How to Download All Email Data From Server?

Nowadays, Organizations use email platforms to send or receive their emails for better communication. Users are also using web-based mailing platforms to manage their emails effectively. However, we all know that most email clients use IMAP protocol to receive and view emails. Many users are asking how to download emails from Server with an easygoing process. Before going to the solutions, let us briefly discuss IMAP and SMTP.

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SMTP stands for Simple Mail Transfer Protocol, which is used to send emails from one account to another. IMAP (Internet Message Access Protocol) that helps in receiving the emails. Also, there are many web-based and cloud-based mailing platforms available that use IMAP, including Office 365, Gmail, Zoho, etc. Let us discuss how IMAP Server stores emails in the next section.

How does IMAP store its emails?

IMAP is a protocol which is generally used to receive emails. It creates a connection between the email client and the Server. Now, web-based and cloud-based mailing platforms are also using the IMAP protocol. It becomes easy for users to access their email client data from anywhere in the world if the email client is configured with IMAP.

IMAP fetches the email messages from the Server and then shows them on the email client, which users can view easily. We hope that you understand how IMAP store its emails and works to receive and view email messages. Now, we will focus on the methods to download emails from Server and their stepwise working. Kindly read the next section carefully to understand each solution for downloading your emails effortlessly.

Methods to download emails from IMAP Server

Users need the best solution to get their emails from the Server to a local drive. For this, users can use two ways to download emails from Server:

1. Manual method
2. Professional IMAP Downloader

Here, we will show users the complete stepwise process of both methods. In the manual method, we use the Outlook email client as an example for downloading the emails. Users must read the next section carefully to understand the entire stepwise process.

Export email from the Server using the manual method

Above, we shared that we will use the Outlook email client and show users how to download emails from Server manually. Follow the below-given steps to accomplish this task expertly.

• Firstly, you have to open the MS Outlook on your machine.
• Look for the File option and click on it.
• After that, tap the Open & Export option.
• Click the Import/Export button to continue.

• Pick the Outlook data file (.pst) option and tap the Next to continue.

• Afterwards, choose the Export to a file option and click the Next button to move forward.

• Select the folders you want to download to your local drive and hit the Next option.

• At last, choose the location where you want to save the resultant PST file and click Finish.

That is the entire manual process of downloading emails from Server using the Import/Export option. Users should read the limitations of the manual method before going to use it to perform this task.

Disadvantages of the manual approach

Each email is an important asset for any organization, and no one wants to compromise with it. That is why users should check out the limitations to download email from IMAP Server manually. Read the below-given points to understand the drawbacks of the manual technique.

• It processes a single email at a time, which makes the process time-consuming.
• Also, users can only download small-sized emails from Server using the manual method.
• New users may get confused in handling this exporting task while using the manual approach to do it.
• It can disturb the folder hierarchy and properties of the emails while downloading them from the Server.

So, we urge users to use a professional solution instead of a manual technique. The upcoming paragraph will elaborate on the Shoviv IMAP Downloader to accomplish this task within a little bit of time.

How to download email from IMAP Server professionally?

With the native solution, users can face several limitations on email size and bulk downloading. Therefore, users can prefer the Shoviv IMAP Backup and Restore Tool to accomplish the email exporting task. This software allows downloading emails from any IMAP email client, including Outlook, Gmail, Zoho, Yahoo, etc. It permits users to download emails from Server without facing any issues.

Moreover, the tool has a simple working that helps in making the process effortless. New users can also effectively run this tool without requiring technical skills. It provides various file formats to save emails from IMAP servers such as PST, MBOX, OST, MSG, etc. It comes with a simple user interface as well, making it simple for users to download email from IMAP Server. This software also offers a scheduler option to periodically backup the emails from IMAP Server.

Shoviv IMAP Downloader: A Secure and Simple Method

Here, users can understand the detailed stepwise process of the Shoviv professional tool to download emails from Server. We will use the Outlook email client as an IMAP client to show you the entire work.

• Open the Shoviv IMAP Backup and Restore Tool in your system.

• After that, click the Backup Directory and provide the backup directory name and path.

• Now, tap the Backup jobs tab and select your IMAP email client from the list. Enter the job name, server name and post value. Then, add the mailbox you want to back up.

• Then, select the Backup Directory and the desired file format to backup emails.

• Apply the date and folder-wise criteria to filter items per needs.

• Schedule the backup job if required or tap the Run job immediately to process after creating the job.

• After that, set the thread count, resultant PST file limit and more details in the other settings.

• Lastly, click the Create Backup Job option to run the backup task.

Conclusion

We have focused on two ways in this blog to help users download the desired emails to a local drive. Users can download emails from Server effectively with the help of the Shoviv professional tool. It is a simple solution that will automatically backup the emails from the IMAP email client. Also, users can try its free demo version to know more details on the tool’s compatibility and working.