How to Convert Meetings into Jira Issues from Google Calendar

Fun fact, the past decade has seen a 400% increase in remote work, according to the TechRepublic. As such, the need for proper communication within teams has become a prerequisite for companies to allow this form of operation to take place. That has led to an inordinate amount of scheduled online meetings. After all, everyone is aware of how Zoom had seen a 50% rise in usage during 2020, i.e., the start of the pandemic. But whether it's a large meeting for the entire team or a brief one with a couple of colleagues to discuss a simple task, both count as work. And in the tech world, it means it should be recorded and that you need to create a Jira ticket. Something that is much easier to accomplish straight from your Google Calendar.

Today we are going to show you just how to do that with the help of a Google Calendar integration with Jira using an app our team developed, Google to Jira - GTJ.

What is Google to Jira - GTJ?

Google to Jira - GTJ is the ideal Jira integration with your Google apps. It allows you to combine the process of answering emails, as well as creating Jira tickets, by doing them all in one place. This Google integration with Jira helps improve your productivity by unifying your workflow and simplifying the amount of apps you use in any given day.?

A great thing about this Google to Jira connection is that it serves as a multipurpose Gmail extension, allowing you to do numerous things straight from your Gmail. You can create a new task from specific emails, or add them as email attachments to pre-existing issues. You can also use an email to add comments to previous Jira tickets, view all the related issues to a specific email, as well as log work. ?

As you can see, the app has a lot to offer with 3 Ways to Use Google to Generate Jira Tickets and learning How to Optimize Gmail to Jira Usage for Your Remote Team.

How do you turn Google?meetings into Jira issues?

Now onto the important point here, which is how to turn meetings from your Google Calendar into Jira issues. To make it as simple as possible, we will be giving you a complete guide of the process.

Before anything, you'll need to first install the add-on from the Atlassian Marketplace. Then you can install the Gsuit add-on and Chrome extension to use the app. After you're done with the installation, you'll be ready to start creating Jira tickets!

Step one:

Once in your Google Calendar, choose a meeting or an event you'd like to log work to.

Step two:

Click on 'Edit event' and the event's details will show up.

Step three:

Go up to the Jira tab, click on it, and scroll down and select 'Create from Calendar'.

Step four:

A pop-up will appear asking you to select an issue type.?Scroll down to 'Task', head to Summary.

Step five:

Select the right option for you and an assignee. Fill in all the fields you'd like to include, and then click?on 'Create'.?

For a better understanding of the workflow, you can watch a step-by-step video?here.

How do you log work from your Google Calendar?

Another thing you can do from your Google Calendar is log work. Again, this is an ideal solution if you're already in your inbox and don't want to switch to your Jira account to log work on a pre-existing Jira ticket, simply opt for the Gmail add on.

Step one:

Once in your Google Calendar, choose a meeting or an event you'd like to log work to.

Step two:

Click on 'Edit event' and the event's details will show up.

Step three:

Go up to the Jira tab, click on it and scroll down and select 'Log work from Calendar'.

Step four:

A pop-up will appear asking you to pick a project. When you're done, click on next.

Step five:

Another pop-up will appear for you to log in the work and time. Go to the 'Worked' field, add the time you'd like to log in, fill in the description if needed and then click on 'Log Work'.

For a better understanding of the workflow, you can watch a step-by-step video?here.

Conclusion

As ideal as it has become to work remotely, there are many problems that can still arise from it. Such as miscommunication, feeling isolated from the rest of your coworkers, and missing out on important information. That is why online meetings are vital for a solid work process. It is also essential to document them, and log them in as work. With a Jira Google integration, you can easily make that happen, all while improving your team's efficiency.