How to Export Emails from Roundcube to Gmail? Manual and Professional Methods!

Have you been using Roundcube webmail for so long and for some reason, decided to export emails from Roundcube to your Gmail account?

Looking for a way to export full data from your Roundcube webmail to Gmail without loss or alteration?

If yes, this article is very good for you.

Here, we will cover all the topics like why and how to import Roundcube into Gmail account in detail. So, keep reading the post.

Why Do Users Need to Migrate Roundcube to Gmail? Common Reasons

There are many reasons why some users need to export emails from Roundcube to Gmail account. Some common reasons include:

• Better Integration: The Gmail app offers more robust integration with Gmail tools like Google Drive, Google Calendar, and more.
• Advanced Features: Gmail offers so many advanced and powerful features like enhanced spam filtering, advanced search, and more.
• User-Friendly Interface: Many users prefer Gmail due to its simple graphical interface over Roundcube.
• Storage: Gmail provides generous free storage for email communication that attracts users to switch from Gmail to Roundcube webmail.
• Superior Spam Protection: A robust Gmail email service spam filtering system can effectively identify and block unwanted emails, making inbox management easier compared to Roundcube webmail.

Alternatively, users might need to export emails from Roundcube to Gmail for any personal or professional work.

How to Export Emails from Roundcube to Gmail? Common Methods

It is possible to migrate data from Roundcube to Gmail manually as well as using professional software. The manual procedure is very lengthy and the professional method overcomes all the limitations of the manual method.

In the content below, we are going to explain both methods with their steps. First, check both methods thoroughly and decide which method to choose.

Firstly, Ensure You Have the Following

• Roundcube Access: Ensure that you have the ability to access your Roundcube account via your webmail.
• Gmail Account: A functioning Gmail email account is ready for receiving the email messages with enough storage.
• IMAP Settings: IMAP should be enables in both Roundcube and Gmail email account. IMAP allows you to sync emails between different serves and email services.

Method 1: Manually Import Roundcube to Gmail

Follow the below steps properly to manually export Roundcube webmail data to Gmail.

Step 1: Enable IMAP in Your Gmail Account

• Open any web browser and login to your Gmail email account.
• Click on Gear Icon and choose the option See All Settings.
• Navigate to Forwarding and POP/IMAP tab.
• Under IMAP access, ensure that the IMAP is enabled.
• Click the Save Changes if you have made any changes.

Step 2: Set Up Your Roundcube Account in Any Email Client

Now, you have to connect your Roundcube webmail account to an email client which supports IMAP such as Thunderbird, Outlook, etc.

For example, if we have Thunderbird app (free email client), we have to follow the below steps.

• Open Thunderbird account, go to the File menu, choose New, and select Existing Mail Account option.
• Enter your Roundcube webmail email settings such as Your Name, Email Address, and Password.
• Enter Server settings such as Incoming Server: Select IMAP, Server Hostname: Enter the IMAP server address for your Roundcube email provider (e.g., imap.yourdomain.com), Outgoing Server (SMTP): Enter the SMTP server address (e.g., smtp.yourdomain.com).
• Now, finish the setup process after entering all the correct details by clicking Done button.

Step 3: Set Up Your Gmail Account in the Email Client

Now, in the same account, you have to add your Gmail email account.

• Open your Thunderbird app again, go to the File menu, new, and choose Existing Mail Account.
• Enter your Gmail information such as Name, Email Address, and Password.
• Enter the server settings such as Incoming Server: IMAP (imap.gmail.com), Outgoing Server: SMTP (smtp.gmail.com).
• Always make sure that the port numbers are correct that is (IMAP uses port 993, SMTP uses port 465 or 587).
• Click the done button after entering all the information to finish the setup process.

Step 4: Transfer Emails from Roundcube to Gmail

Once both accounts are setup in your email client, start exporting emails from Roundcube to Gmail account.

• Open your Roundcube folders in your Thunderbird (or any email client you have used) and select the emails you need to export.
• After selecting the emails, drag and drop them into corresponding folder under your Gmail email account.

Note: If you need to transferring a large number of emails, you can select the multiple emails by holding down Ctrl (Windows) while clicking.

• Now, the Thunderbird will start syncing your emails from Roundcube to Gmail account. Depending on the number of selected emails, this process will take time. Once the process is completed, you will see your Roundcube emails in your Gmail account.

Advantages of Manual Method

• Completely free to export emails from Roundcube to Gmail.
• If you are a technical expert, this process is not difficult for you.

Limitations of Manual Method

• Required an email client installation
• Technical expertise required
• Very lengthy and time-consuming process

Method 2: Professionally Migrate Roundcube to Gmail Account

As you can see the manual process is lengthy and contains several limitations. You can avoid them by using professional software like 4n6 Email Backup Software. This app is designed in such a way that any kind of user can easily use the tool without facing any problem. With this software, it is possible to export emails, contacts, calendars, and other data from Roundcube at once without facing any kind of issues. This powerful software has a very simple graphical user interface and export emails from Roundcube to Gmail in some simple clicks.

Step-by-Step Procedure

• Download 4n6 Roundcube to Gmail software and install it properly.
• Run the app and click the Open tab to begin the process.
• Here, choose Add Account option and enter the correct login details of your Roundcube webmail account. This software will auto load the IMAP details. Then, click the Add button.
• The app starts loading your Roundcube webmail data and you can see all the folders on the left panel.
• Now, click the Export tab and choose Gmail as saving.
• Check all folders on the left panel, enter the correct login details of your Gmail account and click the Save button.

That’s it. The app starts exporting emails from Roundcube to Gmail account. This migration process will take only a few moments.

Advantages of Using Roundcube to Gmail Software

• With this app, you can export emails, contacts, calendars, and other data from Roundcube to Gmail easily.
• The application supports to migrate Roundcube email to Gmail including attachments and email header.
• You can preview the complete data of your Roundcube webmail account before the migration process.
• No need to install any supportive application to export emails from Roundcube to Gmail account.
• With this program, you can easily bulk export multiple emails from Roundcube webmail at once.
• If you need to migrate selective folder data to Gmail, it is also possible with this powerful software.

Your Questions, Answered

Q: Is it possible to export emails from Roundcube to another account rather than on Gmail?

A: Yes, the recommended third-party software allows you to export Roundcube webmail data to multiple file formats and email services such as PST, PDF, MBOX, Gmail, Office 365 (Microsoft 365), Yahoo, etc.

Q2: How can I extract email addresses from my Roundcube webmail account?

A: With the help of Roundcube to Gmail software, you can easily extract all email addresses from your Roundcube webmail account.

Q3: What are the common limitations of manually exporting emails from Roundcube to Gmail?

A: Manual procedure contains several limitations like:

• If you have a large number of emails, the manual procedure will take a lot of time.
• Manual procedure will not retain the same folder structure.
• Attachments may be very difficult to move from Roundcube to Gmail manually.
• If you don’t want any kind of these limitations, use professional software.

Final Words

Nowadays, exporting emails from one platform to another has become very common for users who have decided to switch platforms. But exporting data is no longer a difficult task now because of the popular methods introduced. In today’s content, we have covered the topic of how to export email from Roundcube to Gmail and explained both manual and professional methods. If you only have a few emails, you can use the manual process but you need to follow a lot of steps. For large amounts of data or full switching, it is recommended to use only a professional application.

Thanks for reading….