How can Pharma Manufacturers leverage existing data for operational efficiency and automation?

Research conducted by AspenTech revealed that 48% of pharmaceutical companies struggle to extract or use insights from data within their business, leading to a loss in competitiveness. ERP solutions like eCapsule can help manufacturers avoid this by integrating data into features that streamline workflows.

Item Group Creation

eCapsule aids pharma manufacturers in item group creation by providing a structure that helps organize and manage items within the company. It helps centralize all item data, which makes creating and managing item groups easier and readily accessible.

It also helps maintain a distinguished hierarchy, thereby enabling an organized classification of items based on raw material, packing materials, excipients, consumables, stationary, etc. This allows for flexibility in defining groups based on business requirements, and classifications like sales trends, product characteristics and other relevant factors.

ERP solutions automate classification to categorize items into different groups, thereby reducing manual labor and ensuring consistency. They also provide robust reporting and analytics features, allowing for generation of insights into performance, inventory, and sales trends of different item groups, which enables informed decision-making.

Vendor Creation

The vendor creation processes can be streamlined with the help of ERP solutions like eCapsule. They provide a centralized repository of QA approved vendors that helps companies store and manage information, including contact details, contract agreements, tax information, payment terms, certifications, and other data necessary for vendor management.

ERP solutions also include workflows for vendor onboarding, enabling manufacturers to automate the process of adding new vendors. These workflows often include registration, document collection, approval routing, and integration with procurement processes. They also help the company stay compliant with regulatory requirements and internal policies during the process by tracking documentation like tax certificates, insurance policies, licenses and, legality certifications

They further help integrate vendor creation with modules such as accounts payable to streamline payment processing and financial reporting. This information can further be transferred to the AP module for payment management and accurate accounting.

Key performance indicators (KPIs) like product quality and customer service responsiveness help facilitate evaluation of vendor performance, enabling informed decision-making. They also provide insights into the vendor capabilities, market conditions, and latest trends, aiding companies in identifying suitable vendors.

Customer Creation

Accurate and consistent communication with customers helps pharma companies strengthen their credibility and customer loyalty. ERP solutions help centralize customer-related information, thereby improving their operational efficiency. They also integrate communication channels with customers, strengthening their connections to the company.

Companies can send email workflows to customers with timely updates and link sales orders with the customers, maintaining consistent contact with them.

Asset Creation

Tangible assets like equipment, machinery, and vehicles, and intangible assets like software licenses and intellectual property can be managed in one centralized platform with the help of ERP solutions. This platform can help easily access asset information and facilitate efficient management. eCapsule can also help create and maintain calibration records of equipment and machinery.

The creation of new assets often includes having standardized workflows and templates. They guide users to record asset details like description, cost, acquisition date, depreciation method, and location. This helps maintain consistency and accuracy during asset creation.

Asset creation is often integrated with procurement and accounting modules. This enables seamless recording of asset acquisitions. During the purchase of assets, ERP solutions automatically record details like purchase orders, invoices, and payment details.

Assets can be classified based on criteria, such as category, type, location, usage, and department, which helps in organizing them efficiently, and enables tracking, reporting and maintenance. ERP solutions also help asset tracking and identification through unique asset identifiers like serial numbers, RFID tags, or barcodes. These help pharma companies track movements, maintenance history, usage, and other relevant information.

Advanced ERP solutions help pharma companies integrate with Internet of Things (IoT) devices to obtain real-time data from assets. This way, they can monitor asset health and condition, and optimize asset utilization in real time.

Area Creation

ERP solutions like eCapsule help pharma companies compartmentalize the different areas of the manufacturing plant on the basis of the operations they perform.

Before the manufacturing process begins, the raw materials and packing materials are stored in the store area of the manufacturing plant, which is divided into three different areas.

The materials are stored at the Inward warehouse right after they are received. From there, they are stored at the Under Test warehouse while the Quality Control team conducts sampling tests. Once the materials pass the quality tests, they are moved to the Approved warehouse.

Similarly, ERP solutions help in sectioning the manufacturing plant based on the different processes, like granulation, blending, compression, coating, packing, store office, production office, finished goods warehouse, and WIP warehouse.

The machinery used for each step of the process, such as granulation, blending, compression, coating, and packing are kept in sectioned areas, independent of the others.

It is the responsibility of the Store office for maintaining finished products in a controlled environment, while the Production office maintains a record of operations and controls carried out by the manufacturing plant and helps monitor the inventory.

The end products are stored in an area called the Finished Goods warehouse until dispatch. The WIP warehouse holds unfinished products that can be held in storage until a requirement arrives.

Bill of Material (BOM)

ERP solutions like eCapsule help manage Bill of Materials (BOM) data by providing a central hub that allows pharma companies to maintain a single updated source for BOM information. This ensures consistency and accuracy across the company, and helps compare estimated costs, labor and materials with the actual values of the manufacturing process.

ERP solutions also help with version control, enabling companies to track changes, updates, and revisions over the course of production. This way, stakeholders can access and review the history of modifications for compliance and auditing purposes. Pharma manufacturers can visualize and manage product structures efficiently with the help of multi-level BOM structures integrated by ERP solutions.

They allow pharma companies to create and manage BOM variants, which help accommodate different configurations, variations and options of products. This way, companies can streamline their manufacturing process for customized products.

By managing components and raw materials associated with BOM, pharma manufacturers can track component specifications, lead times, inventory levels, suppliers, and costs to ensure cost-effectiveness and availability of materials in production.

ERP solutions help companies auto-calculate dispensing quantity, creation of purchase requests, material requirement planning, etc.

BOM information helps companies support manufacturing planning and scheduling with the help of ERP solutions. Some of the BOM information includes generating production orders, allocating resources, scheduling operations, and coordinating the production requirements efficiently.

User Creation

ERP solutions provide a user-friendly interface that helps manage user accounts, allowing administrators to create, modify, and deactivate them, which helps them have control over user access. They employ role-based access control mechanisms that help in managing user permissions effectively. Administrators can make assignments based on job responsibilities and access requirements. This helps simplify user creation as it allows administrators to assign permissions to users in bulk, rather than define permissions individually.

ERP solutions help maintain user profiles which contain essential information like name, job title, contact details, access privileges, and department. They integrate authorization and authentication mechanisms that ensure secure user access. They also enforce access controls that restrict users to specific modules, functionalities, and data based on their roles.

Moreover, administrators can review audit trials and monitor user creation events, detect unauthorized access, and track changes to user accounts.

Employee Creation

Employee creation is one of the vital processes in pharma companies. ERP solutions provide a centralized platform to store and manage employee information, which includes name, address, date of birth, contact information, and emergency contacts.

They help record employment-related information for each employee, which is essential for payroll processing, organizational planning, and benefits administration. Some of these details are employment status, job title, location, department, salary, hiring date, and benefits.

ERP solutions may offer onboarding workflows to streamline the process of creating employee records. The workflows help administrators in the onboarding process by gathering required information, setting up user accounts, and assigning roles and permissions for new employees. ERP solutions often integrate with HR systems to sync employee data. This ensures consistency in employee records, reducing duplicate data entry.

During audits, ERP solutions help track changes to employee records and ensure integrity and security. Audit logs can be reviewed to monitor employee creation activities, and detect suspicious activities. With the help of ERP solutions, pharma companies can generate reports based on the demographics, turnover rates, and performance evaluations of their employees.

Conclusion

Master data management through eCapsule can help pharma manufacturers avoid challenges like data silos by automating and streamlining the aforementioned processes. They can also ensure proper usage of the data by making informed decisions based on the derived insights and upholding their position in this industry.

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