How to communicate with AI from a prompt Engineer's POV.

Very first step Open ChatGPT

Prompt: You are an IT professional and there was a training class on how to install windows 2022 datacenter edition. You received a video recording of an IT professional explaining the whole process and now you must take the transcription and turn it into documentation. You go on ChatGPT and copy paste the transcript of the video created using a tool that ChatGPT recommended. The prompt engineer asks you to create documentation for the transcript using a prompt. Now you are a writer explaining this whole process and you need to create an article to share with your LinkedIn Audience, so you go to ChatGPT and prompt exactly what I wrote and provide steps from start to finish. Your audience is a small group of IT people.        

See what I just did here?

CHATGPT Output:

Creating documentation from a video transcription can be an efficient way to ensure that information is accessible and easy to follow. Here’s a detailed article explaining this process, tailored for a LinkedIn audience of IT professionals:

Creating Documentation from Video Transcription: A Step-by-Step Guide

In the fast-paced world of IT, staying updated with the latest technologies and best practices is crucial. Recently, I attended a training session on installing Windows 2022 Datacenter Edition. The session was recorded, and I was tasked with creating documentation from the video transcription. Here’s a step-by-step guide on how I accomplished this using ChatGPT.

Step 1: Transcribe the Video

The first step is to transcribe the video recording. I used a transcription tool recommended by ChatGPT. There are several reliable tools available, such as Otter.ai, Rev, and Microsoft Stream, which can generate accurate transcripts.

Step 2: Prepare the Transcript

Once the transcription was ready, I reviewed it for accuracy. This involved:

- Correcting any errors in the transcription.

- Removing any unnecessary fillers or irrelevant content.

- Structuring the text into coherent sections.

Step 3: Crafting the Prompt for ChatGPT

With the cleaned-up transcript in hand, the next step was to create a prompt for ChatGPT to transform the transcript into well-structured documentation. Here’s the prompt I used:

Prompt: You are an IT professional and there was a training class on how to install Windows 2022 Datacenter Edition. You received a video recording of an IT professional explaining the whole process, and now you must take the transcription and turn it into documentation. You go on ChatGPT and copy-paste the transcript of the video created using a tool that ChatGPT recommended. The prompt engineer asks you to create documentation for the transcript using a prompt. Now you are a writer explaining this whole process and you need to create an article to share with your LinkedIn audience, so you go to ChatGPT and prompt exactly what I wrote and provide steps from start to finish. Your audience is a small group of IT people.        

Step 4: Generating the Documentation

I then pasted the transcript into ChatGPT along with the crafted prompt. ChatGPT processed the information and generated structured documentation. Here’s a simplified example of what the documentation might look like:

Installing Windows 2022 Datacenter Edition: A Comprehensive Guide

Introduction

This guide provides a step-by-step process for installing Windows 2022 Datacenter Edition. Follow these instructions to ensure a smooth installation.

Prerequisites

- Ensure your hardware meets the minimum requirements.

- Have your Windows 2022 Datacenter Edition installation media ready.

Step 1: Preparing for Installation

1. Insert the Windows 2022 Datacenter Edition installation media.

2. Boot your server from the installation media.

3. Select your language preferences and click "Next."

Step 2: Installation Setup

1. Click "Install Now."

2. Enter your product key if prompted.

3. Select the Windows 2022 Datacenter Edition version you want to install and click "Next."

Step 3: Partitioning the Disk

1. Choose "Custom: Install Windows only (advanced)."

2. Select the disk where you want to install Windows and create partitions as needed.

3. Click "Next" to start the installation.

Step 4: Configuring Initial Settings

1. After the installation completes, the server will restart.

2. Set up your administrator account and password.

3. Configure initial network settings.

Step 5: Finalizing Installation

1. Log in with your administrator account.

2. Complete any additional setup steps, such as configuring Windows Update and installing necessary drivers.

Conclusion

Following these steps will help you successfully install Windows 2022 Datacenter Edition. For further configuration and optimization, refer to the official Microsoft documentation.

Step 5: Reviewing and Editing

After ChatGPT generated the documentation, I reviewed it to ensure accuracy and clarity. This involved:

- Verifying technical details.

- Ensuring the instructions were easy to follow.

- Adding any additional information or context as needed.

Step 6: Sharing with the Audience

Once the documentation was polished, I shared it with my LinkedIn audience. This not only helped my peers but also demonstrated the value of leveraging AI tools like ChatGPT in our workflow.

Creating documentation from a video transcription is a straightforward process that can save time and enhance the dissemination of knowledge. By following these steps, you can efficiently transform your training sessions into valuable resources for your team.

Feel free to connect with me on LinkedIn for more insights and tips on leveraging AI in IT workflows.

By sharing this article, you can provide your LinkedIn audience with practical steps to create documentation from video transcriptions, showcasing both your expertise and the power of AI tools in streamlining IT processes.

:CHATGPT END

Applying Enginuity to Your Work Using AI

Efficiency is king in our fast-paced world, and doing things the hard way only takes longer. I have executed projects without notes numerous times, yet I believe in leveraging the power of AI for better productivity and precision. Here’s how you can apply Enginuity to your work using AI.

I haven't forgotten each step of the process, but I always strive for efficiency. Here's why and how you should embrace AI to enhance your work:

Embrace Efficiency with AI

When the computer was invented, it was a luxury that only a select few could own. Similarly, new technologies often seem daunting at first. I have always reminded myself not to be afraid of new technology since the invention of the microwave.

Steps to Apply Enginuity with AI

1. Identify Repetitive Tasks: Start by identifying tasks that are repetitive or time-consuming. These are perfect candidates for automation.

2. Choose the Right AI Tools: Select AI tools that fit your specific needs. Whether it's transcription software, data analysis tools, or automation platforms, choosing the right tool is crucial.

3. Integrate AI into Your Workflow: Seamlessly integrate AI tools into your daily workflow. Ensure they complement your existing processes rather than disrupt them.

4. Train Your AI Tools: Spend time training your AI tools to understand your specific requirements. This might involve setting up parameters, feeding them with relevant data, or configuring them to recognize patterns.

5. Monitor and Optimize: Regularly monitor the performance of your AI tools and optimize them as needed. AI systems often improve over time with proper supervision and fine-tuning.

By applying Enginuity through AI, you can transform how you work, making processes faster and more efficient. Embrace new technologies and stay ahead in your field.

If you need help you can always reach out me for support and you can always thank AI at the prompt.