How To Stop Writing Average Emails: 10 Feisty Tips

Well, it’s true, you never get a second chance to make a first impression and the adage that first impressions matter still holds true in the world of emails.

Misspelt words, chunky text, formatting errors…you’ll lose interest like this.

Here are 10 tips to help you write better engaging emails

1. Clear Subject Line

2 primary points of a subject line are?

-What the email is about?

-The action needed

It helps keep the focus on the concern by keeping things simple and clear. This also helps you find emails easily when searching.?

1. Hello/ Bye. Address The Recipient

Although emails need to be to the point, make sure you always address the recipient, otherwise, it shows that you have no time for them and don’t care. Be sincere but simple.?

The top three ways to address:?

• Hello (name)
• Good morning (name)
• Good evening (name)

The top three ways to say goodbye:

• Best
• Thank you
• Onwards

1. Customise Your Signature To Amplify Your Business

Have a customized signature that must include:

• Full name
• Title
• Contact number
• Company logo linked to the website
• Social media links

If you were mentioned in third-party publications, wrote a book or were featured on a reputable media channel, you can also mention that in your signature.

1. Write Short Paragraphs

How do you feel when you receive a long one-paragraph email? Confusing right??

Use shorter paragraphs of 1-2 lines as it allows the reader to get your message quickly and clearly.?

1. Don’t Let Your Emotions Come In Between

Stay away from writing emails when you feel stressed or under pressure or even when you are elated or excited.?

If there needs to be an urgent response, take a 10-second breather or drink a glass of water or go for a short walk. It’ll help clear your mind and then start with it.?

For important emails- sleep on it. Write it and then leave it for some time and then when you read it again you’ll most likely change something to make the message clearer.

#What I personally do is send the email to myself first- when I see it as a reader, I get an idea of what needs to be changed.

1. Avoid Sending Emails Or Responses On The Weekend Off Or During Holidays

Unless it’s a part of your job, avoid it as it might show that

• You are desperate or nervous
• You are a workaholic (Pairing it with lack of focus)
• You’re always available (Which might not work for you always)

1. Know Your Time Zones

It reflects that you understand and care for their time as well. Also, it helps you avoid silly mistakes such as addressing as ‘Good Morning’ while there it might be evening.

1. Add The Recipient’s Address Last

You don’t want to, even accidentally, send an incomplete or improper email.

1. Talk To The Reader

It is after all a conversation that you are trying to build with the recipient. Always speak directly to the recipient and keep as many “I”s out as possible.?

1. Words Carry Meanings- Conscious And Subconscious

Stay away from using terms like “I can’t” or “My company wishes it could” or “If only I could."

Negative talk can harm your overall positive messaging. And the more someone hears these things, the more it will become a habit.?

Replace the can't with the cans and psychologically produce a more positive conversation.?

These 10 quick tips will help your email stand out among the noise, simplifying and clarifying your messages. Did we miss any important tips? Feel free to share.

?