How Solar Software Reduces Costs and Repeat Site Visits

To ensure the growth and success of your solar energy business, it is crucial to have clear, connected, and efficient processes in place. Unfortunately, many software tools currently available in the market fail to fulfill these requirements. Are disconnected, office-based platforms leaving you and your team with more questions than answers regarding your solar installations?

Solar Operations Challenges

Disconnected Tools Result in Inconsistent Data

One of the major struggles for #solar businesses is the lack of integration in their software stack. This leads to inconsistencies, outdated information, and overall unreliability of important data and documents. If you do manage to achieve some level of consistency among your tools, is it because of automated processes or because someone on your team is spending valuable time manually maintaining data in multiple tools?

Software is Designed for Office Use, Not Field Services

Most business management software tools are optimized for office teams and their specific workflows, neglecting the unique requirements of field services. Are you and your team feeling restricted by the design, access controls, templates, and pricing plans of your current software stack? Can you easily access or update critical client and installation data while working on-site? Do your tools work seamlessly on mobile devices even without a reliable network connection in the field?

Project Status is Unclear or Outdated

Whether you have a disconnected software stack or rely on manual updates from team members, it is common for solar teams to experience delays while waiting for information to travel between sales, installation, service, and office teams. Do you have fail-safe measures in place to ensure data collection and smooth handoffs? Do team members receive automated alerts when projects transition to new phases?

Missed Steps Create Project Delays

Solar installation projects involve numerous intricate components, such as obtaining permits and collecting the necessary data and documents. Missing any of these steps can lead to significant project delays and the need for additional site visits. Do your current platforms ensure that all required steps are completed, either through mandatory fields or checklist processes? Are you spending unnecessary time communicating back and forth with subcontractors and installation partners to explain your best practices and ensure compliance?

These are just a few of the challenges faced by solar teams in terms of software and operations. Although some may seem minor or isolated, the cumulative impact of these inefficiencies can be costly. So, how can solar-specific software help reduce costs and eliminate the need for repeat visits?

Introducing Scoop: Streamlining Solar Operations with Purpose-Built Software

Scoop is a leading solar project management software designed specifically for the renewables industry. By consolidating data, documents, and workflows, it enhances agility and efficiency for solar companies on a growth trajectory. Scoop facilitates scheduling and dispatching of technicians, tracks project progress, and empowers field workers to access their assignments through a mobile app, thereby improving time management.

Real-Time Project Tracking

In order to?stop wasting time on manual solar project tracking, you need a real-time, connected, and automated system – one that ties together project information across your organization. This type of system allows you to quickly view high-level updates as well as double-click and see additional and specific project details.

Scoop’s project dashboard makes it easy to access reliable project status and schedules across the entire project pipeline, from sales and site survey, to design, proposal, and installation. Unlike generic office-based project management tools that rely on you to feed in data from multiple sources, Scoop’s Project Tracker Live is directly linked to the underlying phases and work activities of your projects – meaning it is always up-to-date, automatically and effortlessly.

Automated Project Handoffs

As project phases change, so might the responsibility of team lead. To avoid confusion and delays among your team, your solar software should be able to alert key stakeholders such as your project manager, subcontractors, or finance team to indicate a change in project status.

Within the Scoop platform, your team can create Auto Actions? to do just that. Automatically assign tasks to specific users when a project phase has started or finished. With automated email notifications and assigned due dates, you can ensure transparency and eliminate repeat truck visits.?

Connected Solar Operations

As previously mentioned, disconnected systems often mean that important data is inconsistent, outdated, and therefore unreliable. However, this does not mean that you must eliminate your other tools in place of a?mythical “all-in-one” system. In fact, several tools that specialize in their unique functions can be an advantage to your team – as long as they are connected.?

Scoop ensures this connection and collaboration between tools with GLOO? – a turnkey integration service. GLOO provides your company with consistent and streamlined information as well as two-way integrations that feed data, documents, and workflows back and forth between software tools.?

Unlocked Collaboration with Unlimited Users

Any growing company will understand the burden of user-based software subscriptions. As your teams grow, so do the costs and at some point, it may make sense to limit the number of users. Unfortunately, this can completely disrupt your workflows and collaboration across your organization.?

Scoop’s intelligent access controls and unlimited storage and user accounts mean that you can have collaboration across your entire organization – from sales to installation and service, and across project admins, coordinators, field crews, and frontline staff – while still controlling which teams have access to what data.?

With Scoop, you can streamline your day-to-day operations, both internally and externally, while reducing costs and eliminating the need for repeat site visits. Check out these resources for next steps:

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