How a Top VA Coach Plans for Success

Earlier this year, I had the pleasure of sitting down with Amanda Johnson, one of the most respected voices in the Virtual Assistant (VA) industry. Amanda is a VA coach, mentor, and trainer with a remarkable story and an incredible ability to empower others to achieve their best.

When leaders in their field share how they stay organised and focused, it’s always inspiring. Amanda Johnson, a highly respected Virtual Assistant (VA) coach, mentor, and trainer, has been using the MY PA Planner since 2020 to stay strategic, organised, and aligned with her business goals. Her story offers valuable insights into the power of planning for success.

A Leader in the VA Industry

Amanda Johnson’s career is nothing short of remarkable. With a 23-year background as a Royal Navy Logistics Officer, Amanda transitioned her expertise into building and mentoring the VA community. She leads the Virtual Assistant Training Academy?, serves as an Advisory Board Member for the Society of Virtual Assistants, The PA Show Advisory Board and organises the UK VA Conference. Known for her honest, no-nonsense advice, Amanda empowers Virtual Assistants to create meaningful and successful businesses.

Why Planning Matters to Amanda

As someone who values structure and clarity, Amanda first purchased the MY PA Planner in 2020. She quickly found it to be an ideal fit for her planning style and business needs.

“I’m a bit of a control freak and love planning on paper. MY PA lets me step back and focus on the bigger picture, not just daily tasks,” Amanda shared during a recent conversation.

For Amanda, planning isn’t just about managing daily to-dos—it’s about staying aligned with long-term goals and maintaining clarity in a busy schedule.

How MY PA Supports Amanda’s Success

Amanda uses MY PA for both personal and professional planning. Its flexibility makes it an indispensable tool for everything from tracking events to capturing creative ideas for social media.

“The planner allows me to review the previous year, set priorities for the future, and stay aligned with my vision. It’s a fantastic tool for reflecting, planning, and making time for myself,” Amanda explained.

For VAs and business owners, Amanda highlighted some features that stand out:

• Annual, monthly, and daily goal-setting templates for clarity and focus.
• Social media and project planning pages to track key themes and awareness days.
• Idea Vaults to capture and revisit creative concepts.
• Connections lists to track Discovery Calls and 1:2:1 meetings with clients.

A Routine That Drives Growth

Each week, Amanda reviews her progress, captures new ideas, and ensures her plans align with her long-term goals. From monitoring KPIs and social media growth to tracking renewal dates for business software, MY PA helps her keep her business structured and forward-focused.

Her advice to other VAs and entrepreneurs is simple: “A physical planner keeps things simple. Having my thoughts and goals in one place allows me to cross-reference easily and stay organised without relying solely on technology.”

Planning for the Bigger Picture

Amanda keeps each year’s MY PA Planner as a record of her business journey. By reflecting on past years, she gains perspective and adapts her strategies for growth.

“My favourite part is the ability to review past years and see how far I’ve come. I can take MY PA anywhere and stay focused on the big picture,” she said.

Lessons from a Leader

Amanda’s success with MY PA Planner reflects a larger truth about effective planning: it’s not just about ticking off tasks—it’s about creating focus, building resilience, and staying adaptable in the face of challenges.

Her story is a reminder that the tools we choose can have a profound impact on how we work, plan, and grow.

Here's to Improved planning and crushing our goals in 2025

Here’s to planning your best year yet! To learn more about Amanda and her business, you can visit Amanda's website here. If you’d like to see how MY PA Planner can transform your business and life, download a free PDF today.

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