Scope creep is when a project starts growing randomly, way beyond its original scope and delimitations. Such scenario usually pops up when there are changes in the protect requirements, a shoddy project management or legal and contractual illiteracy of the management committee.
In other words, it is when a project turns into a never-ending saga with more tasks/activities than originally contemplated, leading to delays, budget blowouts and general dissatisfaction.
In order to shield the project and maintain a healthy and relationship with the client without the havoc of scope creep, a solid contract is needed; here are some tips to tame the scope creep beast:
- Clearly Define the Scope of Work: the first step in avoiding the scope creep is to have a crystal clear understanding of what the project entails, describe it, detail it define goals and deliverables. Setting these boundaries will keep the project from spiraling out of control.
- Include Deadlines and Milestones: To give a clear sense of when things should be completed, preventing a party or the parties from veering off into the Bermuda Triangle of project doom.
- Set a Clear Budget: A clear budget is a safety net that prevents project from drowning into the financial abyss. By setting financial boundaries, you will be able to control your cash flow estimates.
- Include a Process For Change Management: Changes are bound to occur; this is the nature of this universe. To ensure the inclusion of a clear, defined rules and processes in place for handling these prospected changes, describing the means of submitting, reviewing and approving those changes.
- Have a Method for Regular Progress follow-ups: Follow-ups are like pit-stops in formula 1 race. They ensure you are zooming towards the finish line. Such regular process, should be communicated to all stakeholders, in a timely manner. No scope creep can survive the power of communication.
- Clearly State the Consequences of Scope Creep: Lay down the law and make it clear what will happen if scope creep rears its ugly head. Let everyone know that if things start getting muddy, there will be a contract to answer to and abide with its stipulations. This would hinder scope creep from occurring and would keep all involved on the same page.
- Make sure All Parties Understand and Agree to the Contract Terms: Confirm that the parties to the contract understand and agree to the contract terms before embarking on the project.
- Include Damages for Delays: Delays are the fierce enemy of progress. Setting damages to keep everyone accountable and motivated to stay on track, lest your trusty project ship blow to the winds.
