How to Pick the Perfect Venue for Your Company Christmas Party

With Christmas just around the corner, planning the ultimate company party is likely on your to-do list. But how do you pick the perfect venue that will leave a lasting impression and cater to everyone’s needs? Choosing the right venue can make or break your festive celebration, so here are some key factors to consider when making your choice:

1. Location, Location, Location

When selecting a venue, location is one of the most crucial factors. Think about accessibility for your employees—especially if they're traveling from different parts of the city or country. The ideal venue should be centrally located, easy to reach via public transport, and preferably have nearby parking options. You want to make sure everyone can get to and from the event with ease, especially during winter when weather can complicate travel.

2. Capacity and Layout

Firstly it is important to decide on the format of your event. Are you after a seated dinner or would you like the more information standing event? Once you have decided this then the next step is picking the right venue space.

1,000 people in a standing format within a venue that can accommodate the same seated will loose atmosphere, and vice versa, 1,000 people trying to sit in a venue that can accommodate this as standing will be too tight to get your guests in.

The size of your guest list will determine your venue options. Make sure the venue has enough capacity to comfortably accommodate all your guests. It’s also important to consider the layout—does the space allow for both seated dining and a dance floor? Is there room for entertainment like a band or DJ? You’ll need a venue that suits your event style, whether it’s an intimate sit-down dinner or a larger, lively party.

3. Ambiance and Style

Do you want a classic, elegant Christmas feel, or something more modern and quirky? The existing style and décor of the venue will set the tone for the event. Many venues will have festive decorations ready for the season, which can help create the desired atmosphere while saving you time and money on extra décor. Look for venues that match the aesthetic you're envisioning for your Christmas celebration.

Bespoke theming can really set your event up and make it the unique and memorable moment that you are looking for. Whilst these are truly special events, it is important to note that the event management on these can be intense and also that the cost factor can match!

4. Catering Options

Food is always a highlight of any Christmas party, so choose a venue that offers flexible and high-quality catering options. Whether you want a sit-down meal, a festive buffet, or street food-style grazing, make sure the venue can provide what you need. Don’t forget to cater to dietary requirements so that everyone can enjoy the feast. If the venue allows you to bring in your own caterers, you have the freedom to curate a menu that perfectly suits your team.

Some venues offer in-house catering, whilst others use external suppliers. Whilst it can seem like a minefield, stay calm and ask to see sample menus and photos of the catering style. You can always arrange a tasting for your event, but it is important to note that this is not always free of charge!

5. Entertainment and Facilities

A great Christmas party needs great entertainment! Make sure the venue can accommodate your entertainment needs, whether it’s a DJ, live band, or interactive games. Ask if they provide AV equipment, lighting, and sound systems, or if you need to bring your own. Think about other amenities too—does the venue have a cloakroom? Are there adequate toilets? Small details can have a big impact on the overall experience.

6. Budget Considerations

Venues can vary significantly in cost, and it’s important to stay within your budget while ensuring the event is a memorable one. Many venues offer packages for Christmas parties that include catering, drinks, and decorations, which can provide great value and simplify planning. Be sure to understand what is included in the price—like furniture, staff, and setup costs—so there are no surprises.

7. Availability and Flexibility

Christmas is a busy time for events, so booking your venue early is key to securing the perfect spot. Find out which dates are available and be flexible if possible—sometimes hosting a party midweek or a little earlier in the season can lead to better rates or availability. Check the venue’s policies regarding timing—do they allow for early setup or late finishes?

8. Special Touches

What makes a Christmas party stand out are those little extra touches. Some venues will offer additional festive perks, such as themed cocktails, entertainment options like photo booths, or even festive gifts for attendees. These touches can go a long way in creating a memorable experience for your team.

The Bottom Line: Make It Memorable

Picking the right venue for your company Christmas party is all about balancing practical needs with the desire to create a festive, memorable experience for your guests. By considering location, style, budget, and the unique needs of your team, you can ensure that your celebration hits all the right notes.

Ready to start the hunt for your perfect Christmas party venue? The Events Consultant is here to help you find the space that will make your celebration unforgettable.