How to resign - step by step

The goal of the resignation process is to make a smooth transition from your current employer to your new employer with the least amount of friction or emotion. Resigning can either be difficult or something you just can't wait to do!

Resigning happens every day, across all industries at all levels. Not to mention, there is a high likelihood your boss, co-workers and even your CEO have interviewed or entertained other career opportunities themselves. You are not alone and they understand more than you might know.

The resignation process should be handled professionally to be sure you maintain a positive relationship with your employer and leave a lasting positive impression. It is a small world so do you absolute best to leave on great terms if possible.

Here is a typical resignation process:

1. Do not give notice until: you have accepted another position and have agreed upon a start date, completed the necessary paperwork, background checks and all required pre-employment testing has been completed. Be sure to remove all personal information from your current company provided electronics including your contacts, personal emails, personal texts, saved credit card information and deleted your website history, etc. No need to clean your work email out, or clean out your calendar as that could send signs to your colleagues via cancelled recurring meetings that you are preparing to resign.

2. Give 2 weeks notice: review your employment contract or company policy to determine the notice period required. Common notice periods are two weeks, but it can vary. Prepare a formal resignation letter that includes your name, your current position, your intended last working day, and a brief statement of your decision to resign. Schedule a meeting with your immediate supervisor or manager to deliver the resignation letter in person. If you need a resignation letter template, we have one we can send to you.

3. Resignation/Exit interview or meeting: during the meeting, express your gratitude for the opportunities and experiences you've had in the company. Clearly and professionally communicate your decision to resign and the effective date of your departure. Be prepared to discuss the transition plan, such as handing over your responsibilities or training a replacement. If you can avoid discussing where you are going or what you will be doing, that helps this process avoid any discussion around your decision and minimize their input, reaction or comments.

4. Transition your responsibilities: Work closely with your manager and HR to create a transition plan. Provide assistance in transferring your work, knowledge, and responsibilities to a colleague or your replacement. Maintain your usual work performance and professional demeanor during your notice period.

5. Return Company Property: return any company property, such as laptops, iPad's, cell phones, access cards, keys, and any other assets, as required by your company's policies.

6. Maintain Professionalism: avoid speaking negatively about the company, colleagues, or management, even if you had a challenging experience. Continue to follow company policies and maintain a strong work ethic during your notice period.

7. Plan Your Transition: start planning your transition to your new job or career. This includes logistical details like moving, starting a new job, and adjusting your personal life to accommodate the change.

Remember that the resignation process can be uncomfortable. Some employers make it that way and others can be quite cordial and supportive. Follow the steps above, stay calm, cool, considerate and supportive and they hopefully will follow your lead. Congratulations on the next step of your career and we recommend a book called The First 90 Days which can be useful as you onboard, assimilate and begin building relationships at your new company. Good luck! #resignationletter #resignationprocess #changingjobs #exitinterview