How to Prepare for Partnering with a Software Development Company: A Request Guide

A strong partnership is a cornerstone of every digital transformation, enabling companies to obtain key organisational goals. If you have already selected potential vendors whose expertise perfectly fits your digitalisation aims, here comes a second milestone: writing a request for cooperation with your potential IT partners.?The latter step also involves key considerations, which we will outline in this post. We will also dwell on some tips related to writing a request that helps effectively convey the concept of your project.?

Part 1. Preparations for partnering

The process of fruitful collaboration always starts with defining your goals as they shape the company's actions. This step also helps clearly define the project's scope and inform your vendor accordingly. For instance, if the primary goal implies expanding the customer base, software development companies can focus on creating engaging and intuitive mobile solutions. If the objective is to automate your operations, an IT vendor will create a digital ecosystem focusing on streamlining and accelerating processes.?

Before writing a request for cooperation, it is also worthwhile to map out your expectations, e.g., a preliminary schedule for features' implementation and a detailed description of the final result. Defining your expectations is critical for obtaining seamless and consistent communication with the IT vendor. Key areas for consideration in this regard will involve:

1. Functionality. Outlining key functions is a good starting point, which enables you to prepare for writing a request letter. What kind of tasks will the solution's users need to perform? What functions are mandatory, and which ones are complementary - answering these questions will help you communicate your concept effectively.?

2. User interface. First, you can reflect on the overall characteristics of UI: should it be basic and intuitively understandable or rather more complex if the solution offers several functions? Second, it is worthwhile to mention which components are critical for your project, which ones have to be visible to users, and which can also be hidden.

3. Timeframe and deadlines. Defining specific timeframes is also helpful for vendors to manage time accordingly. Every project requires a degree of flexibility; however, it is better to outline the timing of the main project's stages in a preliminary manner.?

4. Budget planning. Last but not least, you should define how many resources you plan to allocate to the project. Expectations, priorities and available funds - all impact the project's specifications and the scope of services offered.?

Part 2. Writing a request for cooperation: tips and suggestions

1. Outline your requirements as precisely as possible. A well-structured request comprises a project overview, technical requirements, project timeline, expectations for collaboration and preliminary budget considerations.?
2. Be flexible and open to further discussion. While your vision has to be clear and consistent, please be ready for suggestions from your vendor. A software development company well-versed in current technological trends and market tendencies can help you refine your approach and come up with an even more promising roadmap together.?
3. Follow up on the request if needed. If you don't receive a response immediately, follow up within a week. A concise message will highlight your interest in the project, commitment, and high skills in professional communication.?

At PNN Soft, we are committed to enhancing business operations and driving strategic progress with versatile, cutting-edge software solutions. We invite you to submit a partnership request if you have a collaboration idea.