How to Nest MATCH Inside Functions for Dynamic Data Lookup in Excel

In this step-by-step tutorial, we'll explore how to use nested functions in Excel, focusing on combining the MATCH and INDEX functions to make your data lookups more dynamic and versatile. Follow along with our YouTube video for a more comprehensive understanding.

Step 1: Introduction to Nesting MATCH

We’ll start with an example where we used the INDEX function to find an item's name based on its product ID. Previously, we manually entered the row and column numbers. Now, we'll use the MATCH function to dynamically generate these numbers.

Step 2: Setting Up Your Data

Ensure your data table is properly set up. For this example, we'll use a table with product IDs, item names, and stock statuses.

Step 3: Create a Named Range for Headers

To make the process easier, create a named range for your headers. Highlight your header row, go to the "Formulas" tab, and select "Define Name." Name this range "Headers."

Step 4: Inserting the INDEX Function

Click on the cell where you want your dynamic lookup result to appear. Start by inserting the INDEX function:

=INDEX(

Step 5: Establishing the Array

Define the array for your INDEX function by selecting the range of your data table:

=INDEX(ProductTable,

Step 6: Using MATCH for Row Number

To make the row number dynamic, nest the MATCH function inside the INDEX function. We will match the product ID:

=INDEX(ProductTable, MATCH(A16, ProductTable[ProductID], 0),

In this formula:

• A16 is the cell containing the product ID you are looking up.
• ProductTable[ProductID] is the range where the product IDs are listed.
• 0 specifies that we are looking for an exact match.

Step 7: Locking the Column with Mixed References

To ensure our formula works when copied across other cells, use a mixed reference to lock the column:

MATCH($A16, ProductTable[ProductID], 0)

Step 8: Using MATCH for Column Number

Next, nest another MATCH function to make the column number dynamic. This MATCH function will look for the item name in the header row:

=INDEX(ProductTable, MATCH($A16, ProductTable[ProductID], 0), MATCH(B$15, Headers, 0))

In this formula:

• B$15 is the cell containing the column header (e.g., "Item Name").
• Headers is the named range we created for the header row.

Step 9: Locking the Row with Mixed References

To ensure the column number MATCH function works correctly when copied, use a mixed reference to lock the row:

MATCH(B$15, Headers, 0)

Step 10: Final Formula and Copying Across Cells

Your final formula should look like this:

=INDEX(ProductTable, MATCH($A16, ProductTable[ProductID], 0), MATCH(B$15, Headers, 0))

Press "Enter" to complete the formula. Now, you can copy this formula across and down your table. The dynamic lookup will adjust based on the product ID and column headers.

Step 11: Verify Results

Verify that the formula correctly returns the expected values for item names and stock statuses.

Step 12: Experiment with VLOOKUP and HLOOKUP

Try using the MATCH function inside VLOOKUP and HLOOKUP to make them more dynamic. Replace the static column index number with a MATCH function to dynamically find the column position.

Conclusion

Using nested functions in Excel, like MATCH inside INDEX, VLOOKUP, and HLOOKUP, make your formulas more robust and flexible. This method ensures that your lookups remain accurate even when the data structure changes. Experiment with these techniques to enhance your data lookup capabilities.

For a detailed visual walkthrough, watch our accompanying YouTube video. We hope this tip helps you become more efficient in MS Excel!

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