How to Digitize EPC Completions and Handover Process

How to Digitize EPC Completions and Handover Process:

A Comprehensive Guide for Greenfield and Brownfield Projects.

Introduction

In today's competitive industrial landscape, delivering projects on time, within budget, and meeting strict sustainability standards is crucial. However, traditional paper-based completions and handover processes often lead to inefficiencies, delays, and increased costs. This article explores the benefits of digitizing EPC (Engineering, Procurement, and Construction) completions and handover processes, offering a practical guide for implementation and highlighting the potential return on investment (ROI).

The Engineering, Procurement, and Construction (EPC) industry is undergoing a digital transformation, and the completions and handover process is no exception. Digitizing this process can lead to significant benefits, including reduced costs, improved safety, and increased sustainability.

The Engineering, Procurement, and Construction (EPC) industry is undergoing a digital transformation, and the completions and handover process is no exception. Digitizing this process can lead to significant benefits, including reduced costs, improved safety, and increased sustainability.

Why Digital Completions Are Necessary?: In today's competitive industrial landscape, it is more important than ever to embrace digital completions. Complex projects often face challenges in execution, leading to cost and time overruns. The lack of reliable and validated data further contributes to inefficiencies. By implementing digital completions, organizations can reduce unrealized revenue, lower administrative costs, increase productivity, and accelerate turnover and start-up.

How Digital Completions Works?: Digital completions can be implemented using various tools and technologies, such as cloud computing, mobile applications, and artificial intelligence. These tools automate tasks, ensuring accurate and real-time reporting. Automatic check sheet assignment based on business rules streamlines the process, while standardized and repeatable deployment processes reduce setup costs.

Benefits of Digitizing Completions & Commissioning: The benefits of digitizing completions and commissioning are substantial. It leads to average savings of about 45-50% on resources and time, a significant reduction in paper printing, printer ink cartridges, and printer maintenance. There is also a decrease in human error, time, and resources required for handover/turnover MDR pack compilation. Live progress updates, reduced re-work, trend analysis, and the ability to access information anywhere contribute to improved project outcomes.

Challenges Completions Faces: Completions often face challenges such as manual processes, repetitive tasks, creation of work packages and resource estimation issues, information silos, and lack of scope definition. Managing punch-list items, NCR items, inspection assignments, and accurate certification also pose difficulties. Implementing Digital Completions: To implement digital completions successfully, organizations should follow key steps, including identifying goals and objectives, assessing current processes, selecting the right tools and technologies, developing a training plan, and implementing the new process in a phased approach. The timeline for implementation varies, but a return on investment (ROI) can typically be seen within two years.

A Comprehensive Guide for Greenfield and Brownfield Projects

Digitizing EPC Completions and Handover Process for Greener, More Profitable Projects

The Problem with Traditional Completions

Traditional paper-based completions processes are prone to several challenges:

• Manual Processes:?Data entry and document management are often manual,?leading to errors and redundancy.
• Silos of Information:?Information is scattered across various documents and locations,?making it difficult to track progress and collaborate effectively.
• Lack of Transparency:?Stakeholders lack real-time visibility into project progress,?hindering decision-making.
• Duplication of Effort:?Tasks are often repeated due to lack of centralized data and standardized processes.
• Inefficient Handover:?Handover to operations is delayed due to incomplete or inaccurate data.

Digitizing EPC completions and handover processes address these challenges and offer a range of benefits:

• Increased Productivity:?Streamline data capture,?automate workflows,?and reduce manual tasks.
• Improved Visibility:?Gain real-time insights into project progress and performance.
• Enhanced Collaboration:?Enable seamless communication and collaboration between stakeholders.
• Reduced Errors:?Eliminate data entry errors and ensure data accuracy and consistency.
• Faster Handover:?Accelerate project completion and handover to operations.
• Reduced Costs:?Save time,?resources,?and materials through improved efficiency.
• Enhanced Sustainability:?Reduce paper waste and improve environmental performance.

Why Digital Completions Is Necessary

There are several reasons why digital completion is necessary for EPC projects. First, the increasing complexity of projects is making it more difficult to manage and track the completion process manually. Second, traditional paper-based processes are prone to errors and delays. Third, digital tools can provide real-time visibility into progress, which can help to identify and resolve issues early on.

Benefits of Digitization:

• Average savings of about 45-50% on resources and time.
• Huge reduction in paper printing, printer ink cartridges and printer maintenance.
• Reduction in human error.
• Reduction in time and resources for Handover/Turnover MDR pack compilation.
• Live progress updates.
• Reduce re-work.
• Trend analysis.
• Information accessible and available anywhere.

How Digital Completions Works

Digital completions can be implemented using a variety of tools and technologies, such as cloud computing, mobile applications, and artificial intelligence. These tools can automate many of the tasks involved in the completions process, such as creating checklists, assigning tasks, and tracking progress.

Benefits of Digitizing Completions & Commissioning

The benefits of digitizing completions and commissioning include:

• Reduced costs
• Improved safety
• Increased sustainability
• Reduced time to project completion
• Improved quality of deliverables

Digital completions solutions leverage technology to automate tasks, manage data electronically, and provide real-time visibility into project progress.

• Automatic Check Sheet Assignment:?Assign tasks based on business rules,?ensuring all required checks are completed.
• Digital Document Management:?Store and access documents electronically,?eliminating paper trails.
• Real-Time Reporting:?Track progress and identify issues in real-time for timely corrective action.
• Mobile Access:?Access project information and complete tasks on mobile devices for improved agility.

How Digital Completions Work: An Example of Digital Work | Automatic Check Sheet Assignment Automatic assignment is based on business rules that consider asset type, phase, and more. Tasks are created automatically, and you can also set up recurring activities for preservation and maintenance tasks.

Examples include:

• Mechanical (Static):- Foundation release.- Installation check.- Equipment.- Alignment.- Grouted.- Internals complete.- Box-up / Final closure.
• Electrical (Equipment): - Equipment.- Inspection.- Installed.- Cable terminated.- Solo motor run.
• Instrument: - Pre-calibration.- Instrument.- Installed.- Terminated.- Pre-loop check.- Loop check.
• Mechanical (Rotating): - Base plate alignment.- Pre-align (pre-grout).- Grouted.- Final alignment.
• Electrical (Cable): - Cable pulled.- Cable Megger tested.- Cable termination.- HV/LV cable test.- Insulation test.
• Instrument (Cable): - Cable pulled.- Cable Megger tested.- Cable termination.- Insulation test.
• Piping: - Pre-test line check.- Pressure test (hydro, etc.).- Flushed.- Blowing / Drying.- Reinstatement.- Chemical cleaning.- Flange torquing.
• Automatic Check Sheet Assignment: Tasks are automatically assigned based on business rules, considering asset type, phase, and more.?
• Tasks can be created automatically, and there is an option to set up recurring preservation and maintenance activities.
• Digitized or Paper Execution

How to Implement Digital Completions

Implementing a digital completion solution requires careful planning and execution. Here's a recommended guide:

1. Identify your goals and objectives.
2. What do you want to achieve by digitizing your completion process?
3. Assess your current process. What are your current challenges and pain points?
4. Select the right tools and technologies. There are a variety of tools and technologies available, so it is important to choose the ones that are right for your needs.
5. Define Requirements:?Identify your specific needs and goals for digitizing your completions process.
6. Evaluate Solutions:?Research and compare available digital completions solutions based on your requirements.
7. Develop Implementation Plan:?Create a detailed plan for data migration,?user training,?and change management.
8. Pilot Project:?Launch a pilot project to test the solution and identify any potential challenges.
9. Phased Rollout:?Implement the solution in phases to minimize disruption and ensure smooth adoption.
10. Develop a training plan. Your employees will need to be trained on how to use the new tools and technologies.
11. Implement the new process.
12. Monitor Roll out the new process to your projects in a phased approach.
13. Continuous Improvement:?Regularly monitor and evaluate the effectiveness of your digital completions system and make necessary adjustments.

Timeline and ROI:

The timeline for implementing a digital completions solution depends on the complexity of your projects and existing processes. However, many organizations experience significant ROI within the first year of implementation. This ROI is typically achieved through:

• Reduced project costs:?Savings in time,?resources,?and materials.
• Improved project delivery:?Faster project completion times and reduced rework.
• Enhanced operational efficiency:?Improved asset performance and maintenance.

Conclusion

By embracing digital solutions and following a structured implementation approach, organizations can achieve significant benefits and optimize project outcomes.

Digitizing the completions and handover process is a critical step in improving the efficiency and effectiveness of EPC projects. By following the steps outlined in this guide, you can implement a digital completions process that will deliver significant benefits to your organization.