How to Export Emails from Gmail in Bulk to Your Computer?

Gmail is single-handedly dominating the email niche market and currently has more than 1.8 billion users worldwide. Today, for several individuals and businesspersons, email means Gmail. However, Gmail has many more features that attract organizations to their business collaboration and communication needs.?

Gmail is more than an email service, and several organizations are using it, but still, some professionals and security advisors suggest users export or download all Gmail emails to their computers.?

If you're also concerned about your emails or other business-related documents stored on Gmail and don't know how to export them, read on. Before we discuss how to export Gmail emails, we'll discuss why you should have a copy on your computer.?

Why Download All Gmail Emails to Computer?

You should download all Gmail emails to your computer for many reasons. Maybe you want to reduce storage costs or have insurance against data loss scenarios. Below are some of the common reasons to export emails from Gmail.

• Accidental deletion:?Accidental deletion is one of the worst things that can happen, and as we say, too err is human; it can happen to anyone. Having your emails saved on your computer will come in handy to tackle this situation.
• Security from hackers:?Gmail is undoubtedly a very secure platform compared to other random email services, but not fully secured. You might have read some news of hackers leaking Gmail users' data. Many organizations play smart and download email from Gmail in bulk.?
• Access data offline:?Keeping data on a local computer enables users to access their data without an internet connection. Having a local copy can help when traveling to a remote location without an internet connection and needing to access your Gmail emails.
• Save on Gmail Storage:?Several organizations prefer keeping data in local drives to save on storage costs. When an employee leaves an organization, they migrate their data to a computer, which frees storage for the new user/employee.?

Whatever the reason for exporting Gmail emails to a computer, users or organizations should know how to export emails from Gmail to the computer, so don't worry if you don't know.

How to Export Emails from Gmail to Computer?

Google offers a utility for downloading Gmail emails to a computer named Google Takeout. Google Takeout allows the download of data from Google Drive, Google Photos, and other Google products. Below is the process for downloading Gmail emails to a computer.?

Read also - Export Gmail Emails to PST

How to export Gmail emails to a computer using Google Takeout?

• Open Chrome and sign in to your Gmail account from which you want to export emails.?
• Now type Google takeout in the Google search bar and open the first link.?
• Check the mail option from the Google Takeout option and click the Next step.?
• Now, choose how you would like to download emails; you can also schedule the process for the next time.?
• Once done with all options, click on the Create Export button.?

Voila, you have successfully exported Gmail emails to your computer. Wait a moment; a few restrictions in the Google Takeout tool do not make it a suitable choice. Go through the limitation list and check if you want any of the following.?

Limitations of Google Takeout

• Google Takeout only allows you to download 50 GB per day. If you have data to download larger than that, you cannot use Google Takeout.?
• Several incidents have occurred when users encountered problems with Google Takeout; their process got stuck at Some point, or some items were missed.?
• You cannot use Google Takeout more than three times a day, and there is no option to resume the export process if it is interrupted.?
• Google Takeout cannot download shared folders. Hence, if you've shared folders or emails to include in the download process, Google Takeout is not for you.?

How to download Gmail emails in bulk?

Google Takeout is not a reliable approach for organizations to download professionals' emails where every bit of data matters. Several professional data managers have recommended and are using an automated tool to export Gmail emails to a computer.?

Several vendors on the internet offer automated solutions, but not all are made for you. Shoviv Software is a renowned name for providing user-centric solutions to manage emails. Shoviv has developed Gmail backup software for Gmail users.?Several features make it a must-have tool, especially for white-collar. The tool allows the download of emails from multiple Gmail accounts in a single process and has several user-centric features.

• You can filter unwanted emails from the process based on the folder filter and email date-based criteria.?
• The software allows you to schedule the export process on a daily, weekly, and monthly basis. Once you schedule the export process, the software will automatically export your emails to your computer.?
• You can resume the process if it gets interrupted due to any reason, and the software will not process the duplicate items.?
• Last but not least, the tool offers a live log report of the export process, allowing you to monitor every email.?

We recommend that you download its free version and evaluate the tool yourself. The tool is very easy to use, and even novice users can easily export emails from Gmail to their computers without any technical hassle or expertise.?

Conclusion:

Exporting emails from Gmail to your computer can be essential for various reasons, such as safeguarding against accidental deletions, enhancing security against hackers, ensuring offline access to important data, and optimizing storage costs. While Google Takeout provides a basic solution, its limitations may not suit the needs of organizations or individuals with extensive email data. Hence, opting for a reliable automated tool like Shoviv Gmail Backup Software can offer advanced features, including filtering options, scheduling exports, resuming interrupted processes, and providing detailed export logs, making it a preferred choice for managing Gmail data efficiently.

Frequently Asked Questions:

Q: Is it necessary to export Gmail emails to my computer?

A: Exporting Gmail emails to your computer can be beneficial for various reasons, such as safeguarding against data loss, enhancing security, ensuring offline access, and optimizing storage costs.

Q: How can I export Gmail emails to my computer?

A: You can use Google Takeout, a Google utility that exports Gmail emails to your computer. Alternatively, you can opt for automated tools like Shoviv Gmail Backup Software for more advanced features and flexibility.

Q: What are the limitations of using Google Takeout?

A: Google Takeout has limitations such as a daily download limit of 50 GB, occasional process interruptions, inability to resume interrupted exports, and incapability to download shared folders.

Q: Why should I choose Shoviv Gmail Backup Software over Google Takeout?

A: Shoviv Gmail Backup Software offers advanced features like filtering options, scheduling exports, resuming interrupted processes, and providing detailed log reports, making it a reliable solution for managing Gmail data efficiently, especially for organizations and professionals with extensive email data.