How to fix “Outlook Data File Cannot be Accessed” Error?

How to fix “Outlook Data File Cannot be Accessed” Error?

Summary- Sending reported error Outlook data file cannot be accessed- This error message prevents access to your MS Outlook file and may result in the loss of your Important Outlook data. In this post, we are going to explain the causes and solutions of when Outlook data files cannot be opened.

Microsoft Outlook is a popular and widely used web-based email service provider, which individuals, offices, and businesses use. It offers multiple services including sending and receiving emails, managing contacts, calendars, and tasks, and storing information in their mailbox and Outlook files.?

However, sometimes users face an error message that says “sending reported error 0x800ccc0f Outlook data file cannot be accessed”. This error message shows up when MS Outlook cannot open or read the data file containing user information, and this error happens due to various reasons such as incorrect file location, data file corruption, or clash with other programs. So to resolve this issue, read this write-up until the end to learn about the 0x800ccc0f outlook error solution. So, let's begin with the blog post.

Reasons behind the error 0x800ccc0f Outlook

There are multiple reasons for MS Outlook sending and receiving errors. But here, we mentioned some of the common reasons:

  • Unstable or No internet connection.
  • Corrupted OST data file.
  • Corrupted/invalid Outlook profile configuration.
  • Old OST data file copied after upgrading Outlook.
  • OST file relocation or renaming in the system.
  • Damaged Outlook program data files.
  • Insufficient read and write permission.
  • Shared mailbox sending and receiving email messages.

How to fix the “Sending Reported Error Outlook Data File Cannot be Accessed” Error??

Here, we are going to explain some manual methods to resolve the “sending reported error 0x800ccc0f Outlook data files can’t be accessed ” issue easily, but it is advisable to keep a backup of your PST data files before starting with any of these steps for extra protection of your file.?

  • Create and use a new Outlook Profile

1. Navigate to “control panel” and click on “Mail”, then under the profile section, press the “Show profiles” button.

2. Select “Outlook”, then hit the “Add” button and enter a name for your new profile, then click the “OK” button to proceed further.?

3. Follow the instructions carefully and at last click the “Finish” button. It will create your new profile and set it as the default profile.

4. To set your new profile as the default profile, navigate back to the Mail window in the control panel and click the “Always use this profile”, Now click the “New profile” and hit the “OK” option.

5. Finally, restart your Outlook application to use the new profile.?

  • Using SCANPST.EXE Tool

You can also use the Outlook built-in scanpst.exe tool to fix the “Outlook data files cannot be opened” error. Here’s how:

1. Close MS Outlook.

2. Go to Start, then type “scanpst.exe” in the search bar.?

3. Now, select the file you want to scan. If you’re not sure which data file it is, then check under C:\Users\[Your Name]\Appdata\Local\Microsoft\Outlook for data files with a .ost and .pst extension.

4. Once you choose the file, press the “Start” button to begin scanning.?

5. If any errors are found, you’ll be given the option to repair corrupt PST data files. Hit the “Repair” button to fix the issues that were found.?

6. Once the repair process is completed, restart Outlook and check whether the issue is solved or not.

  • Change Email Delivery location

Invalid email delivery location can also cause the “sending reported error outlook data file cannot be accessed” error when trying to open MS Outlook. Therefore, you must change your email message delivery location to the right path. Here are the steps:?

1. In MS Outlook, Navigate to “File” then go to “Account settings” and then click “Account Settings”.?

2. Now, find your account under the “Email” tab and click the “Change” button.

3. Here, you can see the “IMAP account settings section”, and specify the new email delivery location.

4. Once you set the new email delivery location, Click the “Next” button then restart the MS Outlook application. Now it’ll permit you to access your emails.?

  • Gain Ownership of the Outlook files

Some ownership over the MS Outlook files can cause multiple issues. To solve the problem, you can check the settings, which are related to data ownership. Here’s how:?

1. Close MS Outlook and Open File Explorer.

2. Now, go to the following folder “C:\Users\[Your Username]\AppData\Local\Microsoft\Outlook”

3. Then, right-click the “Outlook file” and select the “Properties” option.

4. Press the “Security” tab then click the “Advance” button.?

5. Now, select the “Change” link to the owner’s name.

6. Here, enter your username in the “Enter the object name to select” and then click the “Okay” button to proceed further.?

7. Check “Replace owner sub-containers and objects”?

8. Press the 'Apply' option and tap the “OK” button.?

9. At the end, close all the windows and restart Outlook. Your files should be accessible now.

  • Turn off the Compatible mode?

Disabling the compatible mode can quickly resolve the reported “error 0x800ccc0f outlook” Here are the steps:

1. Access the control panel and open Outlook.

2. Right-click on Outlook and click the “Properties” option.?

3. Now, navigate to the “Compatibility” option, then “Compatible Mode” and uncheck the “Run this program in compatibility mode” option.

4. At the end, tap the “OK” button and then restart your PC.?

Drawbacks of Manual Approaches?

With the help of manual methods, users might solve the issues of Outlook data files. But at the same time, the manual method comes with multiple limitations such as difficulty in performing the task, error-prone steps, prone to data loss, users to be highly skilled with the outlook to follow the steps of manual methods, and last but not the least, the manual approach consumes a lot of time. Also, using these approaches isn’t helpful to users in the case of corrupted Outlook data files.??

The Automated Solution to fix 0x800ccc0f outlook error

As we can see the drawbacks, that come with the manual approaches. Therefore, to overcome these drawbacks, it is advisable to use a reliable and powerful solution. RecoveryTools PST Repair Tool is such a solution, which will help users to solve the “sending reported error 0x800ccc0f outlook data file cannot be accessed” error in just a few clicks.?

With the help of this software, users can easily recover and repair corrupted or damaged Outlook PST data files. This utility can also recover deleted folder items from the PST file and permits users to save the data in multiple standard file formats, such as MBOX, PDF, MSG, TXT, etc. Furthermore, this utility supports all versions of MS Outlook files including 2007, 2010, 2013, 2016, 2019, and 2021.?

Conclusion

In this blog, we discussed the simplest and easiest solutions to fix the “sending reported error outlook data file cannot be accessed” error. So whether your Outlook data file is corrupted, damaged, or just not opening correctly. One of these methods will surely fix your issue. You just need to follow each step carefully to avoid the data loss. Moreover, don’t forget about the automated solution, as it helps recover and repair lost or inaccessible data files due to corruption or other reasons.?

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