How to Backup Gmail Emails to Outlook - A Detailed Guide

If you are looking for a solution to backup Gmail emails to Outlook, then you are in the right place. In this blog, we will provide you with the best solution to export all your emails from Gmail to Outlook. You can either create a backup with the manual method or a professional tool according to your wish and need. Moreover, we will also know the reasons for exporting Gmail email to Outlook.

Need to Export Email from Gmail to Outlook?

Here are some of the reasons why a user wants to export Gmail email to Outlook. Let’s discuss them one by one:

●??????? Gmail only provides 15 GB of data, while Outlook provides you with more storage space than Gmail.

●??????? Outlook organizes your mail more effectively and neatly.

●??????? Outlook keeps your data safe by offering better and extra security than Gmail.

●??????? You can even access your emails in offline mode with Outlook.

These are the most common reasons to migrate Gmail email to Outlook. Now let’s move forward to the methods of backup.

Methods to Backup Gmail Emails to Outlook

You can export email from Gmail to Outlook conveniently by using two methods. Both methods are best in their terms but it depends on what fits you well. The manual method is easy to use but it is time-consuming as well. On the other hand professional tools save your time and offer users a user-friendly interface.

Manual Technique to Export Gmail Emails to Outlook

This method is the simplest way to transfer Gmail email to Outlook. Let’s understand the workings of this method by following some easy steps:

In Gmail Settings enable the IMAP setting

1. Begin the step by opening your Gmail.
2. Now, click on “Settings” and select” See all settings”
3. In settings, choose “Forwarding and POP/IMAP”.
4. Then select, “Enable IMAP” and save changes.

Add your Gmail Account to Outlook

After enabling the IMAP setting, now add your Gmail account to Outlook.

1. Open Outlook on your device.
2. Now click on the File menu and select “Add Account”.
3. Then, enter your Gmail account credentials and click “Next”.
4. After that, click “Finish” and your Gmail data will be synchronized automatically.
5. Now, your Gmail mailbox data will be accessed in your Outlook account.
6. After that, select the file menu and click on Open & Export>>Import/Export.
7. Now, click on “Export to a File” and select the “Next” button.
8. Then choose the Outlook data file and select “Next”.
9. Again, enter your Gmail ID and check the subfolders.
10. At last, select the desired destination to take backup of Gmail in Outlook.

Limitations of Using Manual Technique

Here are some of the limitations of this method that you should know:

●??????? You must have some technical knowledge to implement this method.

●??????? This method is time-consuming.

●??????? Microsoft Outlook must be installed.

●??????? It utilizes a lot of effort.

●??????? There is a high risk of data loss in this method.

We have introduced a better alternative to the manual method to overcome all the above limitations, let’s have a look.

Export Email from Gmail to Outlook with a Better Alternative

A professional tool is the best alternative solution to the manual method. Gmail Backup Tool is the most prominent tool to backup Gmail emails to Outlook and various other email clients. Furthermore, it also exports Gmail email to multiple file formats such as MBOX, PDF, MSG, PST, etc. Other than email this tool also exports mailbox items like Calendar, Contacts, Photos, and so on. All your data will remain intact during the backup. Moreover, it enhances the user experience by offering them an easy and interactive user interface. Let’s have a look at the steps of this tool:

1. First of all, install and run the Gmail Backup Tool.
2. After that enter your Gmail credentials and select “Sign In”.
3. Now, choose the folders from the list of mailbox folder you wish to backup.
4. Then, click on the “Next” button.
5. After that select the desired location.
6. Lastly, click on the “Convert” button.

Key Benefits of the Tool

Gmail Backup Software offers numerous benefits that proved to be very useful and effective to the users. Here are some of the benefits offered by this tool:

●??????? This tool helps to back up your Gmail data locally.

●??????? It assists in discarding the migration of duplicate emails.

●??????? You can even delete all your emails once the backup is complete.

●??????? This software offers you a “Data Selective Mail Filter”.

●??????? You can backup your Gmail email even without attachments.

To Conclude

By following all the methods discussed in this blog, you can conveniently backup Gmail emails to Outlook. Manual Method is easy to use but consumes a lot of effort and time. But if you want a hassle-free and rapid migration then you can opt for the professional tool. You also don’t require any kind of technical knowledge to use this tool. Thus, a professional tool is best to use.