How to Export Emails from Gmail to Excel with Contacts?

Summary: In this article, we will discuss reasons why users are looking to export emails from Gmail to Excel and the multiple methods that users can use to export Gmail messages to CSV files including contacts.

Gmail is a popular email service used by users to send and receive emails, and store data like contacts, notes, and more. However, for multiple reasons, users may want to export emails from Gmail to Excel.?

If you are a user facing similar difficulty, look no further as this article guides you on multiple ways to copy emails from Gmail to Excel CSV including contacts. Let's get right into it.

Why Export Emails from Gmail to Excel?

• Exporting Gmail messages to Excel helps users free up space and improve the performance of their system.?
• Copying emails from Excel to Gmail as a backup provides an added layer of security against any degree of data loss.
• Data in Excel format is easier to organize and analyze, making it easier to filter and search for insights in Gmail emails.
• Exporting emails in Excel format allows users to access and edit with multiple popular applications like Microsoft Excel and Google Sheets.

How to Export Emails & Contacts from Gmail to Excel?

Here we will discuss different methods to copy emails & contacts from Gmail to Excel. We will first discuss the techniques to export Gmail emails to Excel CSV files followed by the techniques to export Gmail contacts to CSV file.

Method 1: Export Gmail Emails to CSV Individually

In this process, we will export emails from Gmails and then use the Microsoft Excel application to save emails in an Excel CSV file.

• Open Gmail and log in to your account.
• Open the email you want to export.?
• Press the 3 dots icons and from the menu choose the Download message option.
• The downloaded email message will be in EML format.
• ?Launch the Excel application and open a new Excel sheet.
• ?Now drag and drop the EML file into the Excel sheet.
• Tap on Enable editing to access the mail messages.
• Save the file in CSV format to finish the conversion process.

Method 2: Export Emails from Gmail to Excel using Thunderbird

In this process, we will use the Thunderbird application to migrate emails in an Excel CSV file.

• Launch the Thunderbird application and log in to your account.
• Click on Tools and select the Account Settings option.
• Choose Account Actions and press the Add Mail Account button.
• Enter the credentials of your Gmail account and press Continue.
• Enter the IMAP/POP details of Gmail and press the Finish button.
• Restart the Thunderbird application.
• Right-click on the Gmail folders you want to export.
• Choose ImportExportTools NG and click on Export All Messages in the Folder option.
• Choose the CSV format and select the location where you want to copy emails from Excel to Gmail.

Export Gmail Contacts to CSV File with Google Contacts

In this process, we will use Google Contacts to migrate contacts in Excel format.?

• Login to your Gmail account.
• Click on the Google Apps icon and then press on Google Contacts.
• Choose the Export option and select the contacts you want to export.
• Choose the Google CSV format in the Export as option.

Limitations of the Manual Methods

The manual methods to export emails from Gmail to Excel demand a ton of time, as the user needs to select the emails one by one and repeat the process. The manual process also requires the user to pay close attention as any mistake can corrupt your data.?

Similarly, using the manual process to export Gmail contacts to CSV file will be a hectic task as this method does not support bulk conversion, importing contacts data with attachments, and may disorganize contacts data in different folders.so the user needs to execute the process.

Automated Solution to Export Gmail Messages to CSV Files

Based on the above discussion it’s clear that the manual methods demand a lot of time and energy and come with multiple limitations. To overcome these limitations we recommend using RecoveryTools Gmail Backup Wizard. This highly rated tool allows you to export Gmail emails and contacts quickly while maintaining the format of core email elements. This software solution comes with multiple features like backup email in bulk, selective backup, downloading data files with attachments, and more.

Quick Steps to Export Emails from Gmail to Excel CSV

• Step 1: Launch the Gmail Backup application.
• Step 2:Login with the credentials of your Gmail account.
• Step 3: Choose the email folders/subfolders.
• Step 4: Select CSV format as the saving option.
• Step 5: Select the location for the resultant file.
• Step 6: Press on Backup to start the backup process.

Note: In case, you have already copied your Gmail contacts and emails in a CSV or Vcard file and looking to export these CSV or Vcard files into a different format, then you can use RecoveryTools Contacts CSV Converter for data files in CSV format. For data files stored in VCard format, you can use RecoveryTools vCard Converter Tool.

FAQs- Frequently Asked Questions?

Can I export emails from Gmail?

Yes, you can export email data from Gmail.

I want to export multiple emails from my Gmail Account in Excel. Can I do this with this software?

Yes, this software can export multiple Gmail emails in bulk with its batch mode.

Can I Use this application on my Mac system?

Yes, this application is supported on both Windows and Mac operating systems.

Conclusion

In this article, we discussed various reasons why users need to export emails from Gmail to Excel. We also discussed multiple methods that users can use to copy emails & contacts from Gmail to Excel. The manual methods are technical so users need some basic technical knowledge to follow through. The manual solution also demands a lot of user time and effort.

So, to overcome these challenges we recommend using an automated solution to copy emails from Gmail to Excel instantly and securely.?

?