How to organize a good Erasmus training

SUGGESTIONS FOR ORGANISATIONS

TRAVEL AND PERIODS?

For the deadlines of the projects in March, you will have the approval in May/June but do not hurry to do the training. At the project submission stage, declare 18 months of project duration, so you have time to organize it well. AVOID WINTER as there are more problems with planes, and you risk people not arriving or having crazy troubles. Then, choose March of the year after for the deadlines of March and September, and again of the year after for the deadlines of October.?

Organization

-?TOOL: You already have the beautiful example of the San Sebastian file

-????WHATSAPP: use a chat where only the administrators can write (e.g., if the organizer decides to change the agenda of the day after and a participant sees it the next morning, he should not look for it in 1000 posts/videos of the previous night). Do a second chat for uploading other info/video/photos…?

-?????PHOTO: ask participants to share photos on Google Drive, not on the Whatsapp group, because the videos remain on the mobile phone of each participant and fill the space on the mobile phone??

-????MOTIVATION: remember to make lots of energizers that bring the participants into emotional harmony (for this you can find lots of ideas on www.saltoyouth.net - this is an example https://www.salto-youth.net/rc/inclusion/inclusionresearch/) Here I have collected many resources for youth workers https://drive.google.com/drive/folders/1WCoLqUyVfdQiZqfkG4CT3brGlpU16XI-?usp=sharing

-?????TIME MANAGEMENT: ask for respect from other participants. If a person cannot come or has other things to do, please let someone know so the teacher can start b) Pay attention that if someone is not on time from the beginning of the training, other participants will think they can do it too.?

-????ROOMS?

- choose only single beds and not double

?- ask in the registration form if there are preferences to sleep with another participant?

- put together people who snore - SLEEP IS ESSENTIAL FOR THE WELL-BEING OF

PARTICIPANTS.

?Write very well in the info pack the ECONOMIC and LOGISTIC conditions so people know what they will find and choose whether to participate or not. People are becoming very difficult. They do not think that they are willing to be with people who do not know them as easily as in a large family. The problems then fall on the organizers (I could write a book about this).??

-?PLACE - look for a place that is very close to at least a supermarket or a bar restaurant

MONITORING AND EVALUATION

Before closing the activities every evening, prepare three questions in Google Forms, make a QR code, and ask participants to answer the questions.?

Do not believe what they say at the end of training (they say it because they think that if you criticize them, you will not invite them anymore). Believe the anonymous evaluations and be very careful of the " non-said” during the training (emotions, relations, critics…).