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How to Combine Text in Excel - Office 365

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发布日期: 2024年3月11日

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The "Fill Justify" feature in Excel redistributes the contents of selected cells evenly across the range.

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Benefits

Improving Readability: When dealing with long text entries that need to be displayed across multiple cells for better visibility.
Formatting Consistency: Ensuring that text is evenly distributed for aesthetic or reporting purposes.
Data Organization: Helps in organizing textual data more effectively across a spreadsheet.

Step-by-Step Guide

Step 1: Input Your Data

Start by entering the text you want to combine or distribute in adjacent cells in a single column or row. For our purposes, we'll use a column.

Step 2: Select the Range

Highlight the cells that contain the text you want to combine and distribute. This includes both the cells with text and the empty cells where you want the text to be distributed.

Step 3: Use Fill Justify

With the range selected, navigate to the Home tab on the ribbon.
In the Editing group, click on the "Fill" dropdown.
Select "Justify". If your text is in a column, Excel will redistribute the text evenly across the selected cells. For text in a row, use "Distribute Horizontally" from the same menu.

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Example

Let's say you have a paragraph that you want to distribute evenly across a range of cells in a column for better readability and presentation. Your paragraph is as follows:

"Excel's Fill Justify feature is a unique tool that allows users to distribute text evenly across multiple cells. This can greatly enhance the presentation of long text entries, making them more readable and visually appealing."

Input Data: You input this paragraph into cell A1.
Select the Range: You decide you want to distribute this text from A1 to A10 for better spacing in a report.
Use Fill Justify: After selecting cells A1 to A10, you go to Home > Fill > Justify.

Excel will automatically distribute the text evenly across the selected cells, improving the paragraph's presentation without altering its content.

Advanced Tips

Adjusting Cell Height and Width: Before using Fill Justify, adjust the cell height and width to accommodate the redistributed text adequately.
Formatting: Apply text formatting before using Fill Justify to maintain consistent styling across the distributed text.
Manual Tweaks: Sometimes, Fill Justify might not distribute the text exactly as you’d like. You may need to make minor adjustments manually for optimal presentation.
Limitations: Be aware that Fill Justify has limitations, such as the maximum number of characters it can effectively distribute. If your text is too long, consider breaking it up into smaller sections first.
Integration with Other Features: Combine Fill Justify with Excel’s text functions (like CONCATENATE or TEXTJOIN) for more complex text manipulation tasks.