How to Convert Multiple MSG Files to PDF At Once? Top 3 Methods

Need to convert multiple MSG to PDF files in batch? Looking for the reliable methods that can convert your MSG files without losing and altering any information?

Is yes, you’re reading the right article. In this post, we are going to capture the question “how to convert multiple MSG files to PDF”. Here, we’ll explore both manual and professional methods that can help you save MSG as a PDF whether you’re converting multiple files or just a few, depending on the method you choose.

Why Users Want to Convert MSG Files to PDF?

Before explaining the methods, we would like to mention some common reasons why users need to export MSG to a PDF file.

• Universal Accessibility: PDF files are the popular and universal file format. You can open the PDF file on almost all devices and operating systems. On the other hand, MSG files require MS Outlook to open them.
• Archiving: PDF is a widely used file format for long-term storage. By converting multiple MSG files to PDF format, users can easily create a secure and easily accessible record of important emails.
• Sharing and Printing: PDF files are really easy to share via email, cloud services, or physical print. Converting MSG files into PDF format allows users to send the entire email threads along with attachments in a format which ensures that recipients can view and print them without the need of any supportive program.
• Increased the Security: You can password protect your PDF files to avoid access by unauthorized users and increase the security of your file.
• Professional Presentation: Converting MSG emails to PDF makes them look more professional and can help you present email correspondence in legal or business environments where clarity, professionalism, and consistency are required.

Like these, there are many reasons like Cross-platform Compatibility, Searchable Text and others for which users need to export MSG files in PDF format.

How to Convert Multiple MSG Files to PDF Format?

There are many ways available that can help you convert MSG to PDF format. Some common methods are:

• Method 1: Using a Dedicated MSG to PDF Converter
• Method 2: Using Microsoft Outlook and Print to PDF Option
• Method 3: Using Online Software

You can choose and use any of the methods that can meet your requirements. In the content below, we are going to explain all these methods in detail. So, learn about the methods and their steps before choosing them.

Method 1: Using a Dedicated MSG to PDF Converter

On the internet, several third-party MSG to PDF converters are available that can convert your MSG files to PDF format. Among them, 4n6 MSG Converter is highly recommended and trusted by individuals and professional users. This software is developed to make this conversion easy and effortless. With this application, it is possible to convert multiple MSG files to PDF at once without wasting time and making a lot of effort.

Step-by-Step Process

• Step 1: Download the program on your Windows computer and install it properly.
• Step 2: After the installation, run the application, and click the Open to begin process.
• Step 3: Here, you will get the two options such as Choose Files or Choose Folders to load your MSG files.
• Step 4: This solution will instantly load all the selected files or folders on the left panel of software screen.
• Step 5: Click on the loaded MSG files and preview their content, headers, and other data.
• Step 6: Now, go to the Export button, check all or selective MSG files on the left panel, and choose PDF as the saving option from the given list.
• Step 7: You can choose the location where you need to get the output and click the Save button.

When you click Save, the application starts converting MSG files into PDF format. This MSG to PDF batch conversion will take only some moments. Please wait until you get the completion message.

Pros of Using Dedicated Software

• Supports to bulk convert multiple MSG files to PDF at once.
• You can view all your MSG files without Outlook installation.
• You can also selectively convert MSG files to PDF format.
• User-friendly and complete free from any kind of risk.
• Supports unlimited conversion of MSG files with 100% accuracy.
• Ability to convert MSG email to PDF including attachments and headers.
• Supports all the versions of Windows Operating system.
• No need to install Outlook application to perform the conversion.

Limitations

There are no such limitations imposed on the instrument. Only a demo version has limitations to converting 10 MSG files to PDF format. If you urge it in licensed edition, you can accurately and preciously convert unlimited MSG files to PDF without losing any piece of data.

Method 2: Using Microsoft Outlook and Print to PDF Option

If you don’t want to use any third-party software, you can manually convert MSG files to PDF by rely on Microsoft Outlook itself. MS Outlook application allows you to print an email to PDF format and you can automate this process using the macros. Here is how you can do it:

Steps to Use Outlook:

• Step 1: Ensure that you have a virtual PDF printer installed on your computer system such as, Microsoft Print to PDF, Adobe PDF, and more.
• Step 2: Now, drag and drop your MSG files into the Outlook application or open them directly if you are using the Outlook folder that stores them.
• Step 3: Open your first MSG file that you need to convert into PDF, go to the File menu, choose Print, and select the PDF Printer from the list.
• Step 4: You can also use a VBA (Visual Basic for Applications) to automate this conversion process for batch conversion. This script would loop through a folder of Outlook MSG files, opening them, and send them to the PDF printer.
• Step 5: Once all done, the MSG files will automatically printed to PDF format and you can save them in a desired folder.

Pros of the Method

• With the help of VBA scripting, you can easily fine-tune the conversion process.
• The method depends on the Outlook's built-in capabilities only, no additional application is required.

Cons of the Method

• The method requires technical expertise to do this task accurately.
• This process is lengthy to convert multiple MSG files into PDF format.
• Outlook installation and PDF Printer is required for the conversion.

Method 3: Using Online Software

If you want a very simple method that doesn’t even require installation, then we recommend using an online program. There are so many online programs available that allow you to convert MSG to PDF format. To use them, you need to follow the steps below.

• Step 1: Firstly, go to any trusted and safe online MSG to PDF conversion website.
• Step 2: Now, you will see a option choose files or upload files. Click on it and upload your MSG file. (Some online software also allows you to drag and drop the file for conversion.)
• Step 3: Once you load your MSG file, the app will quickly convert into PDF format, Finally, download the file.

Pros of Online Software

• Doesn’t require the installation.
• Best method to convert one or two files.

Cons of Using Online Software

• You may lose the privacy of your MSG file because you have to upload the file to their server.
• It will ask you for money after converting one of the two files for free.
• File size limitations.

Common FAQs

Q1: What is an MSG file?

MSG file is a email file format created by MS Outlook application. This file stored the individual message along with their metadata properties.

Q2: How can I convert MSG files to PDF with message headers?

If you need to convert MSG emails to PDF including email headers, you should use the professional MSG to PDF Converter.

Q3: Is it possible to convert MSG files to PDF without losing attachments?

If you want the complete and accurate conversion, use the professional third-party software. It will help you to save MSG files as PDF with attachments.

Q4: Are there any file size limitations imposed on converting multiple MSG files to PDF?

Some online software has file size limitations usually around 50 MB per file or less depending on the software.

Q5: Will the formatting of my files preserves when converting MSG to PDF?

Yes, suggested third-party software maintains the formatting during the conversion process. You will get the 100% accurate and safe result in a few simple clicks.

Final Words

Converting MSG files to PDF is not a difficult task, but choosing the right method is one. In today’s article, we have covered how to convert multiple MSG files to PDF topic in detail and provided the top 3 ways. All methods are good in their own right. You should go with the method that meets your needs.

Thanks for reading the article.

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