How to Thrive with Hybrid Work

Greetings and welcome back to the third installment of our newsletter! Your continued readership and valuable feedback are immensely appreciated, driving our dedication to providing content that enhances your insights into the dynamic workplace landscape.?

In this latest edition, we expand on the intriguing insights shared in our second release, delving deeper into capacity planning, and tackling the challenge of ghost meeting room bookings. Recognizing the constant evolution of the workplace, we've curated this edition to be even more informative and impactful, helping you stay ahead of these changes.?

Thank you for being an integral part of our community. We eagerly anticipate hearing your thoughts on this new edition.?

Featured Article - Effective Capacity Planning for Global Capacity Centres (GCCs): Your Guide?

In today’s ever-evolving work landscape, efficient capacity planning is more crucial than ever. But for many CRE teams, knowing where to begin can be a daunting task.???

This guide will help you ace Capacity planning for Hybrid Workplaces and unlock effective space optimization, collaboration, and cost-savings for your workplace.?

?Benefits of Capacity Planning for GCCs?

• Know the winning hacks to plan your office space for hybrid work arrangements?
• Efficiently allocate seats to departments, teams, and employees???
• Analyze occupancy patterns, zones, and amenities to fine-tune your hybrid work strategy?

What’s Inside the Capacity Planning Guide?

• Understanding Effective Space Planning and Management?
• Benefits of Effective Space Planning and Management for GCCs and IT Companies?
• Various Scenarios in Space/ Capacity Planning?
• Scenario Building and What-if Scenarios?
• Space Insights and Metrics to Track?

Take the first step toward workspace efficiency, collaboration, and substantial cost savings. Download the guide to ace Capacity planning for Hybrid Workplaces.

Industry Insights - Farewell Ghost Meetings: Unleash Rapid Returns & Savings?

A "Ghost Meeting" is an unfortunate scenario where a planned meeting is left unattended, resulting in the wastage of a valuable workspace resource.?

This familiar professional challenge happens when booked meeting rooms go unused due to unforeseen circumstances. If forgotten to be canceled, these empty rooms create a hindrance for colleagues in need of space. The problem escalates with recurring meetings, as commitments are consistently overlooked.?

Exploring The Hidden Cost of Ghost Meetings?

When companies seek to enhance workplace efficiency, they often concentrate on factors like employee attendance and space utilization. Yet, there's a less conspicuous expense associated with ghost meetings that tend to escape notice due to limited accessible data. While these costs may seem negligible at first, allow us to elucidate how the cumulative impact of ghost meetings can significantly affect your budgets.?

Studies reveal that ghost meetings squander approximately 30 hours of meeting room time per room each month. Considering the average meeting room size is around 150 sq. ft., this translates to an annual loss of about $40,383 for a 1,000-person office. In India, where office rents average about Rs. 95 per sq. ft. per month, the annual loss due to ghost meetings is approximately Rs. ?12 lakh (?1.2 million).?

Calculate your organization’s annual ghost meeting losses now. Try our Ghost Meeting Room Wastage & Payback Calculator - https://dbspazio.io/ghost-meeting-room-wastage-payback-calculator/??

How to Put an End to Ghost Meetings?

1. Enforce Check-In within Buffer Time?

2. Automate Meeting Cancellation??

3. Analyse Ghost Meeting Data and Reclaim Time?

Read the full article to know more about how to Unleash Rapid Returns and savings by putting an end to ghost meetings?

?

Customer Spotlight - Success Stories from DB Spazio Users?

In this edition of our Newsletter, we wanted to share a success story of How Tata Communications Revived its Occupancy with a Safer Return to Work

The Challenge ?

Ensure a healthy, safe, and technology-led return to work for its 6000+ employees.??

As the pandemic eased, TCL aimed to eliminate return-to-work stigma for employees in eight cities across 10 buildings and 35 floors. Challenges included integrating a desk booking system with their existing tech stack and ensuring a secure integration to maintain robust security and prevent data vulnerabilities.?

The Solution?

In the quest for a "return to work" strategy, the technology giant sought a partner to seamlessly integrate with its infrastructure and workflows. Despite evaluating global providers, none met TCL's requirements satisfactorily. DB Spazio stood out for its flexibility and adaptability, securing its position as the ideal platform.?

Key Solution Areas

• Making desk booking safer than ever and building a COVID-safe work environment with 3D Layouts?
• Leveraging custom dashboards to monitor occupancy and achieve overall workflow efficacy?
• Cutting-edge data security measures to uphold global standards and integrate the systems by complying with the requirements of the IT team at TCL

Read the full case study

Outcomes?

The tech giant successfully achieved its mission of implementing a “Safer return to work” strategy by leveraging cutting-edge technology to create a safe and welcoming workplace for its employees. This massive transformation yielded significant results, including the following noticeable outcomes:?

• A successful return to work, increasing occupancy levels from 0% to a peak of 49% within 2 months?
• The auto-cancellation feature allowed TCL to reclaim 12% of occupancy capacity, optimizing space utilization?
• With an average buffer time of only 13 minutes from seat booking to occupation, employees experienced a seamless desk booking process?

TCL is currently working with DB Spazio team to add more locations globally to implement its solution.?

Product Showcase -?DB Spazio's Smart Meeting Room Management Tool?

• ?Book Meeting Rooms easily with interactive 3D layouts?
• Confirm location-based occupancy in real time with in-app check-in functionality. No hardware needed?
• Enforced Check-In within Buffer Time. Automated Meeting Cancellation in case of no-occupancy?
• Reclaim unused time with ghost booking cancellation, ensuring efficient space utilization?
• Significant Space Cost Savings & Quick RoI?
• Cultivate a culture of Punctuality and Resource Respect?

Know more about DB Spazio's Smart Meeting Room Solution

At DB Spazio, we are passionate about empowering organizations to embrace the future of work. Together, let's create a hybrid workplace that fosters collaboration, inspires innovation, and drives success.?

Don't miss out on the latest updates, expert advice, and industry insights. Subscribe to our newsletter and unlock the full potential of DB Spazio's Hybrid Workplace Experience Platform.?

Wishing you a productive and rewarding hybrid work experience!?

About Us
 
DB Spazio is a comprehensive platform for organizations looking to 
embrace the hybrid workplace model. Our platform offers best-in-class 
employee comfort & convenience as well as an efficient workplace 
management to optimize real-estate costs and manage your 
sustainability goals. 

With our unified mobile, web, & kiosk interface, in-built workplace 
services, and AI-enabled tools, your employees will have the resources 
they need to work collaboratively. 

To know more about us visit – dbspazio.io