How to Export Mailbox to PST from Office 365 – Complete Guide

Are you willing to export Mailbox to PST from Office 365? Do you find it challenging to do so? Then, don’t worry, as in this blog we will explore various manual methods as well as a professional tool i.e. Office 365 Email Backup Tool to convert Office 365 Emails to PST. Professional Tool is more effective and user-friendly than the manual method. Furthermore, we will also discuss the reasons for conversion. Read the full blog to get a detailed view of the conversion process.

An Introduction to Office 365 and PST

MS Office 365 is a cloud-based productivity software which is designed and owned by Microsoft. It offers multiple online services such as OneDrive, Microsoft Teams, and Outlook.com. You can also use Office 365 for organization and business purposes. It includes multiple software-based applications like MS Word, MS PowerPoint, MS Excel, and MS Outlook.

On the other hand, PST(Personal Storage Table) is the most prominent file format that is stored within various Microsoft Software. It is used to store various items such as contacts, calendar events, emails, tasks, and so on.

Reason to Export Mailbox to PST from Office 365

There are numerous reasons why a user wants to export PST files from Office 365:

●??????? One of the main reasons for conversion is the backup of the data in their local data storage.

●??????? You can easily add PST files to any of the Outlook accounts.

●??????? PST files offer accessibility and portability of the data.

●??????? Conversion of Mailbox to PST files can provide you with a lot of space.

Techniques to Save Office 365 Emails to PST Outlook

You can choose two options to convert mailox to PST from Office 365. It is not a tough job to do the conversion. You can either export Office 365 mailbox to PST manually or by using a professional tool. The manual method is hassle-free, but it is more time-consuming in comparison to the professional tool. And requires some technical knowledge too. While on the other hand, professional tools don’t require any sort of technical knowledge and also offer a user-friendly interface.

Manual Method to Export Mailbox to PST from Office 365

Save Office 365 Mailbox to PST Using Outlook

1. Begin with opening Outlook on your system.
2. After that click on File which will be on the top left.
3. Now, choose Open&Export >Import/Export option.
4. Then, click on the “Export to a file” option.
5. And after that hit the Next button.
6. Now as a file type choose Outlook Data File(.pst).
7. Then, click on the Next button.
8. For exporting Office 365 to PST choose a desired folder.
9. Select the browse option to save the mailbox of Office 365.
10. Now, enter the desired file name and hit the OK button.
11. Ultimately, click on the Finish button to end the process.

Export Office 365 to PST Using eDiscovery Search

1. First of all, log in to your admin portal of Office 365 using the credentials.
2. Now, from the admin portal, choose the “Compliance and Security” option.
3. In the “Compliance and Security” option, click on the Permission option and open the “eDiscovery Manager” option.
4. Then, tick the checkbox of eDiscovery Manager and select the “edit role group” icon.
5. After that, click on the More Resources option and view the “Microsoft Purview Compliance Portal”.
6. Now, navigate to “Content Search” and select the “New Search option”.
7. Then choose the location to export the desired mailbox data.
8. After that select the “Conditions” option that is provided.
9. After applying all the settings and filters, click on the Submit option and then click Done.
10. Now click on the Actions button and select the Export Results option.
11. Then select the Export button
12. Once you are done with the export process select the “Download Results” option.
13. After choosing the “Download Results” option, the “eDiscovery PST Export Tool” will start automatically.
14. At last, click on the “Start” option to begin the conversion.

Professional Approach to Export Mailbox to PST from Office 365

With the help of the Office 365 Migrator Tool, you can easily migrate your Office 365 mailbox to multiple email clients as well as file formats. It also helps to backup various items of Office 365 such as contacts, emails, attachments, tasks, calendars, and notes. You can also have an enhanced preview of the Office 365 mailbox folders. Additionally, this tool also saves your mailbox data in numerous file formats such as PST, MSG, PDF, HTML, etc. It also help users to perform tenant to tenant Office 365 data migration.

Prominent Features of the Software

Sysinfo Office 365 Backup Tool offers various effective and prominent features that you should know.

●??????? This tool assists you in moving your Office 365 mailbox items to various email clients and file formats.

●??????? It provides you an option to “Split Resultant PST” files.

●??????? Furthermore, it also offers “Smart Filtering Options”.

●??????? You can easily save “User mailbox”, “Public folder”, and “In-place Archive mailbox”.

●??????? This software offers the “Assign Impersonation Rights” feature to the users.

●??????? It is compatible with all Windows versions such as Windows 8.1, 8, and 10.

To Summarize

It is significant to export the mailbox to PST from Office 365 if you want to make a backup in the local storage. In this article, we have discussed the two effective methods for conversion. You can choose any of the methods accordingly. However, a professional tool is recommended by many IT professionals as there are fewer chances of error in the professional tool. However, you can choose any of the methods according to your needs.