3 Ways How to Send an Encrypted PDF Document

The digital landscape has opened opportunities for data breach and compromise, making it a constant concern for everyone. Many of you search for how to send an encrypted PDF document to prevent the risk of unauthorized access and threats. It is a crucial yet effective step for protecting the document when sharing the PDF via Gmail or other email clients. The encryption security on PDF helps lock the content, reducing the chances of data modification or exposure. Reading this guide may help you to learn the best encryption techniques for sending valuable PDFs securely. So, let’s dive into it.?

What is PDF Encryption and Its Purpose?

PDF encryption is a kind of security that includes strong password protection or support for advanced encryption. It is mainly utilized to control unauthorized access such as content copying, misuse, editing, printing, and adding comments. Moreover, this security helps to preserve the document's integrity and authenticity. In this way, you can send the secured PDF while ensuring peace of mind.?

Here are the common modes of PDF encryption:

• PDF Document Password: If the document is encrypted with a password, it requires the correct passkey to open, view, and access the PDF file. Moreover, users with legitimate passwords can view the content, preventing the risk of data misuse.?

• PDF Encryption Algorithms: PDFs support the encryption algorithms to shield the valuable document. Mainly, there are two major types of PDF encryption i.e. AES 128 and 256 to ensure data security and protection.?

Overall, these are the basic to advanced PDF encryption, allowing users to keep confidential information away from data breaches. Here are the key benefits of sharing the encrypted PDFs:

• Improve Document Confidentiality: Sending encrypted documents ensures data protection and integrity. In this way, you can transmit the information without any fear of data tampering.?
• Stop Data Misuse: Encrypted PDFs are protected with strong algorithms that prevent the misuse and unauthorized use of confidential information. With this, the document creator can pass the information only to legitimate users.?

• Protect Sensitive Documents: The major purpose of PDF encryption is to secure privileged documents like financial records, business secrets, legal contracts, and other necessary information with ease.?

In summary, encrypted PDFs ensure document protection, data security, and preserve originality. Now, if you’re searching for “how can I send a document encrypted” then, move down to learn the best techniques.?

How to Send an Encrypted PDF - 3 Best Methods?

Document encryption is a game-changing solution for securing highly confidential information from online or digital threats. It helps to keep the data private, making it easier to send only with the authorized user. In the following section, we will highlight the free to advanced tools for encrypting the PDF document. Here are the methods for how to send an encrypted PDF file:

1. Online PDF Protecting Tools - Free & Quick Solutions?

2. Acrobat Software - Encrypt the PDF Content?

3. SysTools PDF Protector to Send PDFs Securely?

Now, let’s closely walk through these methods one after another.?

How to Share Locked PDF Using Online Platforms?

Imagine this: if your sensitive documents fall into the wrong hands, it can be a jeopardized situation. These days, sending PDFs via Gmail or other emails doesn’t remain secure. Moreover, malicious activities like phishing attacks and email spoofing can happen to anyone.?

Here, if you’re seeking how to send an encrypted PDF, you can use online PDF protecting tools to ensure data protection before sharing it via email. There are various online platforms available such as Smallpdf, PDF2Go, iLovePDF, PDF24 Tools, etc. Using these tools, you can encrypt the PDFs for free. Moreover, it is a simple and fast way to secure your secret documents from digital harm.?

To use these online tools, you don’t need to install the software or even sign up from the website. Instead, you just need to drag & drop the file to encrypt the PDF document. Here are the steps for how to lock content in PDF using online PDF tools:

1. Go to an online website e.g. Smallpdf.?

2. Tab “Select PDF File” to browse the document.?

3. Lastly, set the desired password to encrypt the file.?

5. Now, download & send the encrypted document via email.?

Online tools are a great option for encrypting the PDF content without hassle. The process is quite simple where you won’t need to take support from third-party tools. On the other hand, the security threat is a major concern that leads to bad consequences. Here are the limitations of the free online tools:

Drawbacks of PDF Online Tools:

• Online tools hold the risk of data loss as these solutions are capable of creating copies of your confidential files.?

• These tools aren’t recommended due to the high possibility of data tampering and misuse over digital platforms.?

• To use the advanced features of encryption, you need to upgrade the plans to explore the features.?

How to Send an Encrypted PDF - Acrobat Software?

If you want to prevent the direct access of unauthorized users, you need Adobe Acrobat software to encrypt your sensitive document from reading or viewing. Unlike online platforms, this tool is highly recommended and secure for professional or business users when it comes to encrypting PDFs for sharing via emails like Gmail. Moreover, this pro software is designed with rich features to improve document authenticity.?

Additionally, it allows you to encrypt the document with user and owner passwords, preventing the misuse of PDFs over emails. In this way, you can transmit the encrypted document and share it with authorized users. Here are the steps for how to lock content in PDF document:

1. Open the Acrobat tool > add the PDF document.?
2. From the top toolbar, use the Tools > Protect > Encrypt.?
3. After this, review the security and set the encryption.?
4. Now, make the password > re-enter the passkey.?
5. Lastly, tab the OK button and press the Save option.?

Adobe Acrobat is considered the one-stop tool for those looking for how to send an encrypted PDF. Using this software, you can ensure the protection of valuable content with strong encryption security. Despite these benefits, there are major barriers that can cause unfavorable outcomes. Here are some of them:

Limitations of Using Acrobat Tool:

• Adobe Acrobat is a premium tool that costs high fees for its different plans. Moreover, the subscription fee is expensive for any business and individual users.?

• Issues like Adobe Acrobat tool not responding can certainly disappoint your experience. It prevents you from encrypting your confidential data before sending them via email.?

• The interface of this software is complicated and needs technical support. It becomes a tedious task for users to understand the features of this tool.?

How to Share Locked PDF - SysTools PDF Document Protector?

Wondering “how do I encrypt a PDF document before sending it via email, use SysTools PDF Lock Tool, one of the most advanced and sophisticated software for encrypting documents. This is an all-in-one tool that deals with user and owner security to safeguard the content of your sensitive PDF. Moreover, this software leverages you to process in batch mode.?

Unlike Acrobat, this independent tool is cost-effective and provides a sleek interface to encrypt the PDF file. It helps you to lock the actions like editing, content copying, printing, etc. Additionally, it supports encryption security like AES 128 and 256 for safeguarding the document. Now, let’s move on to learn stepwise guidance.?

Guide for How to Send an Encrypted PDF?

1. Download and run the SysTools PDF Protecting tool.?

2. “Add Files” and then, browse the documents.?

3. “Change” to find the path for saving a PDF file > Next.?

4. Pick “Apply Document Password” > set the passkey.?

5. After this, choose the encryption type > press Lock.?

In this way, you can easily encrypt your documents and share them with ease. Now, let’s find out the best way to encrypt the PDF for email.?

How to Send an Encrypted PDF Via Email

Emails aren’t secure when it comes to sending valuable documents. Any malicious activity can breach the content, resulting in data compromise. Here, you might be looking for how to share locked PDF to ensure data security. For document encryption, you can use the SysTools PDF Protecting tool mentioned earlier. It is one of the most robust and highly reviewed software solutions for safeguarding valuable data. Unlike other tools where you find some challenges.?

Using the SysTools pro solution, you can easily encrypt any document without any data modification. Additionally, it helps to meet the global standards of data protection acts and regulations like GDPR. Here are the steps on how to send an encrypted PDF in Gmail email:

1. Install the SysTools PDF protecting software.?
2. Pick the “Add Files” feature to add desired files.?
3. “Change” option to save the default path > Next.?
4. Enable the “Apply Document Password” > Lock.?

Concluding Word

In this guide, we have shared the 3 effective ways how to send an encrypted PDF. Using these methods, you can share or attach the encrypted PDF via email such as Gmail. It ensures data protection and reduces the chances of misuse. Here, we recommend you choose the SysTools solution, it is a more reliable and cost-saving tool compared to other software. Additionally, you can use the demo version to explore the features to encrypt your data.?