How to Convert iCloud Files to PDF Format: A Simple Guide

iCloud has become a crucial part of many users’ lives, helping them manage, store, and access files across their Apple devices. However, there are times when you may need to convert those files, especially emails, into a more universally accessible format like PDF. Whether for sharing, security, or archiving, converting iCloud files to PDF is incredibly useful.

In this post, we'll explore some practical ways to convert your iCloud files and emails into PDF format and look at why you might want to do so.

Why Would You Want to Convert iCloud Emails to PDF?

Users often ask:

"Why should I convert my iCloud emails or files to PDF?"

Here are a few common reasons:

• Compatibility: PDFs are widely accepted and can be opened on almost any device or platform, making it easier to share your files with people who don’t use iCloud.
• Preserving Formatting: Converting iCloud files to PDF ensures that the content looks the same, no matter what device or app you open it on. Your formatting, like fonts and layouts, remains intact.
• Security: PDF files come with robust security options like password protection, encryption, and even digital signatures, which makes them perfect for storing and sharing sensitive information.
• Easier Sharing: With PDFs, you don’t have to worry about whether the person you're sending the file to has the right app to open it. PDF works everywhere.
• Archiving and Documentation: Want to create a digital archive of your files? PDF is the way to go for easy storage, access, and organization.

Additionally, iCloud lets you collaborate on PDFs, making it easy for multiple users to edit and view documents, with changes synced instantly across all devices.

How to Convert iCloud Emails and Files to PDF

If you're wondering, "How do I save my emails from iCloud as PDF?", we’ve got you covered! Here are four tried-and-tested methods:

Method 1: Save iCloud Emails as Files on Mac

Saving emails directly to your Mac is super simple:

• Open the Mail app and select the messages or conversations you want to save.
• Go to the File menu and choose "Save As."
• Pick your preferred file format:
• Rich Text Format (RTF): Preserves bold, italics, and other formatting.
• Plain Text: Just the text—simple and straightforward.
• Raw Message Source (.eml): Keeps your email exactly as it is, without any changes.
• Done! Your emails are now saved as files.

Method 2: Save iCloud Emails as PDF on Mac

This method works well if you want to save your emails directly as PDFs:

• Open the Mail app and select the emails you wish to convert.
• Click on File and then choose Export as PDF.
• That's it! Your selected emails will be saved as PDFs, ready to share or store.

Method 3: Convert iCloud Emails to PDF on iPhone (iOS)

You can easily save emails to PDF using your iPhone too:

• Open the Mail app and navigate to the email you want to convert.
• Tap the reply arrow (or tap and hold in the body of the email).
• From the menu, select Print.
• Tap the Share icon (a box with an upward arrow) in the top right corner of the screen.
• Save or share your email as a PDF.

Method 4: Use a Professional iCloud to PDF Converter

If you’re looking for an efficient way to convert multiple iCloud files into PDFs at once, the Cigati iCloud Backup Tool is a fantastic option. This tool is easy to use and doesn’t require any technical know-how. You can even save attachments separately, making your PDFs well-organized and easy to navigate.

For Mac OS: Demo Download | Buy Now

For Windows OS: Demo Download | Buy Now

How to use it:

• Install and run the Cigati iCloud Backup Tool.
• Enter your iCloud login credentials and sign in.
• Choose the emails or files you want to convert from the tree structure.
• Select PDF as the output format.
• Assign a name to your folder using the Custom Folder Name feature.
• Pick the location where you want to save the converted PDFs.
• Click Convert, and you’re done.

Final Thoughts

Converting iCloud files and emails to PDF is easy and highly beneficial for compatibility, security, and sharing. Whether you’re using built-in options on your Mac or iPhone or a specialized tool like the Cigati iCloud Backup Tool, you can have your files in PDF format in no time.