How Does School Management Software Works? - Key Features

The world plunges into uncertain times as the COVID-19 virus continues to post as a threat to everyone. Schools across the globe have closed down temporarily to protect students, teachers, and staff from possible infection. In fact, a study by UNESCO says that almost 1.2 billion students in 143 countries are affected by the pandemic.

But thanks to the rise of online learning during COVID-19 pandemic, students can carry on with their education. Schools, colleges, and universities are shifting away from the four walls of their classrooms and are taking advantage of the digital space.

What Is School Management Software?

Nowadays, there are various School Application suppliers offering distinctive highlights thus numerous alternatives. You can think of School Management Software as an automation tool that simplifies many aspects of a school’s daily operations. This includes class-related functions like setting schedules, tracking attendance, and recording grades, but can also include administrative functions like managing student tuition, disbursing faculty pay, and maintaining student records. More complex management systems might also include options for overseeing inventories, school supply orders, building maintenance, and other additional tasks.

SMS can track vital information about a school’s instructors, such as their daily routines, reports, and other activities. With enough data, School Management Software can track teacher performance and aid in providing insights that might improve teacher effectiveness.

School Management Software doesn’t just benefit the faculty and staff — it also includes tools for parents and students. Many management systems offer portals for checking grades and student progress and some even provide real-time updates and channels of communication between families and teachers.

Common School Management Software Features

While the specific features of an SMS might vary from platform to platform, there are a few common features that nearly every School Management Software system includes:

Student Information Management — The ability to track student information likes grades, class schedules, attendance records, disciplinary actions, etc.

Staff/Faculty Management — The ability to coordinate and supervise the functions of teachers, administrative staff, and support staff.

Payment & Payroll Management — The ability to track incoming payments like tuition fees and outgoing payments like teacher and staff salaries.

Attendance Management — The ability to log the daily attendance for classes and monitor trends on tardiness and absenteeism.

Gradebook Maintenance — The ability to input and track individual student grades for homework assignments, tests, etc., along with calculating GPAs and making this information accessible to parents and families.

Scheduled Maintenance — The ability to set and monitor both student and teacher schedules. Allows for an overview of each day and allows you to maximize every available hour.

Admissions Tracking — The ability to automate student registration for classes and manage a large number of applications from students.

Among these core features, the ability to manage student information is one of the most critical, as it allows staff, teachers, and parents alike to stay on top of a student’s achievements and coordinate to elevate that student’s performance if they notice a dip.

In addition, many School Management systems also incorporate learning management features into their platform. Learning management systems allow you to track and deliver educational courses, typically in an online setting. As e-learning becomes more common, you can expect the integration of LMS features into SMS platforms and an increase in online-focused management features.

Why School Management Software Is Important

Using School Management Software can be extremely helpful when it comes to streamlining internal school operations. By automating daily administrative processes, you can free up time for staff and teachers to concentrate on their core responsibilities. With student information, in particular, centralized storage grants faculty and staff a holistic view of individual student achievement and the progress of the student body as a whole. This, from the perspective of school staff, makes reporting on student progress a snap. With individual student data, all collected in one place, compiling trends on the student body is as simple as deciding what information you want to look at.

Keeping information in a centralized hub also helps improve communication between internal departments, allowing your school to get on the same page and work toward shared goals more effectively. Communication within your school isn’t the only thing that a good SMS can improve, however. It also has the potential to facilitate communication between faculty, students, and parents. 

With better access to teachers, parents can stay in the loop on their child’s academic performance, intervening when necessary to keep them on track. This is vital for younger students, who may have difficulty communicating their school progress to their parents. Students, meanwhile, have a direct line of contact with their instructors, which is particularly helpful for high school and college-level pupils. If they need clarification on an assignment, advice on what to study, or even general class guidance, help is only a few clicks away. For private and higher education, SMS relieves some of the burdens of processing applications and admissions. School Management Software can handle every step of the admissions process, from inquiry to acceptance, and ensure a seamless transition for students during the enrolment process.   

Finally, using an SMS improves the data security of sensitive information thanks to the cloud-based nature of most platforms. In addition, cloud-based SMS are easy to configure, come with ample customer support, and are highly adaptable thanks to periodic updates. 

10 Advantages of Using School Management Software

1. Transparency in school management.

2. Accessibility of constant cutting-edge data.

3. Better administration of school scholarly process and organization.

4. An incorporated framework which makes detailing conceivable at one place.

5. Keeps parents up to date with their ward’s progress in school.

6. Coordinated with Bulk SMS Software for sending explicit SMS Alerts.

7. High-level security at the application level user level and program level.

8. Adaptable Pricing and Multiple Campus Management.

9. Practically less training required.

10. Reliable, error-free and demonstrated quality.

What Are The Key Qualities Of A School Administration Application System?

School Management is an application which makes it easy for various school and colleges to conveniently handle staff, students’ parents together.  Academic administration is more like a marathon. It is easy to do it for a short time but for the long haul, you have to have the right mindset and approach. Good systems offer a good approach. The following are the key qualities of a School Management Software solution.

• Admission management
• Account management
• Student profile management
• Timetable management
• Homework/assignment management
• Laboratory management
• Transport management
• Attendance management
• Examination management
• Activities management
• Library management
• Hostel and accommodation management
• Staff management
• Curriculum management
• Food management
• Alumni management
• Online communication management
• Parents communication management