How to Save Office 365 Emails as PDF Easily

Summary: Do you want to share Outlook O365 mailbox data but the other party doesn’t have Outlook installed on their system? Don’t worry about sharing PST files, and shift to a universally acceptable sharing file format, i.e., PDF. This blog will help you to identify all the feasible ways to save Office 365 emails as PDFs. Furthermore, it also suggests an Office 365 Backup & Restore Tool for quick conversion and access. But before proceeding to the methods to export Office 365 to PDF, let’s find out more about it.

An Overview

Microsoft Office 365 is a web application that offers subscription options and stores data on the cloud. It can easily run on Windows and Mac OS and provides a wide range of productive and collaborative applications. Office 365 includes MS Outlook, OneDrive, MS Excel, Word, PowerPoint, MS Teams, and others. Moreover, it is a both desktop and web-based email client but cannot easily share data. Therefore, users convert Office 365 to PDF.

On the other hand, PDF (Portable Document Format) by Adobe is an independent file format with many exclusive features. It is secure, easy to share, and can be accepted anywhere. Moreover, PDF files can store huge amounts of data with attachments. Thus, it is considered to be the best option to store data in document format.

Reasons to Save Office 365 Emails as PDF

The substantial reasons to backup Office 365 mailbox to PDF are mentioned here:

• Generally, PDF format is suitable for legal evidence, newsletters, resumes, etc.
• It is a popular, secure, easily accessible, and system-compatible file format.
• PDF documents and files can be printed and stored as hard copies, whenever required.
• Maintain the original format and layout of the documents without modifications.
• PDF files keep inboxes organized and can be easily shared and compressed.

Possible Solutions to Convert Office 365 Email to PDF

If you want to change Microsoft 365 emails to PDF successfully, then there are two reliable ways. You can either opt to go for a manual method or a professional tool after exploring their procedures. The detailed guide for the methods is described in the following part of this section.?

Manually Save Office 365 Emails as PDF

Check that you have the correct login credentials for the Office 365 account. Then, follow these steps:

1. Open the MS Office 365 Outlook application on your system.
2. Browse and select the emails that you want to save in PDF format.
3. Further, choose the Print option under the File tab or press Ctrl + P keys.
4. In the Printer options menu, choose Microsoft Print to PDF.
5. Then, click Print options and set other formatting and properties.
6. Lastly, click Print and pick a destination to save. Input a file name and finally, press Save.

With this, the process to save Microsoft 365 emails as PDFs for free is complete.

Shortcomings of the Manual Method

• The process cannot save bulk Microsoft Office 365 emails at once.
• Limited filter options and more possibilities of human error.
• Chances of data alteration or loss, and also, you cannot include attachments.

Therefore, it is better to go for an expert solution to avoid any unwanted circumstances.

Save Office 365 Emails as PDFs using the Automated Tool

SysInfo Office 365 Backup Tool is a top-notch software to backup Office 365 emails in bulk. This excellent software can be easily used by a non-tech user and requires no prior technical expertise. In addition, it restores Outlook OST/PST files along with migrating Office 365 mailbox data. Moreover, the utility is highly compatible with all Windows system versions. Some other unique and beneficial features of this software are:

• Saves 0365 mailbox items in various formats (PDF, CSV, EML, HTML, TXT, PST, JPG, JSON, etc.) on the local system.
• Migrate Office 365 to iCloud and other clients such as Yahoo, Hotmail, Thunderbird, AOL, IMAP, etc.
• Allows migration from multiple Office 365 user IDs at once without any size limitations.

Steps to Save Office 365 Emails as PDF

1. Start the tool as an admin on your PC and click Backup.
2. Provide Office 365 credentials and pick Modern Authentication to Sign In.
3. Select the mailboxes and user IDs from which to convert. Click Next.
4. Further, select folders from the preview panel and click Next.
5. Expand the drop-down menu and choose PDF format to save.
6. Subsequently, pick filters and tap Destination Path to specify a location. Hit Next.
7. Lastly, click Convert to initiate the process to save Microsoft 365 emails as PDFs.

Conclusion

Changing Office 365 emails to PDF is advantageous in multiple ways. In this blog above, we saw many such reasons for conversion. Also, get to know the best solutions to save Office 365 emails as PDFs. However, remember that the manual method is not a limitation-free solution. So, use the professional tool to safely convert your data without much hassle.