How do I Migrate IMAP emails to Google Workspace?

Summary: Are you searching for a better solution to deal with the task to migrate IMAP emails to Google Workspace? You probably landed on the right page because here, you will learn about the various techniques to migrate from your current IMAP-based email client to Google Workspace.

Google Workspace, previously known as G Suite, is a cloud-based service offering multiple features like emailing, space to store data, high-end security, and many more. Conversely, IMAP is a protocol that various email clients use to send and receive emails. Those using the IMAP-based email client want to migrate into Google Workspace for multiple reasons. Apart from listing some reasons behind migration, we will tell you how you can easily migrate IMAP emails to Google Workspace.

In this article, we have covered the third-party migration solution and the free methods that use Google Workspace.

Why Migrate IMAP Emails to Google Workspace?

Migration from IMAP-based email providers like Yahoo, Hotmail, etc., towards Google Workspace, is needed by many individuals and enterprises. To know the reasons, kindly look below:-

• Google Workspace offers ample user data security compared to IMAP-based email clients. Google Workspace makes data security better because of the two-step authentication.
• Users will get different options to purchase the Google Workspace, which suits even those who do not want to invest large amounts in buying the subscription.
• An option to filter specific emails and an advanced scheduling facility are such advanced functionalities that make Google Workspace stand apart from others.
• G Suite interactive GUI makes it easier to work on and the working experience grows to the next level.
• Sharing of the data between Google Workspace users become way easier. Users can easily share the data they have stored on Google Drive.
• Google Workspace administrator can manage the entire task, like managing the different users' accounts, assigning permissions, etc., through a centralized system.
• Google Workspace provides many valuable applications, which are all inbuilt, including Google Drive, Google Meet, and many others.

Solutions to Migrate IMAP emails into Google Workspace

Note: Before reaching any solutions to migrate IMAP emails to Google Workspace, it is essential to check the details and the consequences after the migration. Also, there are various things, like the speed of migrating data, which users keep in mind while selecting the migration solution.

Different solutions to migrate IMAP emails to Google Workspace are available, which helps to make the task precise. First, we will touch on the manual methods to make the migration and will end up discussing the third-party software.

Migration from IMAP into Google Workspace: Using Data Migration Service

Google Workspace provides a migration service to migrate IMAP to Google Workspace, which helps you easily set up the migration. Check out the easier way to complete the migration using this migration approach.

Here are a few Points to Remember before you start the migration

• Make sure that you have an active account in Google Workspace.
• You need to turn on the IMAP for the users.
• Generate the app password if you have enabled the two-step verification.

Step 1: Create a Data Migration Service in Google Workspace

1. Login to the admin console using the Google Workspace super admin credentials.
2. In the Menu of the admin console, you need to click on data and the data import & export option. After that, choose data migration.
3. Now, kindly hit on the setup data migration service.
4. In the migration source options, you must choose Google Workspace. Click on the start button to continue.
5. Kindly pick the migration date and accept the option to remove the data.
6. The last step is to click on select users.

Step 2: Migration of the emails into Google Workspace

In this phase of the process to migrate IMAP to Google Workspace users need to migrate their emails from their existing email client. There are two options that users need to choose from: migrate emails from single or multiple users. However, we have explained the process for both options.

For Single Users

• Click on Add User and enter the email address of the source account in the source email field.
• In the Google Workspace email field, kindly enter the email id of the target Google Workspace account.
• Next, you should enter the password in the respective field.
• In the end, make sure to hit on the start button.

For Multiple Users

• To migrate multiple users, click on bulk upload with the CSV option.
• To upload the file, click on attach CSV file, which should include the details such as the username and email address of the users.
• After clicking on the upload option, you must start the migration.
• To exit from the migration process after the completion, click on More and exit migration.

Step 3: Verify the Status of Migration

The 3rd step in the migration is to verify whether the complete data has been migrated or not. You need to organize testing to ensure that all settings have been properly configured.

Step 4: Making Changes in the DNS Record

Ensure to update the DNS record if you are migrating from the email provider with the custom domain into Google Workspace.

Migration Using the Third-Party IMAP to Google Workspace Utility

Apart from the manual methods, there are solutions to make the migration. Shoviv IMAP to Google Workspace migration tool is a perfect example to simply the migration by taking less time. Users will not face issues in migrating the data from their source account into Google Workspace while sustaining the hierarchy of each folder involved in the migration.

Preview of Features which is why Shoviv IMAP to Google Workspace Migration Software is a recommended solution

• The software offers ample data filter options, which users can utilize to include and exclude the data based on them.
• Users can also opt for the option to run migration at specified time intervals. The software allows to perform migration in time like daily, weekly, monthly, and at the same time.
• It has a by default incremental export that applies when the user resumes the interrupted migration while only processing the new/remaining data.
• Users can use the folder mapping facility if they need to specifically migrate the data from the source folder into the target.
• The tool also helps restrict the failed items, and users can take advantage of such a feature through its bad item count option.

Simple Steps to Migrate Emails from IMAP to Google Workspace

• Download the migration software in your system and run it to start the migration.
• To make the connection, go to the Source IMAP tab. Enter the required details to create the connection.
• Similarly, click on Target GSuite to create a connection between Google Workspace mailboxes and the software. ?
• Click on Migration Job to prepare the software for migration.
• Enter the details in the migration window, such as a name for the migration job, and add the source and target project.
• In the new subsequent window, kindly use the mailbox mapping option to map the source with target mailboxes.
• Next, the software data filter option appears. Apply the appropriate filter criteria and move ahead.
• Use the migration scheduling option, which allows you to perform the migration daily, weekly, and monthly.
• The software will migrate the data, and users can also see the live logs.

Conclusion

This blog is dedicated to the solutions that help users migrate IMAP to Google Workspace using different migration approaches. We have used the Google data migration service to make the migration, and the expert suggested migration software. The manual methods consumes more time, which increases the overall migration time, which is why we would also like to recommend using a third-party utility. Users can check the software performance, which is possible by using their free demo version.