting the file. It also requires technical knowledge so non-technical users will face difficulties.

Transfer Gmail Emails to Flash Drive via Download Option

Gmail itself gives an option to download its email for its user. Follow the steps given below to download Gmail email in the Downloads folder.

1. Sign in to your Google account in Gmail.
2. Open the email in your Gmail that you want to download.
3. Click the 3 Dot icon from the right-side corner.
4. Choose the Download message option.
5. Get email from the Downloads folder in EML format.

Drawbacks of Download Message Option

When using the provided option of download from Gmail, you have to download every mail manually which will consume a lot of time and energy. As we are downloading the mail single-handedly it will take a lot of storage. The file format may or may not be compatible.

Copy Gmail Emails to a flash drive Using Print Option

Gmail has an inbuilt Print option that can transfer emails from Gmail to USB drive directly. You can select the USB drive as the destination path directly during the process.

1. Sign in to your Google account in Gmail.
2. Open a specific email you want to download.
3. Click on the Print icon available on the right side.
4. Choose a destination like Save As PDF.
5. Then click on the Save button and browse the destination.
6. Lastly, click Save and transfer email to the flash drive directly.

Limitations of Print Option

When downloading using the print option, you have to save every email individually. It will also change the format of the email as it gets downloaded in PDF format. Also, it's time consuming to do so. You can also lose information like timestamp, sender address etc.

Transfer Gmail Emails to Flash Drive with Software

SysTools Gmail Backup Software is used to back up all the Gmail in your flash drive with advanced features like delete after download, incremental backup, different formats and languages, filters, etc. This is an excellent software to save Gmail emails to flash drive for Windows and Mac OS editions.

Also, remember to make an app password before signing in here because it needs an app password rather than a regular password.

1. Download, install, and run the SysTools Software.
2. Provide the Gmail login credentials.
3. Select a saving option from PST, PDF, MBOX, EML, MSG, VCF, ICS, etc.
4. Then, choose Gmail items to transfer i.e. Emails, Calendars, Contacts, and Documents.
5. Set the connected flash drive as the destination path and click Browse.
6. Enable advanced settings if required and press the Start button.
7. Transferring Gmail emails to flash drive, please wait.
8. After completion, get the resultant data from the flash drive.

Why Choose Software Instead of Manual Methods?

• You can copy Gmail email to a USB drive in bulk without size limitations.
• Transfer Gmail emails to flash drives in PST, PDF, MBOX, EML, MSG, VCF, and ICS.
• Enable filter to transfer emails within a date range or select required folders.
• Incremental transfer means after downloading the emails, the newly added emails will be downloaded.
• It can delete all the emails after copying them from Gmail to USB drive.

Conclusion

To conclude this blog, I have given all the easy ways to transfer Gmail emails to flash drives for saving your storage, migrating data, or saving your important data. It is helpful for the user based on the future side. I have mentioned 3 manual and 1 automatic solution for your reference.