How AI is Transforming Preboarding

In our March edition, you will discover:

• Starting Strong: The Importance of Preboarding
• Unlocking the benefits: Advantages of AI-Powered Solutions
• Leading the Way: Real-World Examples from Innovative Companies
• Enhancing the Experience: Top Tools to Consider
• Ensuring Ethical Implementation of AI in Preboarding: Addressing Concerns and Considerations
• Transformers Academy Presents: Work Life Accelerator Tour
• Sneak Peek: What's next?

Starting Strong: The Importance of Preboarding

• 43% of onboardees are without basic work tools for more than a week after they start.
• 64% of new hires receive no preboarding experience.
• A strong pre-boarding process can boost new hire retention by up to 82% AND minimize non-starters.

As a new hire, the initial days in a new job can be daunting. Adjusting to a new role, adapting to the company culture, and finding your way around the office can be a challenge. That's where Preboarding comes into play.

Kiran Mann , Founder and CEO at M2M Business Solutions Inc. ?recently wrote:?“In times when we're facing an acute talent shortage, Preboarding is a bridge that ensures your hiring effort doesn't go in vain.”

Preboarding is the process of preparing new hires for their first day on the job. It involves a series of activities, such as orientation sessions, paperwork, and introductions to key team members. The goal of Preboarding is to help new hires feel welcomed, supported, and prepared for their new role.

In recent years, artificial intelligence (AI) has revolutionized Preboarding, providing customized Onboarding plans based on a new hire's role, location, and other factors. By automating administrative tasks and using virtual reality technology, companies are engaging and connecting new hires to the company's culture, values, and mission.

As AI's pervasive influence pervades every sphere, it is crucial to stay informed about how its implementation can optimize the hiring process. We cordially invite esteemed readers to peruse our newsletter, which delves into the experience of integrating Artificial Intelligence (AI) in the Preboarding process.

Unlocking the Benefits: Advantages of AI-Powered Solutions

Traditionally, Preboarding has been a time-consuming and manual process that involves filling out paperwork, setting up accounts, and getting to know the company culture. However, with the advent of artificial intelligence, many businesses are now leveraging technology to automate and optimize their Preboarding processes.

At Transformers Academy, we believe that AI-powered Preboarding can help businesses save time, reduce costs, and improve the overall employee experience. Here are some of the ways that AI is being used in Preboarding:

• Personalized Onboarding Plans: AI algorithms can analyze an employee's background and skillset to create a customized Onboarding plan. This plan can include specific training modules, introductions to key team members, and a timeline for completing various tasks.
• Chatbots: Chatbots can be used to answer common questions that new hires might have about their job or the company. This can help to reduce the workload for HR teams and ensure that new employees have access to the information they need when they need it.
• Gamification: AI-powered games and simulations can be used to engage new hires and help them learn about the company culture in a fun and interactive way. This can be particularly effective for younger employees who are accustomed to using technology in their everyday lives.
• Virtual Reality: VR technology can provide a realistic and immersive experience of the workplace, giving new hires a sense of what their job will be like and helping them feel more comfortable and confident on their first day.
• Predictive Analytics: AI-powered predictive analytics can be used to identify potential challenges or areas where new hires may struggle, allowing companies to proactively address these issues and provide support to ensure a successful Onboarding experience.
• Automation of Administrative Tasks: AI can automate many of the administrative tasks associated with Preboarding, such as filling out forms and scheduling orientation sessions. This can save HR teams time and reduce the risk of errors in the process.

By leveraging AI-powered solutions in Preboarding, companies can create a more personalized, engaging, and efficient Onboarding experience for their new employees. This can help to improve employee satisfaction, reduce turnover rates, and ultimately lead to a more productive and successful workforce.

Leading the Way: How Top Companies are Using AI to Enhance HR Preboarding

Here's an overview of how leading companies are leveraging the power of AI in the Preboarding process.

• IBM: IBM is using AI-powered chatbots to provide new hires with immediate answers to frequently asked questions during the Preboarding process. The chatbots can also provide new hires with a personalized Onboarding plan based on their role and experience. Additionally, IBM is using virtual reality (VR) technology to provide new hires with a virtual tour of their office and facilities.
• PepsiCo: PepsiCo is using AI to personalize the Preboarding process for new hires. The company has created an AI-powered platform that provides new hires with a customized Onboarding plan based on their job function, location, and other factors. The platform also includes interactive videos and other resources to help new hires learn about the company culture and values.
• Unilever: Unilever is using AI to improve the Preboarding experience for new hires. The company has created an AI-powered chatbot that can answer common questions and provide new hires with personalized Onboarding tasks. Unilever is also using VR technology to provide new hires with a virtual tour of their offices and facilities.
• Intel: Intel is using AI to help new hires connect with their colleagues before their first day on the job. The company has created an AI-powered social network that allows new hires to connect with their team members and learn about their role and responsibilities. Additionally, Intel is using AI to provide new hires with a personalized Onboarding plan and resources to help them prepare for their first day.

Overall, these companies are using AI to improve the Preboarding process for new hires. By leveraging AI-powered tools such as chatbots, personalized Onboarding plans, and virtual reality technology, these companies are providing new hires with a positive and engaging Onboarding experience that sets them up for success in their new roles.

Enhancing the Experience: Top Tools to Consider

Enboarder: This platform provides personalized Preboarding experiences for new hires, using AI to create customized plans that help employees feel welcome, supported, and prepared for their new role.

Talmundo: Talmundo offers a range of features to help streamline the Preboarding process, including chatbots to answer common questions, a virtual tour of the company, and customized training plans.

Appical: This tool uses AI-powered gamification to engage new hires and help them learn about the company culture in a fun and interactive way. It also offers personalized Onboarding plans and virtual reality simulations to enhance the Preboarding experience.

Leena AI: This is an AI-powered tool that streamlines the Preboarding process by creating customized Onboarding experiences. It assigns an Onboarding buddy to new hires and can automatically respond to any questions or queries they may have.

Ensuring Ethical Implementation of AI in Preboarding: Addressing Concerns and Considerations

AI tools fail to reduce recruitment bias - Study ( BBC News )

As AI continues to gain traction in Preboarding, it is important to address the concerns and ethical considerations surrounding its use. Here are some of the main concerns and considerations:

1. Bias and Discrimination: One of the biggest concerns with AI in Preboarding is the potential for bias and discrimination. If the algorithms are not designed properly or trained on biased data, they could inadvertently discriminate against certain candidates.
2. Privacy and Security: Another concern is the privacy and security of employee data. As AI-powered tools gather more data about employees, it is important to ensure that this data is stored securely and used ethically.
3. Transparency and Explainability: It is important that AI-powered tools used in Preboarding are transparent and explainable. Candidates and employees should understand how the algorithms are making decisions and be able to challenge those decisions if necessary.
4. Human Oversight: While AI can be helpful in Preboarding, it is important that it is not used as a replacement for human interaction. Human oversight is necessary to ensure that the algorithms are making fair and ethical decisions.

Additionally, check a recap on the key highlights from Inspire HR West and HR Empower HR USA conferences that took place in Oakland, California on March 6-8, 2023 and covered key trends in the industry including the impact of Artificial Intelligence.

To address these concerns and considerations, HR professionals should take a proactive approach to designing and implementing AI-powered Preboarding programs. This includes thoroughly testing algorithms for bias and discrimination, implementing strict privacy and security measures, ensuring transparency and explainability, and maintaining human oversight throughout the process.

Finally, HR professionals should continuously evaluate and adjust their Preboarding programs to ensure they are meeting ethical standards and best practices.

As we discussed earlier, AI can sometimes be a source of concern for individuals who are new to the technology. At Transformers Academy, we believe that with the right knowledge and tools, AI can be a game-changer for productivity and innovation. That's why we're excited to introduce our latest course, "Artificial Intelligence for Productivity," designed to help you harness the power of AI and revolutionize the way you work.

Transformers Academy Presents: Work Life Accelerator Tour

Bonzai AI invites you to join the 'UNLEASHED: Work Life Accelerator Tour', where you'll receive industry-approved trainings by professionals on how to navigate the ever-changing job market, Artificial Intelligence, and much more! Don't miss this once-in-a-lifetime opportunity to gain the skills and knowledge you need for a recession-proof career.

Get your Eventbrite ticket now!

Unlock the power of knowledge: Stay ahead of the game with our upcoming newsletter

Get ready for another exciting edition of our newsletter! In our next edition, we're focusing on a hot topic in the HR industry: Artificial Intelligence in Onboarding. We'll explore the impact of AI on the onboarding process, including how it's being used to streamline tasks and improve the overall experience for new hires.

We understand that some of you may have concerns about the use of AI in Onboarding and new jobs and will guide you through it with the most relevant updates. Until the next month!

Are you looking to learn more about AI in the meantime? Check out our newest course that will be available to the general public audience starting Monday, March 27th! Available for pre-order now!

In this course, you'll gain a comprehensive understanding of AI and its impact on productivity, as well as learn about the latest tools and technologies that can streamline your work processes. You'll receive practical tips and tricks for implementing AI in your daily routine, allowing you to achieve more in less time.

With this course, you'll have the opportunity to get ahead of the curve and stay ahead of the competition. You'll be able to tap into your inner productivity ninja and unleash your full potential.

So if you're looking for a solution to your concerns about AI and want to take your productivity to new heights, we invite you to join us and discover your potential. Let's get started!