How to Migrate Gmail to Office 365: A Step-by-Step

Summary:?In this technical era, everyone wants better, reliable, and faster communication. Email communication is considered one of the better ways to communicate with others. Here, we will learn how migration works between Gmail and Office 365.??

Gmail fulfills the need for email communication, but it lacks due to the rising demand for ample data storage somewhere. So, many users are now looking to migrate Gmail to Office 365?for such reasons. However, there are other reasons for migration that could vary from user to user.?

Some of the Common Reasons to Migrate to Office 365:

• Users get multiple prominent services of Microsoft in a single subscription plan.
• Office 365 has suitable plans for Home Users as well as Businesses.
• Office 365 provides excellent accessibility. You can access it from anywhere. Any device.
• Being a cloud-based software as a service, it always remains updated. You will not face any downtime.

However, if your organization has decided to migrate to another platform like Office 365, the explained strategies will work for you.

Step-by-Step Approach to Migrate from Gmail to Office 365:

There are several questions, one of which is what makes to migrate Gmail to Office 365. Let’s focus on the process that will take you to complete the migration.

Migration will involve certain phases that the user needs to accomplish.

1.? ??Migration Preparation

2.? ??Exporting data from Gmail

3.? ??Creation of a Comma Separated File?

4.? ??Setting up Office 365 connection

5.? ??Initiating Migration

6.? ??Updating DNS Records

Here we will learn one by one migration phases that help you to migrate Gmail to an Office 365 account.?

Migration Preparation

Start with creating the accounts in the Office 365 environment for those who want to shift to Office 365. Initially, you are just required to save all information on a single spreadsheet of Gmail, like contacts, messages, etc. Before starting the migration, ensure all new users in Office 365 have a valid license.

Exporting data from Gmail

Now, export all the data from the Gmail account to your computer. For this, you can take the help of the Google Takeout service. Please do remember you can save your data into a PST file or in a CSV file format.

Creation of CSV file

Use the Excel spreadsheet to prepare a list of all Gmail users with their credentials, and save this file in a CSV format. To check the format to save and how to save the data, kindly follow the listed steps: -

• Open the Microsoft Excel on your computer?
• Enter the email address and the password for each Office 365 account
• In the end, save this file in a CSV file format.

Setting up Office 365 connection:

To make the Gmail to Office 365 migration successful, kindly connect both. Office 365 uses a migration endpoint to make the migration of the mailboxes. Follow the below state points to create the migration endpoints: -

• Open the EAC, often known as Exchange Admin Center, through the admin credentials.
• After opening it, navigate to the left side menu to see?Recipients. Kindly click on it.
• After that, click on?Migration>>…>>Migration endpoints.
• Now, kindly click on?New +?and then select the IMAP.
• Provide the details such as?imap.gmail.com?for IMAP Server, and in the settings, choose default.
• After selecting the following button, this service will start creating the connection with Gmail. If it is successfully completed, a new page, which is a general information page, will appear.
• Now mention the name of the endpoint, and after that, click on New.

Start Migration:

After creating the migration endpoint, the next step is migrating Gmail to Office 365, which will be done in an admin centre. However, make sure to according to the requirements while setting up for the migration.

Updating DNS Records

The last step in migrating from Gmail to Office 365 is to update the DNS Records. It takes MX Records to route the incoming emails, and now it’s time to set up Office 365 to receive all new emails to the respective Office 365 account.?

Now that the migration has been completed, users with less technical knowledge will face issues. So, look to alternative solutions like third-party software.?

For migrate data from Google Workspace Account to Microsoft 365 check out this third-party Software : https://www.shoviv.com/g-suite-to-office365.html

Professional Solution to Migrate Gmail into Office 365

Shoviv IMAP to Office 365 migration?is the answer to all questions that a user has regarding migration. The software includes a very easy-to-use GUI, allowing non-technocrats to use it and help complete migration quickly.?

• Users can also migrate Gmail to Office 365 with the desired data by utilizing the software.?
• Various data filter options come with the migration software.?
• It works on job-based processing, meaning users can create single and multiple jobs to migrate Gmail mailboxes. But first, the user needs to connect the respective account with the software.
• It also has an inherent advanced incremental export facility that works in such cases when the user looks to resume migration.?
• Users can also schedule the process to migrate Gmail to Office 365 in daily, weekly, and monthly periods.?
• Moreover, a free trial version of the software is also available to download.

The software also comes with a free evaluation version, and by using it, users can easily judge the working capabilities of the tool.?

Steps to Migrate Gmail to Office 365 in A Professional Way:

• First, Install and Open the Shoviv IMAP to Office 365 Migration Tool.
• Now click on the Source IMAP to create the connection with the Gmail account that is our source here.

• Give a project name by clicking on the Add button, and add mailboxes by entering IMAP credentials.

• Click on the target Office 365 to connect, give a?Project Name, Choose the Server, and go with?Modern Authentication(Auto-registration).

• Finally, click on the Migration Job to create a migration. Enter a?Job Name, and Add the?Source?(IMAP) Project and?Target Project?(Office 365 Project). Also, check the mailbox list.

• Here, map the source mailbox with the target mailbox. Also, select the mailbox type.

• Now, you will be prompted to the filter page. Here, you can add a?date and folder filter.

• Finally, you will be prompted to the settings page to set the job run action, thread count, failed items limit, etc. Click on the?Next.

• Moreover, now, you will get a preview of settings and job details.

• Click on the?Finish, and the migration process will start depending on the job-run action.

Wrapping Up:

We have demonstrated some of the ways through which it is possible to migrate Gmail to Office 365. We have focused on professional third-party software that has all the competencies. The software also has an edge because it has an incremental export facility. Moreover, a free demo version of this software is also available to download.?