How to Download All Emails from Outlook 365?

Outlook 365 is a cloud-based email service that offers a variety of features, including a web interface, mobile apps, and desktop software. While Outlook 365 is a popular choice for many users, there may be times when you need to download all of your emails to your local computer. This could be for a variety of reasons, such as backing up your data, switching to a different email service, or accessing your emails offline.

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Why download emails from Outlook 365?

There are a number of reasons why you might want to download your emails from Outlook 365. Here are a few examples:

To back up your data. Outlook 365 is a reliable service, but it's always a good idea to have a backup of your data in case something goes wrong. By downloading your emails to your local computer, you'll have a copy of your data that you can access even if you don't have an internet connection.

To switch to a different email service. If you're switching to a different email service, you'll need to download your emails from Outlook 365 so that you can import them into your new account.

To access your emails offline. If you need to access your emails while you're offline, you can download them to your local computer. This way, you'll be able to read, reply to, and delete your emails even without an internet connection.

Best methods to download emails from Outlook 365

There are two main ways to download emails from Outlook 365: manually or using a professional tool.

Manual methods

There are two manual methods that you can use to download emails from Outlook 365:

Export all emails to a PST file. This method will create a single PST file that contains all of your emails. You can then import this PST file into another email client, such as Outlook or Thunderbird.

Save individual emails as HTML files. This method will save each email as a separate HTML file. You can then open these HTML files in a web browser to read them.

Export all Office 365 emails into a PST file using Outlook:

1.????? Open Outlook and Click the File tab.

2.????? Click Open & Export>>Click Import/Export.

3.????? Select Export to a file and click Next.

4.????? Select Outlook Data File (.pst) and click Next.

5.????? Select the folders that you want to export and click Next.

6.????? Browse to the location to save a PST file with a filename.

7.????? Click Finish and all the selected folders are exported into .pst.

To save individual emails as HTML files:

1.????? Open Outlook.

2.????? Open the email that you want to save.

3.????? Click the File tab and Click Save As.

4.????? In the Save As dialog box, select HTML Document (.html) and click Save.

Professional tools

There are a number of professional tools that can help you to download emails from Outlook 365. These tools can make the process easier and more efficient, especially if you have a large number of emails to download.

Some popular professional tools for downloading emails from Outlook 365 include:

• Shoviv Office 365 Backup and Restore Tool
• Weeom Outlook 365 Export Tool

These tools typically offer a variety of features, such as the ability to:

• Download all emails from Outlook 365 to a variety of formats, including PST, EML, and MSG.
• Export data from multiple Outlook 365 accounts at once.
• Filter emails by date, sender, recipient, and other criteria.
• Save emails to a variety of locations, including your local computer, a network drive, or the cloud.

Easy Steps to Download Emails from Outlook in Office 365:

1. Download and Run the Shoviv Office 365 Backup Tool
2. Create a source connection to your Office 365 account.
3. Select User Mailbox for Exporting check subfolders.
4. Specify Your Desired Output File Format such as PST.
5. Start the Download With the selected mailbox.

Detailed steps to download all Emails from Microsoft Office 365

1. Download and Install Shoviv Office 365 Backup Tool

Head to Shoviv's website and download the free trial or purchase the software. Install it on your computer following the on-screen instructions.

2. Connect to your Office 365 Account

Launch the Shoviv tool and click "Add Source." Choose "Exchange Server Mailboxes" and provide your Office 365 credentials. Enter a descriptive name for the connection and click "Next."

3. Select User Mailbox for Download

Choose "User mailbox" to download all emails or select specific mailboxes if needed. You can further filter by date range, folder selection, or keywords.

4. Specify Your Desired Output File Format

Choose your preferred file format for the downloaded emails. PST is ideal for importing into Outlook, while MBOX or other formats offer platform flexibility.

5. Start the Download With selected mailbox

Click "Run Job" to initiate the download process. Shoviv displays the progress and provides an estimated completion time.

How Shoviv Office 365 Backup Tool Simplify Your Email Download:

• Schedule backups for automatic email archiving at desired intervals.
• Utilize incremental backups to download only new emails after the initial full backup.
• Leverage filtering options for targeted downloads and reduced file size.
• With Shoviv Office 365 Backup Tool, you can now download all your Office 365 emails conveniently and securely in just a few clicks!

Additional tips

Before you download your emails from Outlook 365, make sure that you have enough space on your local computer to store them.

Additional Tips for Downloading Emails from Outlook 365:

• If you're using a professional tool, be sure to read the documentation carefully before you start.
• If you're downloading a large number of emails, it may be helpful to break the process down into smaller batches.
• Once you've downloaded your emails, be sure to back them up to a safe location.

Additional Tips for the manual methods:

Export all emails to a PST file:

• If you have a lot of emails, you may want to export them to multiple PST files. This will make the files smaller and easier to manage.
• You can also encrypt your PST files to protect your data.

Save individual emails as HTML files:

• If you're saving a large number of emails as HTML files, you may want to create a separate folder for each email account. This will make it easier to organize and find the emails that you need.
• You can also compress the HTML files to save space.

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Conclusion

There are a number of ways to download emails from Outlook 365. The best method for you will depend on your specific needs and preferences. If you have a small number of emails to download, you can use one of the manual methods. However, if you have a large number of emails to download or you need more advanced features, you may want to consider using a professional tool.